2013 Activity Plan: Difference between revisions
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With the recruitment of permanent staff we have established an office in Old Street, central London. These costs are based on room for up to four staff | With the recruitment of permanent staff we have established an office in Old Street, central London. These costs are based on room for up to four staff | ||
;Office equipment, stationery etc. | ;Office equipment, stationery etc. £6,000 | ||
Budget responsibility: Chief Executive. | Budget responsibility: Chief Executive. | ||
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Budget responsibility: Chief Executive. | Budget responsibility: Chief Executive. | ||
To reflect the increased number of staff and the increasing number of event. | To reflect the increased number of staff and the increasing number of event. | ||
; Staff Training. £4,000 | |||
Not included in last year's budget. | |||
Budget responsibility: Chief Executive. | |||
;Insurance. £1,400 | ;Insurance. £1,400 | ||
Revision as of 13:04, 3 July 2012
At the Board meeting of July 1st the Board agreed to ask the community to contribute to our plan for 2013-14.
Suggestions are welcomed on the Discussion page.
At the board meeting in September the board will agree a programme that will be submitted to the Foundation's Fundraising Dissemination CommitteeThis version, is based on our activity plan for 2012, our one year plan and suggestions from the Chief Executive based on lessons learnt from our operations so far and the anticipated costs.
Our 2013 Budget will run from 1 Feb 2013 to 31 Jan 2014
Wikimedia UK's current main source of income is the annual Wikimedia fundraiser, in which fundraising banners are placed on Wikipedia and other sites. Our participation in this is governed by the 2012 Fundraising agreement.
Income
- Wikimedia fundraiser : to be agreed - likely t be between 80% and 120% of last year (
- Regular gifts: £280,000
- Income Tax reclaimed: dependent on fundraising target
- Donations in kind: to calcualted
- Membership subscriptions: £2,500
- Interest income: £3,000
- TOTAL - As an estimate between £1m and £2m
- Payment processing and fundraising costs (includes fundraiser post): (£82,000)
- NET TOTAL - £1,001,000
- Here is the programme in draft form - please comment in the corresponding place on the Discussion pag.
International Programmes
- Grant to Wikimedia Foundation
- To be agreed. Likely to be in the region of £500,000
Budget responsibility: Board.
The Board will consider providing a grant to the Wikimedia Foundation for their activities that are charitable under UK law. This will support the cost of the servers which keep Wikipedia and the other Wikimedia Foundation projects running, as well as the other activities of the Wikimedia Foundation. Wikimedia is a global movement and Wikimedia UK also contributes, via the Foundation, towards the growth of the Wikimedia movement in the Global South.
- Toolserver
- £10,000
- See 2012 Activity Plan/Toolserver
Budget responsibility: Board.
We will supporting the Wikimedia Toolserver, run by Wikimedia Deutschland, which is widely used by the Wikimedia community to enable automated editing, statistics and other tools to keep Wikipedia running smoothly. Although this service may be taken over centrally by the Foundation, it has been shown that there will be a need for this valuable service for the next two years.
- Europeana upload tool project
- £20,000
Budget responsibility: Ashley Van Haeften Working in cooperation with other European chapters to conclude this project started in 2012.
Staff
All recruitment is achieved through a process of open advertisement, standardised application forms (including declarations of interest and separate Equal Opportunity monitoring forms), and shortlisting and interviews conducted under strict equal opportunities guidelines under the supervision of the Chief Executive.
Budget responsibility: Board.
In 2013-14 the Chief Executive is suggesting a cost of living increase of a minimum of 2%. The following figures are gross, including Employer National Insurance and pension payments at 6% of base salary.
Chief Executive
- Salary + payroll costs
- £63,205
More details are at Chief Executive.
Office and development manaager
- Salary + payroll costs
- £29,781
More details are at Office and Development Manager.
Events Organiser
- Salary + payroll costs
- £29,781
More details are at Events Organiser job description.
Communications
- Salary + payroll costs
- £33,447
More details are at Communications Organiser Job.
Developer
- Salary + payroll costs
- £35,891
Responsibility: Mike Peel with support of office
Fundraiser
- Salary + payroll costs
- £31,614
Responsibility: Chief Executive
More details at Fundraiser job description
Volunteer support organiser
- Salary + payroll costs
- £30,000
A new post to work with the community to support volunteer activities.
Education and training organiser
- Salary + payroll costs
- £30,000
A new post to support the growing education work and our Train the Trainers programme.
