2015 Annual General Meeting/planning: Difference between revisions

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| {{done}}
| {{done}}
|-style="background-color:#FBEFF8"
|-style="background-color:#FBEFF8"
|  
| May
| Agenda
| Agenda
| Outline basic agenda
| Outline basic agenda
| Secretary & Chair
| Secretary & Chair
|
|
|-
| May
| Confirm tellers
| Decide on who will be tellers for AGM
| Board
|
|
|-style="background-color:#FBEFF8"
| May
| Audit Clearance Meeting
| Review results of 2014-15 audit with UHY
| Jon Warsop, Treasurer, CEO, Office Manager, internal financial accountant
|  
|  
|  
|  
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|  
|  
|-
|-
| May
| Confirm tellers
| Decide on who will be tellers for AGM
| Board
|
|
|-
| May
| Audit Clearance Meeting
| Review results of 2014-15 audit with UHY
| Jon Warsop, Treasurer, CEO, Office Manager, internal financial accountant
|
|
|-style="background-color:#FBEFF8"
| Early June
| Early June
| ARC meeting
| ARC meeting
| Endorse draft Annual Accounts as audited and  Annual Report as drafted, for Board approval and endorse draft Annual Review for Board agreement
| Endorse draft Annual Accounts as audited and  Annual Report as drafted, for Board approval and endorse draft Annual Review for Board agreement
| ARC
| Audit & Risk Committee
|  
|  
|  
|  
|-
|-style="background-color:#FBEFF8"
| 5 June
| 5 June
| AGM Agenda
| AGM Agenda
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|  
|  
|  
|-style="background-color:#FBEFF8"
|-
| 9 June
| 9 June
| Deadline for board papers
| Deadline for board papers
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| Office
| Office
|  
|  
|
|-
| 20 June
| Approve Annual Report and audited Accounts
|
| Board
|
|  
|  
|-style="background-color:#FBEFF8"
|-style="background-color:#FBEFF8"
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|  
|  
|-style="background-color:#FBEFF8"
|-style="background-color:#FBEFF8"
| ''19 June''
| ''Earliest day notice of Director nomination can be received''
|  
|  
| Agree agenda
|
|  
|  
|
| ''[[Articles of Association#17.3|AoA#17.3(b)]]''
|  
|  
|-
|-
|  
| 20 June
| Finalise 2014 minutes
| Finalise 2014 minutes
| Agree minutes to be put forward to AGM
| Agree minutes to be put forward to AGM
| Board
|  
|  
|
|  
|  
|-style="background-color:#FBEFF8"
|-style="background-color:#FBEFF8"
| 21 June
| 20 June
| Agree board resolutions going forward to AGM
| Agree agenda for AGM
|
| Board
|
|
|
|-
| 20 June
| Agree Annual Review
|
| Board
|  
|  
|  
|  
|-style="background-color:#FBEFF8"
| 20 June
| Approve Annual Report and audited Accounts
|
| Board
|
|  
|  
|-
|-
| ''19 June''
| 20 June
| ''Earliest day notice of Director nomination can be received''
| Agree board resolutions going forward to AGM
|  
|
| Board
|  
|  
| ''[[Articles of Association#17.3|AoA#17.3(b)]]''
|  
|  
|-style="background-color:#FBEFF8"
|-style="background-color:#FBEFF8"
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|  
|  
|-
|-
| End of June
| Annual Review ready
| Published online
| Head of External Relations
|
|
|-style="background-color:#FBEFF8"
| 3 July
| 3 July
| Deadline for Notice of Director nominations
| Deadline for Notice of Director nominations
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| AoA#17.3(b)
| AoA#17.3(b)
|  
|  
|-style="background-color:#FBEFF8"
|-
| 3 July
| 3 July
| Deadline for amendments to proposed resolutions
| Deadline for amendments to proposed resolutions
|  
|  
|  
|  
|
|
|-
| ''9 July''
| ''Latest day notice of Director nomination can be received''
|
|
| ''[[Articles of Association#17.3|AoA#17.3(b)]]''
|
|-
|
| Agree Annual Review
|
| Board
|  
|  
|  
|  
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|  
|  
|-style="background-color:#FBEFF8"
|-style="background-color:#FBEFF8"
| 10 July
| ''9 July''
| ''Notice of Directors election legally given''
| ''Latest day notice of Director nomination can be received''
|  
|  
|  
|  
| ''[[Articles of Association#17.4|AoA#17.4]], [[Election_Rules#Balloting|ER]]''
| ''AoA#17.3(b)''
|  
|  
|-
|-
| End of June
| 10 July
| Annual Review ready
| ''Notice of Directors election legally given''
| Published online
|  
|  
|  
|  
| ''[[Articles of Association#17.4|AoA#17.4]], [[Election_Rules#Balloting|ER]]''
|  
|  
|-style="background-color:#FBEFF8"
|-style="background-color:#FBEFF8"
|
| Annual Report ready
|
|
|
|
|-
| 20-21 July
| 20-21 July
| Delegate packs
| Delegate packs
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|  
|  
|  
|  
|-style="background-color:#FBEFF8"
|-
| 21 July
| 21 July
| Delegate packs
| Delegate packs
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|  
|  
|  
|  
|-
|-style="background-color:#FBEFF8"
| 23 July ??:??
| 23 July ??:??
| AGM proxies appointment
| AGM proxies appointment
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| [[Articles of Association#11.3|AoA#11.3]]
| [[Articles of Association#11.3|AoA#11.3]]
|  
|  
|-style="background-color:#FBEFF8"
|-
| 25 July ??:??
| 25 July ??:??
| AGM
| AGM
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|  
|  
|  
|  
|-
|-style="background-color:#FBEFF8"
| 25 July ??:?? + 30 mins
| 25 July ??:?? + 30 mins
| AGM quorum
| AGM quorum
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| [[Articles of Association#7|AoA#7]]
| [[Articles of Association#7|AoA#7]]
|  
|  
|-style="background-color:#FBEFF8"
|-
| ''31 October''
| ''31 October''
| ''Annual accounts filing with Companies House & circulation to members''
| ''Annual accounts filing with Companies House & circulation to members''
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| ''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424], [http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
| ''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424], [http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
|  
|  
|-
|-style="background-color:#FBEFF8"
| ''30 November''
| ''30 November''
| ''Annual return filing with Charity Commission''
| ''Annual return filing with Charity Commission''

