Agenda 5Feb11/Secretary's Report

Activities to report

Phone calls

• 7 Jan: call from someone wanting to contact an organisation we have a Wikipedia article for.
• 10 Jan: call for Gemma; passed on.
• 10 Jan: Call from someone asking about a fact on Wikipedia; asked to contact infowikimedia.org
• 10 Jan: phone call from Childrens ITV asking about potentially featuring Wikipedia in a show. Followed up by email; trademark request passed to the Foundation.
• 12 Jan: media call asking for Steve; passed on.
• 12 Jan: interview with the Sunday Post
• 12 Jan: call from organisation offering credit card payments etc. - asked to email details through.
• 12 Jan: donor enquiry asking for what we do. Explained general terms; asked to email for details.
• 20 Jan: organiser wanting to invite Jimmy Wales to a VIP party; given JW's assistant's email address.
• 21 Jan: call from GLAM-WIKI caterers chasing invoice; explained that we had paid it recently and to expect it in the next few days.
• 21 Jan: Call from Channel 4 asking for a Jimmy Wales interview; given JW's assistant's email address.

Discussion items

• Payment of GLAM-WIKI catering invoice; CC-UK travel expenses; organiser fee and expenses

Preparation of documents

• Catch-up chapters report drafted; approved and sent out. See Newsletter/2010Catchup.
• Kick-start grant report drafted; approved and submitted. See Initiatives/Kick-start grant/Report.
• Revised newsletter drafted; approved and sent out. See Open Access/2011/January.

Misc

• AT and MP registered to attend the chapters conference.

Actions done

• MP to reduce the December 2010 newsletter to one for January 2011, creating a model to follow.
• AT and TD prepare a report for the WMF chapters grant, for email approval, and to approach the Foundation to extend the grant - transferred to MP
• MP to email internal-l with problem + current solution with the WMUK logo on the Paypal donation page not being on a secure server, and to implement an SSL certificate if that is the best way forward. Cancelled - too late now, can work on this in 8 months time or so if still necessary.

Outstanding actions

• MP to respond to Simple English Wikipedia research proposal asking for further information.
• MP to bring forward a concrete proposal on corporate membership

Tasks to do

• Incorporate actions from Minutes 4Jan11 into these reports
• GLAM-WIKI section for newsletter
• Chase Britain Loves Wikipedia judging...
• Set up OTRS on the wikimedia.org.uk site/server
• Upgrade CiviCRM
• Work through email backlog...
• Help with Accounts information