Board meetings: Difference between revisions

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# The Chief Exec attends both full and exec board meetings. The meetings are minuted by the Office Manager.
# The Chief Exec attends both full and exec board meetings. The meetings are minuted by the Office Manager.


== 2011-2012 ==
==2012-13==
{| class="wikitable" style="text-align: center;"
! Date !! Status !! Location !! Topics !! Agenda !! Reports !! Minutes
|-
| Sat 16 April 2011 || Board || In Person || Elect Officers, Executive || [[Agenda 16Apr11b]] || none || [[Minutes 16Apr11b]]
|-
| Tu 26 April 2011 || Board || Call  || || [[Agenda 26Apr11]] ||[[Reports 26Apr11]] || [[Minutes 26Apr11]]<br /> <small>{{board|Minutes_26Apr11|In-camera minutes}}</small>
|-
| Fri 20 May 2011 || Executive || Call || || [[Agenda 20May11]] || N/A || [[Minutes 20May11]]
|-
| Sat-Sun 11-12 June || Board || In Person in Birmingham || Mission/Vision, Strategy, Planning || [[Agenda 11Jun11]] ||[[Reports 11Jun11]]  || [[Minutes 11Jun11]]<br /> <small>{{board|Minutes_11Jun11|In-camera minutes}}</small><br />[[Resolutions 11Jun11]]
|-
| Sat 9 July 2011<br />Tue 19 July 2011 || Executive || In Person<br />Call || Finance backlog,<br />Job Specs,<br />Scottish GLAM || [[Agenda 9Jul11]] || N/A || [[Minutes 9Jul11]]
|-
| Mon 25 July 2011 || Board || Call || Mission/Vision || [[Agenda 25Jul11]] || [[Reports 25Jul11]] || [[Minutes 25Jul11]]<br /> <small>{{board|Minutes_25Jul11|In-camera minutes}}</small>
|-
| Tu 9 August 2011 || Executive || Call  || || [[Agenda 9Aug11]] || N/A || [[Minutes 9Aug11]]<br /> <small>{{board|Minutes_9Aug11|In-camera minutes}}</small>
|-
| Sat-Sun 27-28 August 2011 || Board || In-person in Derby  || Growth strategy, Charity progress, 2012 Budget/Topics|| [[Agenda 27Aug11]] || [[Reports 27Aug11]] || [[Minutes 27Aug11]]<br /> <small>{{office|Minutes_27Aug11|In-camera minutes}}</small><br /> <small>{{board|Minutes_27Aug11|In-camera (Board) minutes}}</small>
|-
| Sun 18 September 2011 || Executive || In-person in Derby || Charity Status, Chief Exec, Fundraiser, Budget || [[Agenda 18Sep11]] || N/A || [[Minutes 18Sep11]]<br /> <small>{{board|Minutes_18Sep11|In-camera minutes}}</small>
|-
| Tu 11 October 2011 || Board || Call  || Charity Status, Fundraiser readiness, EGM|| [[Agenda 11Oct11]] || [[Reports 11Oct11]] || [[Minutes 11Oct11]]<br /> <small>{{board|Minutes_11Oct11|In-camera minutes}}</small>
|-
| Sun 16 October 2011 || Board || In-person, London || EGM; community consultation || [[Agenda 16Oct11]] || N/A || [[Minutes 16Oct11]]<br /> <small>{{board|Minutes_16Oct11|In-camera minutes}}</small>
|-
| Tu 1 November 2011 || Executive || Call  || Governance, Fundraiser, QRpedia ownership || [[Agenda 1Nov11]] || N/A || [[Minutes 1Nov11]]<br /> <small>{{board|Minutes_1Nov11|In-camera minutes}}</small>
|-
| Sat-Sun 19-20 November 2011 || Board || In-person at British Library  || Membership, QRpedia, Strategy alignment with WMF || [[Agenda 19Nov11]] || [[Reports 19Nov11]] || [[Minutes 19Nov11]]<br/>[[Commons:Category:Wikimedia_UK_board_meetings|Video]]<br /> <small>{{board|Minutes_19Nov11|In-camera minutes}}</small>
|-
| Wed 14 December 2011 || Executive || Call  || UK Wikipedian of the year, 2012 plan, board agenda || [[Agenda 14Dec11]] || N/A || [[Minutes 14Dec11]]
|-
| Tue 3 January 2012 || Board || Call  || Debrief Fundraiser, CE 3 Month plan, 6 month
|| [[Agenda 3Jan12]] || [[Reports 3Jan12]] || [[Minutes 3Jan12]]<br /> <small>{{office|Minutes_3Jan12|In-camera minutes}}</small>
|-
| Tu 24 January 2012 || Executive || Call  || || [[Agenda 24Jan12]] || N/A || [[Minutes 24Jan12]]
|-
| Sat-Sun 11-12 February 2012 || Board || In-person at our office in London ||  Invite prospective board members<br />AGM<br/> New Trustee Induction || [[Agenda 11Feb12]] || [[Reports 11Feb12]] || [[Minutes 11Feb12]]<br /> <small>{{office|Minutes_11Feb12|In-camera minutes}}</small><br /> <small>{{board|Minutes_11Feb12|In-camera (board) minutes}}</small>
|-
| Sat 3 March 2012 || Executive || In-person in Manchester  || Contractors || [[Agenda 3Mar12]] || [[Reports 3Mar12]] || [[Minutes 3Mar12]]<br /> <small>{{office|Minutes_3Mar12|In-camera minutes}}</small>
|-
| Tue 27 March 2012 || Board || Call  || 6 month review || [[Agenda 27Mar12]] || [[Reports 27Mar12]]  || [[Minutes 27Mar12]]<br /> <small>{{office|Minutes_27Mar12|In-camera minutes}}</small>
|-
| Sun 15 April 2012 || Executive || In-person in London  || Finances || [[Agenda 15Apr12]] ||  || [[Minutes 15Apr12]]
|-
| Sat-Sun 21-22 April 2012 || Board || In-person in [[:w:en:Monmouth Shire Hall|Monmouth]]||  Annual Report<br/>Ready for AGM<br />Fundraising Strategy || [[Agenda 21Apr12]] || [[Reports 21Apr12]] || [[Minutes 21Apr12]]<br /> <small>{{office|Minutes_21Apr12|In-camera minutes}}</small>
|-
| Tue 8 May 2012 || Board || Call  || || [[Agenda 8May12]] || [[Reports 8May12]]  || [[Minutes 8May12]]<br /> <small>{{office|Minutes_8May12|In-camera minutes}}</small>
|-
| Sat 12 May 2012 || Board || In Person (AGM) in London || || [[Agenda 12May12]] || N/A || [[Minutes 12May12]]<br /> <small>{{office|Minutes_12May12|In-camera minutes}}</small>
|-
|}
 
