Events/Event Template: Difference between revisions
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{{In a nutshell|title=''insert event title | {{In a nutshell|title=''insert event title''| | ||
*'''Where?:''' ''insert location details here'' | *'''Where?:''' ''insert location details here'' | ||
*'''When?:''' ''date and time - from to'' | *'''When?:''' ''date and time - from to'' | ||
*'''Point of contact:''' ''who should attendees contact about the event- email and phone'' | *'''Point of contact:''' ''who should attendees contact about the event- email (and phone)'' | ||
*'''Twitter:''' @wikimediauk ('' or a hashtag | *'''Twitter:''' @wikimediauk (''or a hashtag'') | ||
*'''Cost:''' Free | *'''Cost:''' Free | ||
*'''How do I sign up?:''' ''create an Eventbrite page and provide link or if event for existing editors provide a sign up section below'' | *'''How do I sign up?:''' ''create an Eventbrite page and provide link or if event for existing editors provide a sign up section below'' | ||
*'''Photos from the event:''' ''if possible'' | *'''Photos from the event:''' ''insert post event if possible'' | ||
}} | }} | ||
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== Programme== | == Programme== | ||
'' | ''If it's an informal session you wouldn't list much, but for a more structured day it helps to give an indication. '' | ||
''For example - [[wmuk:Society_of_Biology_Wikipedia_workshop#Agenda]] or [[w:en:Wikipedia:WikiProject Women's History/The Royal Society 2013#Agenda]] '' | ''For example - [[wmuk:Society_of_Biology_Wikipedia_workshop#Agenda]] or [[w:en:Wikipedia:WikiProject Women's History/The Royal Society 2013#Agenda|here]] '' | ||
==Attendees== | ==Attendees== | ||
''Please capture details here - usernames PLUS gender breakdown and experience of editing Wikipedia - can be non individual, so e.g. 60% of the participants were women'' | ''Please capture details of attendees at the event here - usernames PLUS gender breakdown and experience of editing Wikipedia - can be non individual, so e.g. 60% of the participants were women'' | ||
==Trainers== | ==Trainers== | ||
'' | ''With an identified leading trainer - a person who is likely to deliver most of the presenting and organise the content of the training. As a rule 1 trainer per 7 participants. You can include any special instructions for the trainers - e.g. 'we only need 2 trainers for this event' or 'wifi and lunch for trainers will be provided' '' | ||
Below is the list of trainers that will be present on the day. | Below is the list of trainers that will be present on the day. | ||
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==Content created== | ==Content created== | ||
'' | ''Here you would list a target list of articles to be created/edited if such existed '''before''' the event. After/during the event list the articles actually edited.'' | ||
;Further outcomes | ;Further outcomes | ||
''These could be blogs, further content created post event'' | ''These could be blogs, further content created post event, further cooperation'' | ||
==Feedback== | ==Feedback== | ||
''Please have the feedback forms for attendees | ''Please have the feedback forms for attendees at the event. '' | ||
''This is a template to be used - [[:wmuk:File:Event feedback form template.pdf]]. Please pass the filled in forms to the office after the event. We would then collate the results and upload them on this page.'' | ''This is a template to be used - [[:wmuk:File:Event feedback form template.pdf]]. Please pass the filled in forms to the office after the event. We would then collate the results and upload them on this page.'' | ||
==What can I do after the event?== | |||
''Here you would list ways of people to find help / get involved further.'' | |||
==Further contact== | ==Further contact== | ||
Revision as of 11:46, 8 January 2014
EVENT TEMPLATE
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About the event
Promotional description of the event with any background info
Ideally this would include your goals for the event - what it is set to achieve
- How do I prepare?
- Sign up for the event
- Create a Wikipedia account - en:Special:UserLogin/signup
- Bring a laptop (wi-fi will be provided)
- Learn about editing if you like: w:en:Wikipedia:Tutorial, or Getting started on Wikipedia for more information
- Refreshments will be provided
Programme
If it's an informal session you wouldn't list much, but for a more structured day it helps to give an indication.
For example - wmuk:Society_of_Biology_Wikipedia_workshop#Agenda or here
Attendees
Please capture details of attendees at the event here - usernames PLUS gender breakdown and experience of editing Wikipedia - can be non individual, so e.g. 60% of the participants were women
Trainers
With an identified leading trainer - a person who is likely to deliver most of the presenting and organise the content of the training. As a rule 1 trainer per 7 participants. You can include any special instructions for the trainers - e.g. 'we only need 2 trainers for this event' or 'wifi and lunch for trainers will be provided'
Below is the list of trainers that will be present on the day.
Content created
Here you would list a target list of articles to be created/edited if such existed before the event. After/during the event list the articles actually edited.
- Further outcomes
These could be blogs, further content created post event, further cooperation
Feedback
Please have the feedback forms for attendees at the event.
This is a template to be used - wmuk:File:Event feedback form template.pdf. Please pass the filled in forms to the office after the event. We would then collate the results and upload them on this page.
What can I do after the event?
Here you would list ways of people to find help / get involved further.
Further contact
For further information about the programme, please contact please give a contact person from WMUK office at xxx and please give a contact for the external person who we are working with to run this event at xxx.
notes
Why evaluate?
For many years now, Wikipedians have not only worked on increasing and improving the amount of free content. We have also launched a wide variety of activities that intend to strengthen free knowledge by rising the public awareness of Wikipedia through exhibitions and presentations, by recruiting new editors as part of Wikipedia workshops, and by starting programs like “Wiki Loves Monuments”.
We have not, however, been very strong at measuring the impact or evaluating those activities - gathering basic metrics, or thinking about the impact we are making. This page explains it better than I would - we need to evaluate to:
- be able to choose activities that further our Charity's goals
- know whether we need to improve our activities
- specify our thinking when we are setting out to start a new activity
- be accountable! Our audiences are WMUK volunteers and staff, WMUK board, and of course the funders.
notes for the organiser
- Eventbrite is crucial for gathering email contacts and ideally would be set up for every training event. Ask a WMUK staff to set one up for you (we have a template here https://www.eventbrite.co.uk/edit?eid=7255717045)
- link the created event page to the Wikimedia UK event list - https://wikimedia.org.uk/wiki/Events
- Categorise if possible wmuk:Category:Events_by_type
- You are welcome to create the event page on Wikipedia if it makes coordination easier
- You can use template email messages included in the file here - https://docs.google.com/a/wikimedia.org.uk/document/d/1rE8_RcBF5c5fM3LZne-SpZJA6TG7MK5rzd4bIHGhQWY/edit - comms
other pages
https://outreach.wikimedia.org/wiki/Event_planning_process
https://meta.wikimedia.org/wiki/Programs:Evaluation_portal/Library
https://wiki.wikimedia.org.uk/wiki/Training
https://docs.google.com/a/wikimedia.org.uk/document/d/1GbTw0lnxb6tjsvlxccj1mSs2ZujuQxlzRrux40AOpD4/edit - organiser tips