Board meetings

Meetings and Events

Board meetings (archives) — General Meetings — Events (archives)

Agendas and reports for, and minutes and resolutions from, this year's board meetings are given below (see the archive for previous years). For 2011-12, meetings of the Board of Trustees are organised according to the following structure:

1. The full board meets every six weeks, alternating in person meetings and conference calls. In-person meetings are over a weekend and conference calls are 3 hours on a Tuesday evening. Minutes of the meetings are written via Etherpad, and will be posted here shortly after the meeting ends, although some confidential matters will be dealt with "in camera", and will be minuted on the office or board wikis.
2. An Executive Committee, comprising the Chair, Secretary and Treasurer is appointed with delegated authority for operational matters. The Executive Committee meets three weeks after each board meeting, for 3 hours on a Tuesday evening. All other board members may attend and speak. Minutes will be posted here shortly after the meeting ends.
3. Between board meetings, decisions may also be made by email or using delegated authorities; these are recorded in the agenda and minutes of the next meeting.
4. The Chief Exec attends both full and exec board meetings. The meetings are minuted by the Office Manager.

2011-2012

Date	Status	Location	Topics	Agenda	Reports	Minutes
Sat 16 April 2011	Board	In Person	Elect Officers, Executive	Agenda 16Apr11b	none	Minutes 16Apr11b
Tu 26 April 2011	Board	Call		Agenda 26Apr11	Reports 26Apr11	Minutes 26Apr11 In-camera minutes
Fri 20 May 2011	Executive	Call		Agenda 20May11	N/A	Minutes 20May11
Sat-Sun 11-12 June	Board	In Person in Birmingham	Mission/Vision, Strategy, Planning	Agenda 11Jun11	Reports 11Jun11	Minutes 11Jun11 In-camera minutes Resolutions 11Jun11
Sat 9 July 2011 Tue 19 July 2011	Executive	In Person Call	Finance backlog, Job Specs, Scottish GLAM	Agenda 9Jul11	N/A	Minutes 9Jul11
Mon 25 July 2011	Board	Call	Mission/Vision	Agenda 25Jul11	Reports 25Jul11	Minutes 25Jul11 In-camera minutes
Tu 9 August 2011	Executive	Call		Agenda 9Aug11	N/A	Minutes 9Aug11 In-camera minutes
Sat-Sun 27-28 August 2011	Board	In-person in Derby	Growth strategy, Charity progress, 2012 Budget/Topics	Agenda 27Aug11	Reports 27Aug11	Minutes 27Aug11 In-camera minutes In-camera (Board) minutes
Sun 18 September 2011	Executive	In-person in Derby	Charity Status, Chief Exec, Fundraiser, Budget	Agenda 18Sep11	N/A	Minutes 18Sep11 In-camera minutes
Tu 11 October 2011	Board	Call	Charity Status, Fundraiser readiness, EGM	Agenda 11Oct11	Reports 11Oct11	Minutes 11Oct11 In-camera minutes
Sun 16 October 2011	Board	In-person, London	EGM; community consultation	Agenda 16Oct11	N/A	Minutes 16Oct11 In-camera minutes
Tu 1 November 2011	Executive	Call	Governance, Fundraiser, QRpedia ownership	Agenda 1Nov11	N/A	Minutes 1Nov11 In-camera minutes
Sat-Sun 19-20 November 2011	Board	In-person at British Library	Membership, QRpedia, Strategy alignment with WMF	Agenda 19Nov11	Reports 19Nov11	Minutes 19Nov11 Video In-camera minutes
Wed 14 December 2011	Executive	Call	UK Wikipedian of the year, 2012 plan, board agenda	Agenda 14Dec11	N/A	Minutes 14Dec11
Tue 3 January 2012	Board	Call	Debrief Fundraiser, CE 3 Month plan, 6 month	Agenda 3Jan12	Reports 3Jan12	Minutes 3Jan12 In-camera minutes
Tu 24 January 2012	Executive	Call		Agenda 24Jan12	N/A	Minutes 24Jan12
Sat-Sun 11-12 February 2012	Board	In-person at our office in London	Invite prospective board members AGM New Trustee Induction	Agenda 11Feb12	Reports 11Feb12	Minutes 11Feb12 In-camera minutes In-camera (board) minutes
Sat 3 March 2012	Executive	In-person in Manchester	Contractors	Agenda 3Mar12	Reports 3Mar12	Minutes 3Mar12 In-camera minutes
Tue 27 March 2012	Board	Call	6 month review	Agenda 27Mar12	Reports 27Mar12	Minutes 27Mar12 In-camera minutes
Sun 15 April 2012	Executive	In-person in London	Finances	Agenda 15Apr12		Minutes 15Apr12
Sat-Sun 21-22 April 2012	Board	In-person in Monmouth	Annual Report Ready for AGM Fundraising Strategy	Agenda 21Apr12	Reports 21Apr12	Minutes 21Apr12 In-camera minutes
Tue 8 May 2012	Board	Call		Agenda 8May12	Reports 8May12	Minutes 8May12 In-camera minutes
Sat 12 May 2012	Board	In Person (AGM) in London		Agenda 12May12	N/A	Minutes 12May12 In-camera minutes

Provisional dates for 2012-13

Board Meetings

Date	Status	Location	Topics	Agenda	Reports	Minutes
Sat 12 May 2012	Board	In Person		Agenda 12May12b	none	Minutes 12May12b In-camera minutes
Sat-Sun 16-17 June 2012	Board	In Person		Agenda 16Jun12	Reports 16Jun12	Minutes 16Jun12 In-camera minutes
Thu 26 July 2012	Board or open access exec*	Call		Agenda 26Jul12	Reports 26Jul12	Minutes 26Jul12 In-camera minutes
Sat-Sun 1-2 September 2012	Board	In Person		Agenda 1Sep12	Reports 1Sep12	Minutes 1Sep12 In-camera minutes
Thu 1 October 2012	Board or open access exec*	Call		Agenda 1Oct12	Reports 1Oct12	Minutes 1Oct12 In-camera minutes
Sat-Sun 17-18 November 2012	Board	In Person		Agenda 17Nov12	Reports 17Nov12	Minutes 17Nov12 In-camera minutes
Wed 9 January 2013	Board or open access exec*	Call		Agenda 9Jan13	Reports 9Jan13	Minutes 9Jan13 In-camera minutes
Sat-Sun 9-10 February 2013	Board	In Person		Agenda 9Feb13	Reports 9Feb13	Minutes 9Feb13 In-camera minutes
Wed 27 March 2013	Board or open access exec*	Call		Agenda 27Mar13	Reports 27Mar13	Minutes 27Mar13 In-camera minutes

*The Chair and CE have suggested that the phone boards could become open access execs. This would help reduce the amount of time expected of trustees and help prevent burn-out.