Agenda 27Aug11

Agenda for Board meeting on 27-28 August 2011, to be held in person in Derby

Sat 27 August 10 a.m.

Meeting location: Derby Museum, The Strand - contact front desk 01332 641901

Minutes being taken at http://etherpad.wikimedia.org/waZVBgXbYn

Expected attendees:

• Roger Bamkin (Chair)
• Mike Peel (Minutes)
• Andrew Turvey
• Martin Poulter
• Fæ
• Steve Virgin (sent apologies will join by Skype)
• Ting Cheng (WMF; 11-3:30 (ish))
• Andy Mabutt; invited
• John Byrne; invited

Expected absence:

• Chris Keating

please note my apologies - I am away on holiday - please NB that I had arranged the holiday to avoid clashing with board meetings, then the date of the board meeting changed.

Agenda:

• A: Minutes and Reports

A1: RB - Apologies for absence

A2: MP - Approval of Minutes

A21 Minutes 25Jul11 and in-camera minutes

A22 In-camera minutes from 11Jun11

A3: RB - Review of executive meeting on 9 August 11, and approval of Minutes 9Aug11

• B: Discussions and decisions needed
  • B1: Where "Openness" sits in our values (per previous discussion)
  • B2: How the chapter works in the community, in particular
    • B21: things like geonotice, uploads etc.
    • B22: involvement in legal disputes - AT request
  • B3: Conflict of Interest MP, F (action)
  • B4: Good Governance - AT has document, Fae has views
  • B5: 2012 activity plan
  • B6: Batak font, and macrogrants in general (MP)

• A: Continued

A4: MP - Review email decisions

1. Decision to approved expense of £3k to run a 2-day GLAMcamp, potentially co-organised by the Open Street Map Foundation (to be approached) (25 July, after board meeting)
2. Decision to approve the Microgrants/2011 process revision (8 August)
3. Approval of File:Wikimedia UK accounts 31 January 2011.pdf, subject to fixing the list of directors appointed at the 2011 AGM (10 August)
4. Decision to provide 1-2 scholarships for Wikisym 2011 (17 August)

A5: Actions and reports

A51 Roger Bamkin (Chair)

A52 Mike Peel (Secretary)

A53 Andrew Turvey (Treasurer)

A54 Chris Keating (Director)

A55 Martin Poulter (Director)

A56 Fæ (Director)

A57 Steve Virgin (Director)

A6 Matters Arising

A7 Update on charity application (SV/Johnbod)

A8 Update on recruitment (AT)

• C: AOB
  • Agreeing dates for future meetings: see Meetings

Notes

• Free Car parking is available - email sent with details
• There is a beer festival here on Saturday evening - I have booked in 5 people for 7:30 (and my wife, Andrew's is invited)
• Fae has hotel, Martin is at my house, Mike is with Andrew
• During a natural break we should have some photos taken (MP will be bringing his camera)