Outreach
General outreach
- Train the Trainers Programme
- £40,000
See 2012 Activity Plan/Train the Trainers
Budget responsibility: by Doug Taylor with Martin Poulter
A programme of creating quality trainers to support our activities, a Virtual Learning Environment to support the learning and contractors able to deliver training packages to institutions.
The CE is proposing a significant increase in this budget to enable capacity building.
- Outreach merchandise & publications
- £6,000
See 2012 Activity Plan/Outreach merchandise & publications
Budget responsibility: office.
Covers everything from "Introduction to Wikipedia" booklets to pin badges and Wikipedia cakes. This type of material is essential for a number of programmes. We have been able to source merchandise that is of sufficient quality that we can avoid importing material. Having this sourced locally means that we do not have to carry a large stock but we can re-order just in time. The office would like to know what you think would be useful.
- Wicipedia Cymraeg £10,000
A specific budget to support the work of Welsh Wicipedians especially those working in the Welsh Language.
- Extended Reach programme
- £30,000
See 2012_Activity_Plan/Extended_Reach_programme
Budget responsibility: Board and office.
To support outreach projects aimed at increasing womens' participation in the Wikimedia movement, or involving any minority ethnic, linguistic or other community in the UK, which might not otherwise be funded.
Cultural sector (GLAM)
- Technical development to support cultural outreach
- £20,000
Budget responsibility: the Board.
See International section above.
- GLAM Conference
- £12,000
See 2012_Activity_Plan/GLAM-Wiki Conference Autumn 2012
Budget responsibility: Fae.
GLAM outreach
- Outreach Events
- £50,000
Extending the GLAM work through more local and national events.
See 2012_Activity_Plan/Outreach Events
Budget responsibility: Fae.
- Wikipedians in Residence
- £15,000
See 2012_Activity_Plan/Wikipedians_in_Residence
Budget responsibility: Fae.
We will part-fund Wikipedian in Residence positions. The number of positions will depend on negotiations with partner institutions about how a Wikipedian in Residence fits with their organisation and how much funding they will make available.
- GLAM Scotland £21,000
Strong hopes of continuing this work despite delays to implementation in 2012.
See 2012_Activity_Plan/GLAM Scotland
Budget responsibility: Fae.
We will fund a position to work with the Scottish Museums to work with them to develop links with the Wikipedian community and its projects.
- Digitization
- £20,000
See 2012_Activity_Plan/Digitization
Budget responsibility: Fae.
We will support the digitization and release under an open license of cultural content, particularly where this content will be used in Wikipedia and on Wikimedia Commons. We will aim to have 4,000 culturally significant media files uploaded to Wikimedia Commons in 2012.
- World Wars I and II project
- £10,000
See 2012_Activity_Plan/World Wars I and II project
Budget responsibility: Chris Keating.
Building on the achievements of 2012.
University and Academic sector
- University outreach events
- £20,000
See 2012_Activity_Plan/University outreach events
Budget responsibility: Martin Poulter.
Includes Freshers Fair stalls, Campus Ambassador training events, and other activity with staff & students, including associated volunteer expenses. 2012's programme was slow to take off but this remains a key area for the recruitment of editors and volunteers.
- University conference
- £12,000
See 2012_Activity_Plan/University conference We will again run a two-day EDU-WIKI conference raising awareness of the educational possibilities of Wikipedia and developing Wikimedia UK's academic engagement.
General activities
Grants programme
- Project grants
- £15,000
See 2012 Activity Plan/Project grants
Budget responsibility: Mike Peel with office support.
We will expand our existing Microgrants and Macrogrants programme and support members of the community to propose initiatives they want to take forward. (Note: in previous years, funding for this activity came from the Opportunity Fund.) In 2011 we managed to use the directors skills to lead several projects and respond to other opportunities as they arose. This will still be the case but we are expecting that the majority of applications will be from enthusiastic volunteers working in partnership with educational or cultural partners. For instance we have a town who want to QRpedia code their monuments, buildings and amenities. This doesn't fit into our existing programme but is innovative of what others could achieve.
- Travel grants
- £15,000
See 2012_Activity_Plan/Travel grants and 2012 Travel Grants budget
Budget responsibility: Mike Peel with office support.
We will continue to provide financial support for individuals, from the UK and the rest of the world, to participate in Wikimedia events like Wikimania, the Wikimedia Chapters meeting, Wikimedia Loves Monuments, Wikisym and GLAMcamp.
In 2010-11 we have enabled delegates to attend Wikimania (a number of delegates from UK, Portugal, Kenya and Hungary), Wikisym (two scholarships for UK researchers); WikiConference India (details to come shortly); Wikimedia Fundraising conference (2 UK delegates) and GLAMcamp NYC (1 UK delegate). This represents an important contribution of WMUK to the global movement, and we are committed to growing this contribution in the future.
