2013 Activity Plan/WikiConference UK 2013

Description

Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. This event is led by the Conference Committee, with support from staff.

Amount

£5,200

Budget responsibility

Chief Executive

Budget details

This is a draft estimate.

Description	Amount	Notes
Venue hire	£905	Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
Catering	£535	Calculated for an estimated number of 50
Travel for speakers	£770
Travel for volunteer organisers (2)	£155.50
Accommodation	£1717
Gifts for speakers	£150	Based on last year
Gifts and materials for others	£250	Based on last year
Per diems	£750	For staffs & trustees
Saturday night buffet	£105
Sunday morning tour	£51
Sunday afternoon tour	£110
Total	£5,388.50
Travel for staff	£636	Calculated for 9 staffs, with 4 sharing a rented car.
Travel for trustees (6)	£580.75

Timetable for activities

8 June 2013 at Lincoln College Deans Sport and Leisure Centre.

Success Criteria

• Significant number of Wikimedia UK members and supporters attend.
• Good programme of discussions and presentations.
• Participants feel they have had a good day and are encouraged to continue volunteering.
• Comes in on budget.

Risks

• Low attendance.
• Arrangements on day inadequate.
• Over-budget.
• Lack of purpose and harmony amongst attendees.