2012 Activity Plan/University conference: Difference between revisions

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;Budget details
;Budget details
:Incoming
:{| class="wikitable"
:*Registration fees from delegates -£1,200-£2,400
|-
:*Total budget available £11,500
! Description !! Amount !! Notes
 
|-
:Outgoing
! colspan=3 | Incoming
:* Venue hire ₤6,000 (calculated per delegate (min 60). includes accommodation for 6 staff/volunteers; food, PA in main room over two days, catering for delegates (breakfast included if delegate books accommodation with the venue, refreshments and lunch included as a part of the conference)
|-
:* Additional venue costs ca. ₤500 (additional wireless capacity, stage hire for the main room, additional IT equipment)
| Budgeted amount || £10,000 ||
:* Student bursaries ₤600
|-
:* Travel and per diem for 5 staff ca. ₤500
| Registration fees from delegates || £1,200-£2,400 || £30-£40/ea
:* Expenses for volunteers ca. ₤700 (travel, accommodation, per diem)
|-
:* Travel costs for speakers, including international ca. ₤1,500
| '''Total budget available''' || '''£11,500''' ||
:* Coaches ca. ₤200 (to Leicester city centre on the evening of 5th September)
|-
:* Speaker gifts ca. ₤200
! colspan=3 ! Outgoing
:* Materials for the conference ca. ₤100
|-
:* Merchandise ca. ₤500 (incl delegate packs)
| Venue hire || ₤6,000 || Calculated per delegate (min 60). includes accommodation for 6 staff/volunteers; food, PA in main room over two days, catering for delegates (breakfast included if delegate books accommodation with the venue, refreshments and lunch included as a part of the conference.
:* Leaflets ca. ₤100 (to promote event beforehand)
|-
:* Shipping costs to the venue ca. ₤200
| Additional venue costs || ca. ₤500 || additional wireless capacity, stage hire for the main room, additional IT equipment
:* contingency ₤400
|-
 
| Student bursaries || ₤600 ||
|-
| Travel and per diem for 5 staff || ca. ₤500 ||
|-
| Expenses for volunteers || ca. ₤700 || travel, accommodation, per diem
|-
| Travel costs for speakers, including international || ca. ₤1,500 ||
|-
| Coaches || ca. ₤200 || to Leicester city centre on the evening of 5th September
|-
| Speaker gifts || ca. ₤200 ||
|-
| Materials for the conference || ca. ₤100 ||
|-
| Merchandise || ca. ₤500 || incl delegate packs
|-
| Leaflets || ca. ₤100 || to promote event beforehand
|-
| Shipping costs to the venue || ca. ₤200 ||
|-
| contingency || ₤400 ||
|-
| '''Total''' || '''£11,500''' ||
|}


;Timetable for activities
;Timetable for activities

Revision as of 22:33, 31 May 2012

Description

Brought forward from 2011, we will run a two-day EDU-WIKI conference on 5-6 September 2012, raising awareness of the educational possibilities of Wikipedia and kick-starting Wikimedia UK's academic engagement as the GLAM-WIKI conference did for the chapter's GLAM activity in 2010.

Amount

£10,000

Budget responsibility

Martin Poulter with support from Daria Cybulska

Budget details
Description Amount Notes
Incoming
Budgeted amount £10,000
Registration fees from delegates £1,200-£2,400 £30-£40/ea
Total budget available £11,500
colspan=3 ! Outgoing
Venue hire ₤6,000 Calculated per delegate (min 60). includes accommodation for 6 staff/volunteers; food, PA in main room over two days, catering for delegates (breakfast included if delegate books accommodation with the venue, refreshments and lunch included as a part of the conference.
Additional venue costs ca. ₤500 additional wireless capacity, stage hire for the main room, additional IT equipment
Student bursaries ₤600
Travel and per diem for 5 staff ca. ₤500
Expenses for volunteers ca. ₤700 travel, accommodation, per diem
Travel costs for speakers, including international ca. ₤1,500
Coaches ca. ₤200 to Leicester city centre on the evening of 5th September
Speaker gifts ca. ₤200
Materials for the conference ca. ₤100
Merchandise ca. ₤500 incl delegate packs
Leaflets ca. ₤100 to promote event beforehand
Shipping costs to the venue ca. ₤200
contingency ₤400
Total £11,500
Timetable for activities

5-6 September 2012 at Leicester University.

Success Criteria
  • Full attendance as per plan
  • Attendees value conference and provide good feedback.
  • Conference content is stimulating and appropriate
  • That there is follow-up that offers development throughout the University and Scholarly Societies community and builds links with Wikimedia UK.
Risks
  • Low attendance.
  • Lack of stimulating content.
  • Lack of focus.
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