The breakdown of this budget is at 2012 Travel Grants budget
WikiConference UK 2012
- WikiConference UK 2012
- £5,000
See 2012 Activity Plan/WikiConference UK 2012
Budget responsibility: TBA
Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on teh success of our 2012 conference.
Administrative Costs
Read 2012 Activity Plan/Admin Costs
- Board costs £20,000
Budget responsibility: Mike Peel and CE.
The WMUK board's increase activities have led to an increase in travel and facility costs. This increae refelcts that reality.
- Legal fees £5,000
Budget responsibility: Chief Executive.
This budget allows for any legal risks.
- Accountancy fees £10,000
Budget responsibility: Chief Executive.
Accountancy fees cover the costs of our annual accounts and audit, quarterly management accounts and additional consultancy work on financial systems and controls.
- Annual Report £3,000
Budget responsibility: Jon Davies with communications organiser.
This decreased budget reflects the real costs from last year.
- Office rent ££25,920
Budget responsibility: Chief Executive.
With the recruitment of permanent staff we have established an office in Old Street, central London. These costs are based on room for up to four staff
- Office equipment, stationery etc. £6,000
Budget responsibility: Chief Executive.
The costs of running the office and providing good quality equipment based on the needs of the staff. In addition providing equipment that volunteers and visitors can use when visiting the office or attending events.
- Staff Travel. £6,000
Budget responsibility: Chief Executive. To reflect the increased number of staff and the increasing number of event.
- Staff Training. £4,000
Not included in last year's budget.
Budget responsibility: Chief Executive.
- Insurance. £1,400
Slight increase to reflect increase in size of organisation.
Budget responsibility: Chief Executive.
To ensure all our staff, trustees and volunteers are properly protected while undertaking work for Wikimedia UK.
- Fundraising costs £50,000
Budget responsibility: Chris Keating.
The costs of the fundraiser include many things. This does not include the cost of the fundraiser (see staff costs). This year we will also be paying £2,000 data protection insurance at the insistence of the Foundation.
- Contingency £11,500
Budget responsibility: Board with Chief Executive.
This general contingency is to allow for other miscellaneous costs we have to incur.
Reserves
- Reserve Requirement - £100,000
- Reserves brought forward - £145,000
The 2011 budget included a planned £60,000 reserve fund to be carried forward into 2012. In addition, we are currently projecting a net underspend of £85,000 from the 2011 budget, which means that we expect to have £145,000 to carry forward. The details are shown in the following table:
| Expense Line | Budget | Forecast | (Under)/Over-spend | Explanation |
|---|---|---|---|---|
| Communication Staff | 20,000 | 0 | -20,000 | Recruitment delayed pending Chief Exec appointment |
| Developer | 25,000 | 10,000 | -15,000 | |
| Events organiser | 22,000 | 10,000 | -12,000 | |
| Education project | 20,000 | 10,000 | -10,000 | Planned EDU-WIKI conference delayed |
| GLAM projects | 40,000 | 20,000 | -20,000 | |
| Legal fees | 10,000 | 15,000 | +5,000 | Charity application |
| Accounting | 4,000 | 6,000 | +2,000 | Additional costs relating to quarterly accounts and controls work |
| Opportunity fund | 22,000 | 7,000 | -15,000 | Balance forecast at end of year |
| Other items on budget | 415,000 | 415,000 | 0 | |
| Total' | 578,000 | 493,000 | -85,000 |
The original recruitment plan involved recruiting the junior positions first and then the Chief Executive. However, following discussions and advice from our recruitment consultant, it was agreed that we should recruit the Chief Executive first to allow them to structure the team in the way that they decide. Being a more senior position, the recruitment of the Chief Executive took more time and therefore this decision put back the entire process.
Our reserves policy is to plan to have sufficient funds at the end of the year that we could have an orderly wind-down of all the committed spending and ongoing projects if our future non-regular donations ceased. We note that this is lower than our accountants advise us is usual for UK charities to typically hold, which is a full 12 months' expenditure.
We can expect approximately 90% of the £83,000 direct debits to recur in 2013, which provides reliable income of £75,000. We estimate that approximately £175,000 will be required to have an orderly wind down, compared to £470,000 of UK expense in 2012. This results in a reserve requirement of £100,000 for 2013.
Combined with the £145,000 carried forward this means we plan to release £45,000 out of reserves to spend in 2012.