Agenda 18Sep11

Agenda for Executive Board meeting on 18 September 2011, 10:30 in-person near Derby RB House

Planned attendees:

• Roger Bamkin (Chair)
• Mike Peel (Secretary; minutes)
• Andrew Turvey (Treasurer)
• + others?

Agenda:

• A. Finances: - AT
  • A1. Fundraising agreement, and payment processing - RB (see B1)
  • A2. Update on 2011 Budget expenditure, including adherence to 2011 Budget/Controls - AT
  • A3. Status of financial audit; preparations in advance of the next audit - AT
  • A4. Expenses - Can we find a better way, or should we stop moaning? Travel Agent? - AT
  • A4. AOB on finances
    • Financial authority for Chief Exec
• B. Constitution and infrastructure:
  • B1. Review of charity application status - SV, JB - EGM date - Oct 16th? - RB
  • B2. Review of hiring process status - Developer? Chief Exec first 100 days AT/RB
    • What are first priorities, Reporting lines, How do we handle WIP? How do we avoid death by email? RB
  • B3. Planning for future Board meetings (including meeting dates and topics)
  • B4. Review of outstanding Board actions, and load on individual Board members
  • B5. AOB on constitution and infrastructure
• C. Activities:
  • C1. Review of positive/negative features of recent events and activities
  • C2. Review of upcoming events and activities, and their readiness
  • C3. AOB on activities
• D. AOB
  • D1 Sorting out the expenses on the office wiki (how much can we sort out at this meeting, or can be sorted out by Richard in advance?)
  • D2 Chapter roles