2012 Activity Plan: Difference between revisions
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{{notice|This is in draft - please contribute below. It must be completed, adopted by the board and submitted to the Wikimedia Foundation by 23:59 on Friday 30 September}} | {{notice|This is in draft - please contribute below. It must be completed, adopted by the board and submitted to the Wikimedia Foundation by 23:59 on Friday 30 September}} | ||
This is our plan for 2012. It outlines the key projects that Wikimedia UK will undertake and their anticipated costs. | |||
Our 2012 Budget will run from 1 Feb 2012 to 31 Jan 2013, and will be developed over the coming months. The Budget will be calculated on the basis of more detailed forecasts of income and costs. We will have a more accurate forecast of our income from the Wikimedia fundraiser, and will have identified other sources of income available to us (e.g. charitable trusts). We will also be well advanced in the process of setting up an office, and will have a clearer idea of exactly which staff posts we will need to fill and what our office costs will be. Further input from the community on how to develop our plans is very welcome [[Talk:2012 Activity Plan|on the Talk page]]. | |||
Wikimedia UK's main source of income is the annual Wikimedia fundraiser, in which fundraising banners are placed on Wikipedia and other sites. Our participation in this is governed by the [[2011 Fundraiser/Agreement|Wikimedia UK Fundraising Agreement with Wikimedia Foundation]]. | Wikimedia UK's main source of income is the annual Wikimedia fundraiser, in which fundraising banners are placed on Wikipedia and other sites. Our participation in this is governed by the [[2011 Fundraiser/Agreement|Wikimedia UK Fundraising Agreement with Wikimedia Foundation]]. | ||
In 2010 Wikimedia UK raised £567,296.81 via the fundraiser, and slightly over half of this amount (after accounting for fundraising costs) was passed to the Wikimedia Foundation. The Foundation reserves the right to review our activity plan if the total expenditure funded from the Wikimedia Fundraiser, less any international programme budget line, is more than £425,427.60 | In 2010 Wikimedia UK raised £567,296.81 via the fundraiser, and slightly over half of this amount (after accounting for fundraising costs) was passed to the Wikimedia Foundation.<ref> The Foundation reserves the right to review our activity plan if the total expenditure funded from the Wikimedia Fundraiser, less any international programme budget line, is more than £425,427.60, or 150% of the equivalent figure raised in Autumn 2010.</ref> | ||
=== Income === | === Income === | ||
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The grant from the UK covers the cost of the servers which keep Wikipedia and the other Wikimedia Foundation projects running. Wikimedia is a global movement and Wikimedia UK also contributes, via the Foundation, towards the growth of the Wikimedia movement in the Global South. | The grant from the UK covers the cost of the servers which keep Wikipedia and the other Wikimedia Foundation projects running. Wikimedia is a global movement and Wikimedia UK also contributes, via the Foundation, towards the growth of the Wikimedia movement in the Global South. | ||
; Toolserver: | ; Toolserver: £10,000 | ||
Supporting the | Supporting the Toolserver, run by Wikimedia Deutschland, which is widely used by the Wikimedia community to enable automated editing, statistics and other tools to keep Wikipedia running smoothly. | ||
===Staff=== | ===Staff=== | ||
''Please note that our staff structure is still under development. | ''Please note that our staff structure is still under development. The roles presented below are an outline, and may be filled by permanent staff or by consultants, agencies, or contract positions''. | ||
==== Chief Executive ==== | ==== Chief Executive ==== | ||
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;Salary, payroll costs: £62,000 | ;Salary, payroll costs: £62,000 | ||
We have recently appointed our first Chief Executive, Jon Davies. | We have recently appointed our first Chief Executive, Jon Davies. He has a vital role in ensuring that the chapter meets its strategic priorities and delivers the programme set out below. | ||
==== Office Manager ==== | ==== Office Manager ==== | ||
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;Salary/Fee: £30,000 | ;Salary/Fee: £30,000 | ||
Our intention is to run | Our intention is to run two conferences and numerous smaller workshop events in 2012; these are vital for setting the seeds of future collaborations and building a culture where we engage with our key partner organisations. | ||
==== Communications & Fundraising ==== | ==== Communications & Fundraising ==== | ||
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General outreach expenses; | General outreach expenses; | ||
;Train the Trainers Programme: £20,000 | ;Train the Trainers Programme: £20,000 | ||
We will, with professional help, set up a programme to train Wikimedia volunteers in how to train others. We expect this will be an important support to all the outreach activity we undertake, increasing the confidence and ability of Wikimedians to run training sessions and presentations. | |||