Revision as of 14:41, 20 March 2015

A newspaper This page is still a draft. Feel free to edit it, and use the talk page to discuss ideas and changes.
Remember to add categories and tell people where the page is so others can find it and chip in.

AGM: Elections (Candidate statements · Candidate questions) — Resolutions
Miscellaneous: 2015 Annual Review · 2015 Annual Report · UK Wikimedian of the Year 2015 · Timeline

The 2015 Annual General Meeting will be held on Saturday 25 July at a time and location within London TBC.

Deadline & ToDo list

Items in italics are legal deadline/limit, and not the scheduled date.

Deadlines Item What By whom Notes Progress
Date Confirm date Board Less than 15 months from last AGM Done
Venue Confirm venue Board
March Minutes of 2014 AGM Type up and circulate for correction Secretary Done
May Agenda Outline basic agenda Secretary & Chair
May Confirm tellers Decide on who will be tellers for AGM Board
May Audit Clearance Meeting Review results of 2014-15 audit with UHY Jon Warsop, Treasurer, CEO, Office Manager, internal financial accountant
Start of June Annual Review Text written Head of External Relations
Start of June Annual Review Text to designer Head of External Relations
Early June ARC meeting Endorse draft Annual Accounts as audited and Annual Report as drafted, for Board approval and endorse draft Annual Review for Board agreement Audit & Risk Committee
5 June AGM Agenda Circulate drafts of AGM Notice, Agenda & Resolutions for Board comment Secretary
9 June Deadline for board papers Deadline for papers to the office for distribution to trustee for 20 June board meeting Office
11 June Registration Registration page set up Office
12 June Warning notice transmitted by email Include deadline for resolutions Tellers & Secretary
19 June Earliest day notice of Director nomination can be received AoA#17.3(b)
20 June Finalise 2014 minutes Agree minutes to be put forward to AGM Board
20 June Agree agenda for AGM Board
20 June Agree Annual Review Board
20 June Approve Annual Report and audited Accounts Board
20 June Agree board resolutions going forward to AGM Board
21 June Deadline for members to propose resolutions to AGM
24 June Formal notice of AGM transmitted by email
  • Circulate AGM Notice, Agenda, copies of the approved 2014-15 Annual Report & Accounts, and auditor's report to all company members, directors, and the auditors
  • Include remainder to update address
  • Include request for board candidates
 Tellers & Secretary AoA#26
26 June Formal notice of AGM legally given AoA#6.1, ER
End of June Annual Review ready Published online Head of External Relations
3 July Deadline for Notice of Director nominations AoA#17.3(b)
3 July Deadline for amendments to proposed resolutions
6-7 July Register of members
  • Print register of members
  • Print voting forms, agenda, resolutions etc.
  • Envelope stuffing
  • Tellers & Secretary
  • (Office)
8 July Notice of Directors election transmitted by post Include voting forms & resolutions
  • Tellers & Secretary
  • (Office)
 AoA#26
9 July Latest day notice of Director nomination can be received AoA#17.3(b)
10 July Notice of Directors election legally given AoA#17.4, ER
20-21 July Delegate packs
  • Print agenda, feedback sheet
  • Prepare delegate packs
 Office
21 July Delegate packs Print badges for attendees Office
23 July ??:?? AGM proxies appointment AoA#11.3
25 July ??:?? AGM
25 July ??:?? + 30 mins AGM quorum Greater of 10 or 10% in person or proxy. (~30) AoA#7
31 October Annual accounts filing with Companies House & circulation to members CA2006#424, CA2006#442
30 November Annual return filing with Charity Commission Include Annual Report & auditor's report CA2011#163
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