Talk:Reports 8Sep12

I've moved questions on reports from the Reports page to here so the reports remain readable The Land (talk) 21:32, 31 August 2012 (UTC)

Mike's report

(Finance proposal)

Can I ask if this proposal has been discussed at all with the Treasurer or Chief Executive? The Land (talk) 21:25, 31 August 2012 (UTC)

I think you'll quickly find such a restrictive policy quickly becomes unmanageable and harms the efficient operation of the charity... perhaps the auditors could provide some guidance on appropriate controls. --Tango (talk) 23:52, 31 August 2012 (UTC)

The deprecation point has been discussed with John (but not Jon). The trustee limits point has not yet been discussed, and I hope that this page can serve as the starting point of that discussion. I keep finding out about expenditure that has taken place outside of the approved budget descriptions, and (as a trustee) I hate to be in the position of having to reactively respond to things rather than being able to proactively contribute to them. I view the current situation that we're in as being unmanageable - and I'm hoping that this proposal can move us towards something that is more manageable, and which can be effectively scaled up over time. Thanks. Mike Peel (talk) 20:01, 2 September 2012 (UTC)

I think the problem is that the budget descriptions aren't detailed enough. Nothing in the plan has any kind of breakdown, so there is a lot of freedom with budget controllers on how exactly to spend it. As long as that can be improved for next year, so that the basic framework of how the money is going to be spent is approved at the start of the year, it should be fine. It isn't feasible to have the board proactively contributing to individual expenditure decisions outside of the budget approval process. You need to approve the budget and then let people get on with spending the money. If there is spending happening outside of approved budget descriptions, then that is a problem, but I doubt that is the case - the budget descriptions are so broad that it would be hard to go outside them. --Tango (talk) 22:49, 2 September 2012 (UTC)

Actually the three years has been discussed with me and is sensible. Books are not capital equipment so in effect it is the computers.

Tango s quite right about the budget heads being very broad. They can be broken down into smaller tranches and we can monitor spend against them which will be helpful. Small downside will be that there will be some virement needed during the year as one underspends and another overspends but we can cope with that. This really should obviate the need for referrals back to the board. As we grow we are making more and more payments. Jon Davies (WMUK) (talk) 14:58, 3 September 2012 (UTC)

(Conferences)

What's a "major event"...? The Land (talk) 21:33, 31 August 2012 (UTC)

Good question! Any suggestions of a definition? Thanks. Mike Peel (talk) 20:01, 2 September 2012 (UTC)

I'd advise against giving ConfCon more responsibility until there has been time to assess how well it is doing with its current responsibilities (it has only existed for two months). You don't want to spread them too thin. --Tango (talk) 22:57, 2 September 2012 (UTC)

Roger's report

(Wikipedia towns)

• I'm afraid that don't understand your statement here. I'm unclear as to what agreements you think have been made about town projects - in particular, what decisions do you understand have been made about delaying them? WMUK has not been able to set out its position in any sort of clear way here since it is currently lacking crucial information that would inform its position, which I'm hoping you can provide at this meeting. Thanks. Mike Peel (talk) 20:59, 31 August 2012 (UTC)

(Gibraltar MOU)

Please post a draft of the MoU here. Thanks. Mike Peel (talk) 20:59, 31 August 2012 (UTC)

Which conferences are these? Thanks. Mike Peel (talk) 20:59, 31 August 2012 (UTC)

(Wales)

• It's your responsibility to ensure that this report is filed here! Mike Peel (talk) 20:59, 31 August 2012 (UTC)

(QRpedia)

Please can you post a link to this logo? Please can you provide more details about this exhibit, and the talks? I trust that you are aware of the outcomes of the Board meeting on 21 August? Mike Peel (talk) 20:59, 31 August 2012 (UTC)

Yes, Roger is aware of the outcomes, though the outcome of that meeting has not yet been implemented. The Land (talk)

(Other news)

• • Please provide links to these events. Mike Peel (talk) 20:59, 31 August 2012 (UTC)
  • Please provide further information here - how and when does the BBC want to feature this, and under what sort of context? Mike Peel (talk) 20:59, 31 August 2012 (UTC)
  • Please explain what this relationship is? Mike Peel (talk) 20:59, 31 August 2012 (UTC)