;Outreach merchandise & publications: £5,000 | ;Outreach merchandise & publications: £5,000 | ||
Covers everything from "Introduction to Wikipedia" booklets to pin badges and Wikipedia cakes. | |||
;Extended Reach programme: £10,000 | ;Extended Reach programme: £10,000 | ||
To support outreach projects in Scotland or Wales, or aimed at increasing womens' participation in the Wikimedia movement, or involving any minority ethnic or linguistic community in the UK, which might not otherwise be funded. | To support outreach projects in Scotland or Wales, or aimed at increasing womens' participation in the Wikimedia movement, or involving any minority ethnic or linguistic community in the UK, which might not otherwise be funded. | ||
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With international partners, we will develop technical tools (via the Toolserver or MediaWiki development) to support content donations by partner organisations and assess their impact. | With international partners, we will develop technical tools (via the Toolserver or MediaWiki development) to support content donations by partner organisations and assess their impact. | ||
;GLAM-Wiki Conference Autumn 2012: £15,000 | ;GLAM-Wiki Conference Autumn 2012: £15,000 | ||
We will hold another GLAM-Wiki Conference to follow the successful initiative in Autumn 2010, to showcase and promote collaboration between Wikimedians and the cultural sector. | We will hold another GLAM-Wiki Conference to follow the successful initiative in Autumn 2010, to showcase and promote collaboration between Wikimedians and the cultural sector. Attendance c.100 | ||
;Outreach Events: £15,000 | |||
We will hold at least 3 smaller GLAM-Wiki events during 2012. | |||
;Wikipedians in Residence: £30,000 | ;Wikipedians in Residence: £30,000 | ||
We will part-fund Wikipedian in Residence positions at partner institutions. | We will part-fund Wikipedian in Residence positions at partner institutions. | ||
;Digitization: £20,000 | ;Digitization: £20,000 | ||
We will support the digitization and release under an open licence of cultural content, particularly where this content will be used in Wikipedia and | We will support the digitization and release under an open licence of cultural content, particularly where this content will be used in Wikipedia and on Wikimedia Commons. | ||
;World Wars I and II project: £40,000 | ;World Wars I and II project: £40,000 | ||
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;University outreach events: £15,000 | ;University outreach events: £15,000 | ||
Includes Freshers Fair stalls, Campus Ambassador training events, and other activity with staff & students, including associated volunteer expenses | Includes Freshers Fair stalls, Campus Ambassador training events, and other activity with staff & students, including associated volunteer expenses | ||
;Wikipedians in Residence: £10,000 | ;Wikipedians in Residence: £10,000 | ||
We will part-fund Wikipedian in Residence positions at partner institutions. | We will part-fund Wikipedian in Residence positions at partner institutions. | ||
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==== Grants programme ==== | ==== Grants programme ==== | ||
;Project grants: | ;Project grants: £10,000 | ||
We will expand our existing [[Microgrants|Microgrants and Macrogrants]] programme and support members of the community to propose initiatives they want to take forward. (Note: in previous years, funding for this activity came from the Opportunity Fund.) | We will expand our existing [[Microgrants|Microgrants and Macrogrants]] programme and support members of the community to propose initiatives they want to take forward. (Note: in previous years, funding for this activity came from the Opportunity Fund.) | ||
;Travel grants: | ;Travel grants: £10,000 | ||
We will continue to provide financial support for individuals, from the UK and the rest of the world, to participate in Wikimedia events like Wikimania, Wikisym and GLAMcamp. | We will continue to provide financial support for individuals, from the UK and the rest of the world, to participate in Wikimedia events like Wikimania, Wikisym and GLAMcamp. | ||
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;Legal fees: £15,000 | ;Legal fees: £15,000 | ||
Budgeted as per last year to cover follow up from charity application, | Budgeted as per last year to cover follow up from charity application, and other legal risks. | ||
;Accountancy fees: £10,000 | ;Accountancy fees: £10,000 | ||
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=== Reserves === | === Reserves === | ||
[ | We are likely to underspend on our [[2011 Budget]], and the deficit in of £56,000 Activity Plan will be covered by our balance brought forward without prejudicing our reserve position. | ||
<references/> | <references/> | ||
Revision as of 08:14, 30 September 2011
|
This is in draft - please contribute below. It must be completed, adopted by the board and submitted to the Wikimedia Foundation by 23:59 on Friday 30 September |
This is our plan for 2012. It outlines the key projects that Wikimedia UK will undertake and their anticipated costs.
