Agenda 7Jun14

Agenda for Board meeting on Saturday 7th June 2014 at 10 am.

Please add any required items or discuss them on the talk page.

Housekeeping (10:00)

Standing agenda items:

1. Apologies for absence
2. Approval of minutes of the previous meeting
3. Matters arising not on the agenda
4. Approval of agenda
5. Declarations of interest relevant to matters on the agenda

Office in camera session (10:10)

Standing agenda item:

1. Chief Executive confidential reports
2. Any other confidential matters
3. New members

Chief Executive reports (10:40)

Standing agenda items:

1. Financial
2. Risks register
3. CE quarterly report

• Discussion of CE reports, including Wikimania
• Review of Budget 2014/15 (see December 2013 resolution: "The Board will undertake a review of the budget in June 2013 following the approval of the 5-year strategy").

Board committee reports (12:00)

Standing agenda items:

1. Govcom report
2. ARC report

Board in camera session (12:30)

Standing agenda item:

1. Board in camera session

Trustee items (1:45)

Treasurer:

• Approval and sign-off for the statutory 2013-14 Annual Report & Audited Accounts

Chair & Secretary:

• Preparation for AGM, including discussion of any motions to be put before the members.

Other reports (2:30)

Standing agenda items:

• Note: any requests for a board decision should come via the CE and should be included in the CE's report.

1. Technology Committee
2. Education Committee
3. GLAM Committee
4. Wales Organiser
5. Grants Committee

Consent item (2:55)

Standing agenda item:

• These items are hoped to be uncontroversial matters where little debate is needed

1. To approve adoption of the draft Terms of use and Disclaimers.
2. To authorise the CE to seek tenders as soon as possible for the final governance review as recommended in the Hudson Governance Review report, to select a reviewer in consultation with Govcom, and to proceed.
3. To add the following new stipulations to the the charity's Conflict of Interest Policy (new requirements in italic):
   1. that any potential and actual conflicts that are declared by trustees must be recorded in the minutes of next board meeting
   2. that trustees must raise any potential conflicts at the earliest opportunity with the Chair or with the entire board.

Discussion items (3:00)

• Appointing observers to Board committees
• International Principles on the Application of Human Rights to Communications Surveillance. Discussion here.
• Business cards and 'official' clothing for volunteers. Discussion here.

Other (3:25)

Standing agenda items:

1. AOB
2. Date of next meeting

(The Chair is unable to make 27th Sept for the next board meeting. Could do either 4th or 11th Oct)