IT Development/Progress meetings/Agenda 7 January 2014

Connection details

This will be a Telephone Conference (?) starting from 2pm.

Agenda

Where the item is being introduced or led by a particular person this is indicated in brackets. Actions are included as sub-items below. If an action is completed, then please add {{tick}} at the end of the line! Please highlight priority items for discussion in bold below.

1. Meeting logistics
   1. ACTION: KB to email tech@ after December board meeting to check availability of committee and developers. Done
   2. Nomination of chair and minute-taker (KB)
   3. Apologies and Introductions
2. Maintenance (KB)
   1. ACTION: TM/EE to expand the service portfolio page to indicate who is maintaining each service
   2. ACTION: KB to review notifications that EE sends to Tech@ and share most important ones on community mailing list/Water cooler as appropriate
   3. ACTION: KB/TM to work on install and complementary write-up of how to use Bugzilla pre-next Tech Committee meeting
   4. ACTION: KB to set up a projects request page, and corresponding email address to support confidential notifications.
   5. ACTION: KB to create a UKReg account for MP to log in and clear up domain name details. Done
   6. ACTION: EE to move the main WMUK wiki from wiki.wikimedia.org.uk to www.wikimedia.org.uk Done
   7. ACTION: EE to chase up redirecting uk.wikimedia.org to the new wiki location
   8. ACTION: KTC/HB to encourage the updating of interwikis on the Wikimedia projects so that the WMUK interwiki link points to the new wiki location.
   9. ACTION: RN to use the mailing list and watercooler to ask if people had experienced any negative impact following the implementation of https.
   10. ACTION: FTP service - buy Rackspace (£12/month for first 100GB) provisionally for 6 months as a trial
   11. ACTION: Voice recording - KB to move AM’s bug on bugzilla to the UK wiki and email tech com with link
3. QRpedia (KB)
   1. ACTION: KB to:
      • log the transfer of the QRpedia blog as an RT ticket
      • forward testing email to RB, TE and Andy Mabbett (AM) to look for bugs
      • work on assumption that the DNS can switch to a debugged WMUK installation on 4th March 2013
      • work with RB to identity key existing users
      • contact known existing users, and forward emails to wikimediauk-l and cultural partners mailing lists, to inform of change when date known, and before transfer
   2. ACTION: KB to create list on WMUK Wiki AND DT would mirror WMUK Wiki page onto Meta AND KC would modify page for translation.
   3. ACTION: KB to undertake following after DNS changeover:
      • chat to Stevie Benton (SB) about ideas for promoting engagement.
      • set up a page inviting discussion about new applications or contexts for us
   4. ACTION: RB to liaise with Saad Choudry/WMUK Board as appropriate and confirm any terms that need to be taken into consideration before KB to proceed with promoting wider engagement/generation of ideas.
   5. ACTION: To expedite technical development, it was decided to create a page on the WMUK wiki to collate and update what is known about current QRpedia users (KB)
   6. ACTION: KB to clarify the degree of separation of IP required with Saad Choudry - i.e is a separate registrar sufficient or would separate server hosting be necessary?
   7. ACTION: KB to log transfer or shared access of the QRpedia twitter account as a task following transfer.
   8. ACTION: KB to log transfer or shared access of the QRpedia blog as a task following transfer.
   9. ACTION: EE to ensure code shared in WMF code repository
   10. ACTION: EE to expand stub of project page on Meta: http://meta.wikimedia.org/wiki/QRpedia
   11. ACTION: KB to ask CEO and Saad Choudry for an update
   12. ACTION: RN to write to Jonathan to see how GLAM committee can use QRpedia, copy RB in.
   13. ACTION: KB to consult with TM and RB to see if transfer can wait until late December to minimise disruption of service. Keep Tech Com updated using tech@
4. CiviCRM (EE)
   1. ACTION: KB to turn turn off 'forward to a friend' function and to talk to KTC about suggested two-stage notification click process.
5. Usage of non-EU systems, particularly with regards PRISM (EE)
   1. ACTION: EE and TM to present a report at the next full Tech Com meeting
6. Mediawiki (EE/TM)
   1. ACTION: Calendar extension - KB to contact Asaf to explain (MP to forward email thread) and ask what required to assist
   2. ACTION: TM to enquire with the WMF ops team about their plans for OpenID/opening up SUL, and to feed back via the mailing list or at the next committee meeting.
7. OTRS (EE)
   1. ACTION: KB to update on this by email
8. Virtual Learning Environment (TM)
   1. ACTION: KB to arrange an urgent phonecall on VLE, SB/TM/KB to discuss costs and use
   2. ACTION: KB to update CM and ask for his suggestions
   3. ACTION: CM to use bugzilla for project management
9. Hackathons (KB)
   1. ACTION: KB to update on this by email
10. Virtual presence (KB)
    1. ACTION: KB to update on this by email
11. Europeana (KB)
12. Email use policy (KB)
    1. ACTION: KB to update on this by email
13. Planet (HB)
    1. ACTION: HB to post the suggestion of a WMUK Planet to the Community mailing list and to report feedback to the next Technology Committee meeting.
    2. ACTION: HB to log bug in bugzilla about setting up blog aggregator
    3. ACTION: HB to email Stevie Benton about content for blog aggregator
14. Toolserver
    1. ACTION: Committee members with concerns about disbursing the unspent funds differently to email around Tech@; KB to pick up on any consensus about alternate approaches.
15. Tech manager hire
    1. ACTION: KB and RN to draft job description and circulate drafting page to tech@
16. AOB
    1. Wiki user rights
       1. ACTION: KTC to raise issue about wiki user rights by email
17. Date of next meeting