Our 2012 Budget will run from 1 Feb 2012 to 31 Jan 2013, and will be developed over the coming months. The Budget will be calculated on the basis of more detailed forecasts of income and costs. We will have a more accurate forecast of our income from the Wikimedia fundraiser, and will have identified other sources of income available to us (e.g. charitable trusts). We will also be well advanced in the process of setting up an office, and will have a clearer idea of exactly which staff posts we will need to fill and what our office costs will be. Further input from the community on how to develop our plans is very welcome on the Talk page.
Wikimedia UK's main source of income is the annual Wikimedia fundraiser, in which fundraising banners are placed on Wikipedia and other sites. Our participation in this is governed by the Wikimedia UK Fundraising Agreement with Wikimedia Foundation.
In 2010 Wikimedia UK raised £567,296.81 via the fundraiser, and slightly over half of this amount (after accounting for fundraising costs) was passed to the Wikimedia Foundation.[1]
Income
- One-off Donations received from 2011 Wikimedia fundraiser : £805,000
- Direct Debit donations total for year 2012: £83,000
- Gift Aid received during 2012: £110,000[2]
- Membership subscriptions: £3,000
- Subtotal - voluntary income
- £1,001,000
- Interest income
- £10,000
- Fundraising costs
- (£50,000)
- TOTAL
- £961,000
Income is projected to increase compared to the 2011 fundraiser due to;
- donors becoming increasingly familiar with Wikimedia projects as needing financial support
- better focused fundraising work as a result of testing by the Wikimedia Foundation and Wikimedia UK
Wikimedia UK now accepts Direct Debit donations and will solicit these via the annual fundraiser and through other methods. If we succeed in our application for charitable status, we will also be eligible for Gift Aid on donations.
Fundraising costs represent;
- Payment processing costs
- Costs of sending follow-up thank you mailings
International Programmes
- Grant to Wikimedia Foundation
- £500,000
The grant from the UK covers the cost of the servers which keep Wikipedia and the other Wikimedia Foundation projects running. Wikimedia is a global movement and Wikimedia UK also contributes, via the Foundation, towards the growth of the Wikimedia movement in the Global South.
- Toolserver
- £10,000
Supporting the Toolserver, run by Wikimedia Deutschland, which is widely used by the Wikimedia community to enable automated editing, statistics and other tools to keep Wikipedia running smoothly.
Staff
Please note that our staff structure is still under development. The roles presented below are an outline, and may be filled by permanent staff or by consultants, agencies, or contract positions.
Chief Executive
- Salary, payroll costs
- £62,000
We have recently appointed our first Chief Executive, Jon Davies. He has a vital role in ensuring that the chapter meets its strategic priorities and delivers the programme set out below.
Office Manager
- Salary, payroll costs
- £25,000
We currently employ a temporary Office Administrator but will seek to make a permanent appointment in the New Year. This role will deal with administration, correspondence, and the maintenance of our donor database.
Events Manager
- Salary/Fee
- £30,000
Our intention is to run two conferences and numerous smaller workshop events in 2012; these are vital for setting the seeds of future collaborations and building a culture where we engage with our key partner organisations.