==Provisional dates for 2012-13==


===Board Meetings===
===Board Meetings===
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|}
|}
<nowiki>*</nowiki>The Chair and CE have suggested that the phone boards could become open access execs. This would help reduce the amount of time expected of trustees and help prevent burn-out.
<nowiki>*</nowiki>The Chair and CE have suggested that the phone boards could become open access execs. This would help reduce the amount of time expected of trustees and help prevent burn-out.
[[Category:Meetings|Meetings]]
[[Category:Meetings|Meetings]]

Revision as of 11:22, 13 May 2012

Meetings and Events
Icon from Font Awesome by Dave Gandy - http://fortawesome.github.com/Font-Awesome, licensed under Creative Commons Attribution-ShareAlike 3.0 Board meetings (archives) — Icon from Font Awesome by Dave Gandy - http://fortawesome.github.com/Font-Awesome, licensed under Creative Commons Attribution-ShareAlike 3.0 General Meetings — Icon from Font Awesome by Dave Gandy - http://fortawesome.github.com/Font-Awesome, licensed under Creative Commons Attribution-ShareAlike 3.0 Events (archives)


Agendas and reports for, and minutes and resolutions from, this year's board meetings are given below (see the archive for previous years). For 2011-12, meetings of the Board of Trustees are organised according to the following structure:

  1. The full board meets every six weeks, alternating in person meetings and conference calls. In-person meetings are over a weekend and conference calls are 3 hours on a Tuesday evening. Minutes of the meetings are written via Etherpad, and will be posted here shortly after the meeting ends, although some confidential matters will be dealt with "in camera", and will be minuted on the office or board wikis.
  2. An Executive Committee, comprising the Chair, Secretary and Treasurer is appointed with delegated authority for operational matters. The Executive Committee meets three weeks after each board meeting, for 3 hours on a Tuesday evening. All other board members may attend and speak. Minutes will be posted here shortly after the meeting ends.
  3. Between board meetings, decisions may also be made by email or using delegated authorities; these are recorded in the agenda and minutes of the next meeting.
  4. The Chief Exec attends both full and exec board meetings. The meetings are minuted by the Office Manager.

2012-13

Board Meetings

Date Status Location Topics Agenda Reports Minutes
Sat 12 May 2012 Board In Person Agenda 12May12b none Minutes 12May12b
In-camera minutes
Resolutions 12May12b
Sat-Sun 16-17 June 2012 Board In Person Agenda 16Jun12 Reports 16Jun12 Minutes 16Jun12
In-camera minutes
Thu 26 July 2012 Board or open access exec* Call Agenda 26Jul12 Reports 26Jul12 Minutes 26Jul12
In-camera minutes
Sat-Sun 1-2 September 2012 Board In Person Agenda 1Sep12 Reports 1Sep12 Minutes 1Sep12
In-camera minutes
Thu 1 October 2012 Board or open access exec* Call Agenda 1Oct12 Reports 1Oct12 Minutes 1Oct12
In-camera minutes
Sat-Sun 17-18 November 2012 Board In Person Agenda 17Nov12 Reports 17Nov12 Minutes 17Nov12
In-camera minutes
Wed 9 January 2013 Board or open access exec* Call Agenda 9Jan13 Reports 9Jan13 Minutes 9Jan13
In-camera minutes
Sat-Sun 9-10 February 2013 Board In Person Agenda 9Feb13 Reports 9Feb13 Minutes 9Feb13
In-camera minutes
Wed 27 March 2013 Board or open access exec* Call Agenda 27Mar13 Reports 27Mar13 Minutes 27Mar13
In-camera minutes

*The Chair and CE have suggested that the phone boards could become open access execs. This would help reduce the amount of time expected of trustees and help prevent burn-out.

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