Agenda 30Jun12

This is a draft agenda that is subject to review closer to the time of the meeting.

This is the agenda for the Board meeting that will be held on 30 June - 1 July at the WMUK Office at Old Street in London.

The majority of the meeting will be recorded and uploaded to Wikimedia Commons, and/or will be live-streamed (access details will be posted both here and via @WikimediaUK). Minutes will be openly written at etherpad:WMUKMinutes. Note that in-camera sessions will not be broadcast, recorded or publicly minuted.

Attendees

• Board: Roger Bamkin [RB], John Byrne [JB], Chris Keating [CK], Mike Peel (Minutes backup) [MP], Doug Taylor [DT], Joscelyn Upendran (JU), Ashley Van Haeften (Chair) [Fæ]
• Staff: Jon Davies (Chief Exec) [JD], Richard Symonds (Office Mgr, Minutes lead) [RS], Daria Cybulska [DC], Stevie Benton [SB]
• Everyone is welcome to attend this meeting! Please express your interest in attending on the talk page, or get in touch with a trustee or staff member.

Friday 29 June

• Evening: gathering for a meal or drinks somewhere?
• Please post your expected time of arrival below.

Saturday 30 June

Time	Leader	Activity
09.30-10.00	-	Arrival & Coffee
10.00	-	Start of meeting
10.00	Fæ	Agenda, streaming, apologies
10.05	MP	Transfer of responsibility to the new Board
10.10	MP	Review of past meetings and approval of Minutes Exec (in person) - Minutes 15Apr12 Board (in person) - Minutes 21Apr12 Board (call) - Minutes 8May12 Board (in person) Minutes 12May12 Board (in person) Minutes 12May12b
10.10	MP	Review email decisions 15 May, approval of PRCA press release
10.13	MP & RS	Approval of new members
10.15	Peter Williams?	Induction for new board
13.00	-	Lunch
14.00	Peter Williams?	Continuation of induction
16.00	Fæ	Future of PQASSO and WMUK professional development
16.30	JD/Fæ	Briefing of new board by CE and Exec
17.00	Fæ	Open discussion
18.00	--	End of meeting
Evening	--	Community event at a nearby pub

Sunday 1 July

Time	Leader	Activity
10.00	-	Start of meeting
11.00	-	Coffee break
11.15	JD	5-year plan
11.45	SB	Upcoming milestones and media opportunities
12.00	DC	Upcoming events
12.15	MLP?	EduWiki Conference 2012
12.30	Fæ?	GLAM-WIKI 2012
12.45	MP	WikiConference UK 2013 planning (June outside of London), WikiConference UK / Wikimania Europe / Wikimania Global 2014 (July in London)
13.00	-	Lunch
14.00	??	Draft best practice guidelines for PR
14.15	Fæ	WMUK risk discussion
14.30	JB/RS	Allocation of budget holders, and current status of finances
14.45	CK	2012-13 fundraiser and Funds Dissemination Committee
15.00	MP/JD	International Wikimedia politics
15.00	All	Trustee and Staff reports
16.00	-	Tea break
16.15	All	Continuation of Reports 30Jun12
17.15	Board (in camera)	Board discussion incorporating a review of staff reports, activities and processes
17.45	Fæ	Discussion about the schedule and composition of future board meetings
17.55	Fæ/MP	Next board meeting
18.00	-	End of meeting

• Please post your expected time of departure below.

Logistics

• For directions, see Office
• Accommodation: to be organised by the Office at Tavistock Hotel?
• Car parking: where is this available?