Communications & Fundraising
- Salary/Fee
- £40,000
Wikipedia is an immensely high-profile project. As Wikimedia UK develops, we will need to communicate our existence, purpose and values with ever greater prominence. We will also need professional skills to increase the impact of our fundraising and to raise money from charitable trusts. These needs can be met by a mixture of full- and part-time posts and consultancy.
Developer
- Salary/Fee
- £20,000
Various needs including maintaining the WMUK websites and email systems (including the donation site and QRpedia), and developing MediaWiki to support the global projects and general wiki community. Expected to be contract work, rather than a single employee.
Outreach
General outreach expenses;
- Train the Trainers Programme
- £20,000
We will, with professional help, set up a programme to train Wikimedia volunteers in how to train others. We expect this will be an important support to all the outreach activity we undertake, increasing the confidence and ability of Wikimedians to run training sessions and presentations.
- Outreach merchandise & publications
- £5,000
Covers everything from "Introduction to Wikipedia" booklets to pin badges and Wikipedia cakes.
- Extended Reach programme
- £10,000
To support outreach projects in Scotland or Wales, or aimed at increasing womens' participation in the Wikimedia movement, or involving any minority ethnic or linguistic community in the UK, which might not otherwise be funded.
Cultural sector
- Technical development to support cultural outreach
- £80,000
With international partners, we will develop technical tools (via the Toolserver or MediaWiki development) to support content donations by partner organisations and assess their impact.
- GLAM-Wiki Conference Autumn 2012
- £15,000
We will hold another GLAM-Wiki Conference to follow the successful initiative in Autumn 2010, to showcase and promote collaboration between Wikimedians and the cultural sector. Attendance c.100
- Outreach Events
- £15,000
We will hold at least 3 smaller GLAM-Wiki events during 2012.
- Wikipedians in Residence
- £30,000
We will part-fund Wikipedian in Residence positions at partner institutions.
- Digitization
- £20,000
We will support the digitization and release under an open licence of cultural content, particularly where this content will be used in Wikipedia and on Wikimedia Commons.
- World Wars I and II project
- £40,000
University and Academic sector
- University outreach events
- £15,000
Includes Freshers Fair stalls, Campus Ambassador training events, and other activity with staff & students, including associated volunteer expenses
- Wikipedians in Residence
- £10,000
We will part-fund Wikipedian in Residence positions at partner institutions.
General activities
Grants programme
- Project grants
- £10,000
We will expand our existing Microgrants and Macrogrants programme and support members of the community to propose initiatives they want to take forward. (Note: in previous years, funding for this activity came from the Opportunity Fund.)
- Travel grants
- £10,000
We will continue to provide financial support for individuals, from the UK and the rest of the world, to participate in Wikimedia events like Wikimania, Wikisym and GLAMcamp.
WikiConference UK 2012
- WikiConference UK 2012
- £5,000
Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on WikiConference UK 2011.
Administrative Costs
[note these are all inclusive of VAT]
- Board costs
- £10,000
The WMUK board does most of its work by email and phone, however face to face meetings are vitally important to making sure that the right strategic decisions are made;, the board works together well etc. The costs here comprise travel, meals, space for the meetings and accommodation.
- Legal fees
- £15,000
Budgeted as per last year to cover follow up from charity application, and other legal risks.
- Accountancy fees
- £10,000
Accountancy fees cover annual accounts and audit, quarterly management accounts and additional consultancy work on financial systems and controls.
- Annual Report
- £5,000
- Office rent & equipment
- £20,000
Reserves
We are likely to underspend on our 2011 Budget, and the deficit in of £56,000 Activity Plan will be covered by our balance brought forward without prejudicing our reserve position.
- ↑ The Foundation reserves the right to review our activity plan if the total expenditure funded from the Wikimedia Fundraiser, less any international programme budget line, is more than £425,427.60, or 150% of the equivalent figure raised in Autumn 2010.
- ↑ Assumes that Gift Aid (25% of donation value) is claimable on 50% of all cash and direct debit donations received. Gift Aid must be reclaimed in arrears once a donor has completed a Gift Aid declaration.