Agenda 21Apr12

Agenda for Board meeting on 21-22 April 2011, to be held in person in Monmouth

Meeting location: Shire Hall, Monmouth. Working lunches are being arranged for Saturday and Sunday.

Some talks and prize giving will be web streamed. Details will appear below.

We shall be attempting to live-stream again Saturday's discussions (excepting in-camera items, obviously). See the @WikimediaUK Twitter account for the URL(s).

Attendees:

• Board: Roger Bamkin (Chair) [RB], Mike Peel (Minutes) [MWP], Andrew Turvey [AT], Martin Poulter [MLP], Fæ [Fæ], Steve Virgin [SV], Chris Keating [CK]
• Staff: Jon Davies (Chief Exec) [JD], Richard Symonds (Office Mgr, Minutes) [RS]
• Also attending: John Cummings (JC), Rexx (see talk page)

Timings

Fri 20 April

• Evening: No plans as yet. Gather in a nearby pub for food/drinks as people arrive?

doors to the centre, enter here and go to the reception on right

Sat 21 April

• Coffee: 10:00
• Morning session: 10:30-13:00
• Lunch: 13:00-13:30 (lunch provided)
• Afternoon session: 13:30-17:00
• Evening: Wikimeet. "VIP" prize giving for MonmouthpediA. All invited - especially contributing editors. Web streaming will be available for those not able to travel.

Sun 22 April

• 9:30-15:30
• TBA

Agenda

• A: Minutes and Reports (Saturday morn) 30m
  1. RB - Agenda / Streaming
  2. RB - Apologies for absence
  3. MP - Review of meetings and approval of Minutes
     1. MP - Approval of Minutes 11Feb12
     2. MP - Approval of Minutes 3Mar12
     3. MP - Approval of Minutes 27Mar12
     4. Fæ - Review of Minutes 15Apr12
  4. Review email decisions (10m MP)
     1. Approval of new members (13 April)

• B: Discussions and decisions needed (Sat/Sun)

• 1. AGM and WikiConference 2012
     1. Schedule and actions. (10m RB, MP)
     2. Election process and outstanding issues or recommendations. (10m RS as teller)
     3. Presentation: Declarations of interest and management of interests. (15m, RB)

• 1. Strategy (Fae/RB) as per action
     1. Summary
     2. Top 5 risks

• 1. Fundraising update 25m
     1. Presentation: Background on progress and concept for Funds Dissemination Committee, FDC Advisory Group and the Chapters Association. (10m, Fæ)
     2. Proposals to (15m, CK)
        1. adopt the text at 2012 Fundraiser as a statement of our goals for the 2012 fundraiser, which will then be refined into more measurable targets for the Fundraiser by CK and the staff before end August. (CK)
        2. create a new role as detailed at Fundraiser job description funded from reserves and advertise promptly with a view to a June start date. (CK)
  2. Metrics and measurement. (CK)
  3. Chapter Selected Seats for Wikimedia Foundation board. (CK)
  4. Jon Davies 6 month review (in camera) 45m
     1. Summary of agreed process (2m, Fæ)
     2. Summary of performance against plan (15m, JD)
     3. Wider community feedback, followed by Trustee workshop (25m, moderated by Fæ)

• C: Continuation of minutes and reports (Sunday morn)
  1. Reports 21Apr12
  2. Matters Arising
  3. CEO segment (25m JD)

• D: Discussion (Sat/Sun)

• E: AOB (Sun)