Representing Wikimedia UK: Difference between revisions
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{{notice|This is a draft policy which Richard Symonds is toying with. It has '''''not''''' been approved.}} | {{notice|This is a draft policy which Richard Symonds is toying with. It has '''''not''''' been approved.}} | ||
Wikimedia UK is entrusted by the Wikimedia Foundation with the use of certain trademarks and 'identity documents', for example, use of the Wikimedia (including Wikimedia UK) logo, and use of the Wikimedia name. Wikimedia UK's | Wikimedia UK is entrusted by the Wikimedia Foundation with the use of certain trademarks and 'identity documents', for example, use of the Wikimedia (including Wikimedia UK) logo, and use of the Wikimedia name. Wikimedia UK's [[Chapter Agreement]] with the Wikimedia Foundation mean that we must exercise some control over these Wikimedia marks when they are used in an official capacity the UK. | ||
There are no problems with a volunteer introducing themselves as a 'Wikimedia UK Volunteer', but care must be taken to ensure that the other party are aware that they are a volunteer, and do not always officially represent the chapter. | There are no problems with a volunteer introducing themselves as a 'Wikimedia UK Volunteer', but care must be taken to ensure that the other party are aware that they are a volunteer, and do not always officially represent the chapter. The same applies to the terms 'Wikimedia Volunteer', 'Wikimedian', 'Wikipedian' and similar, which are outside of WMUK's control. | ||
==Websites== | ==Websites and domain names== | ||
*UK (or related) websites using the Wikimedia name are registered and held by the Chapter. ''Examples: http://www.wikimedia.co.uk/ or http://www.wikimedia.ie/ | * UK-specific domain names for the Wikimedia projects operated by the Wikimedia Foundation are registered and held either by the Wikimedia Foundation or Wikimedia UK. | ||
*UK (or related) websites using a similar name are generally registered and held by the chapter, or a trusted community member. ''Examples: http://www.wikiconferences.org.uk/ or http://www.glamwiki.org/ | * UK (or related) websites using the Wikimedia name are registered and held by the Chapter. ''Examples: http://www.wikimedia.co.uk/ or http://www.wikimedia.ie/ | ||
* Domain names for Wikimedia UK projects are registered and held by the Chapter, e.g. http://www.britainloveswikipedia.org/ or http://www.monmouthpedia.org/ | |||
* UK (or related) websites using a similar name are generally registered and held by the chapter, or a trusted community member. ''Examples: http://www.wikiconferences.org.uk/ or http://www.glamwiki.org/ | |||
* An index of these domains and websites, along with their registered owners, is maintained by the [[Office]]. | |||
==Stationery== | ==Stationery== | ||
Stationery, such as Wikimedia UK business cards or letters sent on a Wikimedia UK letterhead, should only be printed or used with the permission of the chapter. The chapter will usually approve | * Stationery, such as Wikimedia UK business cards or letters sent on a Wikimedia UK letterhead, should only be printed or used with the permission of the chapter. | ||
* The chapter will usually approve requests for stationary if they support a key active project - for example, "Welsh Ambassador". | |||
* The Office will maintain a list of those authorised to use Wikimedia UK stationary. | |||
== | ==Email addresses== | ||
Emails on behalf of Wikimedia UK are generally sent by the office through a wikimedia.org.uk address, on behalf of the volunteer. This is because the email addresses and contact details need to stay on our secure server in order to be covered by our insurance policy. | * Trustees and staff (including contractors) have access to @wikimedia.org.uk email addresses. They should include the standard [[Wikimedia:Email disclaimer|email disclaimer]] at the foot of all official emails. | ||
* Volunteers on specific projects may be given email addresses at those projects specifically for use when working on those projects. They should include a disclaimer at the foot of all emails sent from this email address. | |||
* The Office will maintain a list of all active email addresses on WMUK-owned domains. | |||
== Contact lists == | |||
Emails sent to donors and volunteer lists on behalf of Wikimedia UK are generally sent by the office through a wikimedia.org.uk address, on behalf of the volunteer. This is because the email addresses and contact details need to stay on our secure server in order to be covered by our insurance policy. It also ensures that we abide by our [[Donor Privacy Policy]]. | |||
Revision as of 17:46, 29 May 2012
|
This is a draft policy which Richard Symonds is toying with. It has not been approved. |
Wikimedia UK is entrusted by the Wikimedia Foundation with the use of certain trademarks and 'identity documents', for example, use of the Wikimedia (including Wikimedia UK) logo, and use of the Wikimedia name. Wikimedia UK's Chapter Agreement with the Wikimedia Foundation mean that we must exercise some control over these Wikimedia marks when they are used in an official capacity the UK.
There are no problems with a volunteer introducing themselves as a 'Wikimedia UK Volunteer', but care must be taken to ensure that the other party are aware that they are a volunteer, and do not always officially represent the chapter. The same applies to the terms 'Wikimedia Volunteer', 'Wikimedian', 'Wikipedian' and similar, which are outside of WMUK's control.
Websites and domain names
- UK-specific domain names for the Wikimedia projects operated by the Wikimedia Foundation are registered and held either by the Wikimedia Foundation or Wikimedia UK.
- UK (or related) websites using the Wikimedia name are registered and held by the Chapter. Examples: http://www.wikimedia.co.uk/ or http://www.wikimedia.ie/
- Domain names for Wikimedia UK projects are registered and held by the Chapter, e.g. http://www.britainloveswikipedia.org/ or http://www.monmouthpedia.org/
- UK (or related) websites using a similar name are generally registered and held by the chapter, or a trusted community member. Examples: http://www.wikiconferences.org.uk/ or http://www.glamwiki.org/
- An index of these domains and websites, along with their registered owners, is maintained by the Office.
Stationery
- Stationery, such as Wikimedia UK business cards or letters sent on a Wikimedia UK letterhead, should only be printed or used with the permission of the chapter.
- The chapter will usually approve requests for stationary if they support a key active project - for example, "Welsh Ambassador".
- The Office will maintain a list of those authorised to use Wikimedia UK stationary.
Email addresses
- Trustees and staff (including contractors) have access to @wikimedia.org.uk email addresses. They should include the standard email disclaimer at the foot of all official emails.
- Volunteers on specific projects may be given email addresses at those projects specifically for use when working on those projects. They should include a disclaimer at the foot of all emails sent from this email address.
- The Office will maintain a list of all active email addresses on WMUK-owned domains.
Contact lists
Emails sent to donors and volunteer lists on behalf of Wikimedia UK are generally sent by the office through a wikimedia.org.uk address, on behalf of the volunteer. This is because the email addresses and contact details need to stay on our secure server in order to be covered by our insurance policy. It also ensures that we abide by our Donor Privacy Policy.