2011 Budget

Initial budget

• Budget values should be in units of a thousand of pounds - e.g. £500 would be 0.5.

Core

These elements should not depend on funding from the annual fundraiser or external organizations.

Available money
Category	Source	Amount (£/thousands)	Notes
Fundraising	2010 Fundraiser	TBC	Carried over from previous year
	Independent, ongoing through year	6?
Membership	Fees (£5 x ~100)	0.5
Reserves	Admin + Programme	5.0
Total		11.5+
Outgoing
Category	Project	Cost (£/thousands)	Notes
Programme spending	Annual Conference 2011	1.0
	Chapters Conference 2011 attendance	0.5
Administrative costs	Office Manager, 8 hours a week, 52 weeks, £10/hour	4.16
	in person board meeting(s?)	0.5
	Telephone, postage etc	0.2
Reserves	Emergency Admin Fund (for next year)	4.0
	Emergency Programme Fund (for next year)	1.0
	Sub-total	5.0
	Total	11.36

Non-core

These elements depend on the annual fundraiser or external organizations to make them possible.

Available money
Category	Source	Amount (£/thousands)	Notes
Fundraising	2011 Fundraiser	200	50% of this is earmarked for international projects
Sponsorship	For individual projects	TBC
Total		200+
Outgoing
Category	Project	Cost (£/thousands)	Notes
Programme spending	International projects (WMF)	100
	Chapters Conference 2011 (general support)	1.5?
	Wikimania 2011 Sponsorship	1.0?
	GLAM-WIKI follow-up conference	5.0?
	Toolserver	5.0
	Micro-grants	1.0
	Printing and distributing Bookshelf materials	1.0?
	Seed for membership merchandise	0.2?
	Events Organiser	30.0+?
	Travel to conferences and partnership meetings	1.0
	Opportunity Fund (for this year)	8.0	For new possibilities that arise throughout the year
	Sub-total	116.2+
Administrative costs	Annual Accounts	1.5
	Legal advice	3.0
	Office Manager upgrade to full time	20.0?
	Insurance	0.5
Sub-total	5.7+
Total		126.9+

Potential items

Office Manager

Three possibilities that need to be costed and decided upon:

• Continuation at current level of 8 hours per week? 8x52x£10 = £4,160
• Increasing to ~20 hours per week? 20x52x£10 = £10,400.
• Full time position? ~£20k salary, ~£10k+ overheads.

Events Organiser

• Full time position? ~£20k salary, ~£10k+ overheads, plus individual project budgets?

Printing and distributing Bookshelf materials

Materials from the WMF's Bookshelf Project are starting to become available - see http://outreach.wikimedia.org/wiki/Bookshelf . They would likely need some minor alterations so that they are in British English, after which we could print and distribute copies. Other works could also be created and distributed via the same method.

Could distribute to:

• Libraries
• Schools
• Universities
• Museums
• At events like GLAM-WIKI, annual conference, etc.

Costs would be:

• Printing
• Postage

Rough estimate might be £1k(?).

Other materials that could be printed and distributed:

• Video on Wikipedia leaflet

Seed for membership merchandise

• Seed money for printing T-shirts etc.
• Can also be used as prizes in competitions, rewards for helping out at events, etc.

Rough estimate might be £200(?), with the aim of becoming largely self-sustaining.

Chapters Conference 2011

We will need to fund the travel for 2 board members to attend this. Weekend of 25-26 March, in Berlin. Should cost ~£0.5K. Would also be good to provide sponsorship for other chapters, or general support for the conference (pending them meeting the requirements of our grant for the 2010 conference...). Perhaps budget £2k in total?

Wikimania 2011 Sponsorship

Scholarships for people to travel to Wikimania 2011 in Haifa, Israel? £1k?

Travel

Funding for board members and volunteers to travel to free content conferences and meetings with current and potential partners. Could also include accommodation and subsistance. £1k might be an underestimate (10 trips of £100 each), but might be a good starting point. This could do with knowing the amount spent in 2010 on this.

WIKI conference

Follow-up conference to GLAM-WIKI, either on the same topic (GLAM) or on a different one (e.g. education). Budget for GLAM-WIKI 2010 is ~£5k, hence budgeting roughly the same next year.