Board meetings

Meetings and Events

Board meetings (archives) — General Meetings — Events (archives)

Agendas and reports for, and minutes and resolutions from, this year's board meetings are given below (see the archive for previous years). For 2011-12, meetings of the Board of Trustees are organised according to the following structure:

1. The full board and the Chief Exec meets approximately every six weeks, alternating in person meetings and conference calls. In-person meetings are over a weekend and conference calls are normally 3 hours on a Tuesday evening. Minutes of the meetings are written via Etherpad, and will be posted here after the meeting ends, although some confidential matters will be dealt with "in camera", and will be minuted on the office or board wikis.
2. An Executive Working Group, comprising the Chair, Secretary, Treasurer and Chief Exec is appointed with delegated authority for operational matters. All other board members may attend and speak. It meets approximately every six weeks, alternating between in person meetings and conference calls, normally 3 weeks offset from board meetings. Minutes will be posted here shortly after the meeting ends.
3. Between board meetings, decisions may also be made on-wiki (or in-camera on the office wiki), by email or using delegated authorities; these are recorded in the agenda and minutes of the next meeting.

2012-13

Board Meetings

An unofficial running action list is maintained at /2012-13 List of actions. This list is unofficial as it is not maintained by the Secretary.

№	Date	Status	Location	Topics	Agenda	Reports	Minutes
1	Sat 12 May 2012	Board	In Person - London	Inauguration	Agenda 12May12b	—	Minutes 12May12b Resolutions 12May12b
2	Sat-Sun 30 June - 1 July 2012	Board	In Person - London	Induction	Agenda 30Jun12	Reports 30Jun12	Minutes 30Jun12 In-camera minutes
3	Sat 14 July 2012 17.30	Board (informal)	In person - Washington D.C.	Three and Five year plan	—	—	Notes 14Jul12
4	Thu 26 July 2012 Thu 2 August 2012	Board	Call	—	Agenda 26Jul12	Reports 26Jul12	Minutes 26Jul12 In-camera minutes
5	Tue 21 August 2012	Board	Call	—	Agenda 21Aug12	—	Minutes 21Aug12 In-camera minutes
6	Sat-Sun 8-9 September 2012	Board	In Person - Coventry	2013 Activity Plan	Agenda 8Sep12	Reports 8Sep12	Minutes 8Sep12 In-camera minutes
6a	Wed 19 September 2012	Board	Call	Activity Plan; Co-opting a trustee	Agenda 19Sep12	—	Minutes 19Sep12
6b	Tues 25 September 2012	Board	Call	Response to the resignation of Roger Bamkin	Agenda 25Sep12	—	Minutes 25Sep12 In-camera minutes
7	9 October 2012	Board	Call	Independent review; records of votes	Agenda 9Oct12	—	Minutes 9Oct12 In-camera minutes
E1	17 October 2012	Exec	Call		Agenda 17Oct12	—	Minutes 17Oct12 In-camera minutes
8	Sat-Sun 17-18 November 2012 GCal	Board	In Person - London	Delegation of authority; Wikimania Bid	Agenda 17Nov12	Reports 17Nov12	Minutes 17Nov12 Office in-camera minutes Board in-camera minutes
E2	18 December 2012	Exec	Call		Agenda 18Dec12	—	Minutes 18Dec12 In-camera minutes
9	Tue 8 January 2013 GCal	Board	Call	—	Agenda 8Jan13	Reports 8Jan13	Minutes 8Jan13 In-camera minutes
E3	24 January 2013	Exec	Call		Agenda 24Jan13	—	Minutes 24Jan13 In-camera minutes
10	Sat-Sun 9-10 February 2013 GCal	Board	In Person - London	—	Agenda 9Feb13	Reports 9Feb13	Minutes 9Feb13 In-camera minutes In-camera minutes
11	Tue 26 March 2013 GCal	Board	Call	—	Agenda 26Mar13	—	Minutes 26Mar13 In-camera minutes
12	Sat 13 April 2013 GCal	Board	London/Call	—	Agenda 13Apr13	—	Minutes 13Apr13 In-camera minutes
AR1	Mon 29 April 2013	Audit and Risk Committee	In-person	—	Agreed by email, see minutes	—	Minutes 2013-04-29
G1	Tues 30 April	Governance Cttee	Call	—	Agenda 30Apr13	—	Minutes 30Apr13
13	Sat 11 May 2013	Board	In-person (London)	—	Agenda 11May13	Reports 11May13	Minutes 11May13 In-camera minutes
14	Sat 8 June 2013	Board	In-person (Lincoln)	—	Agenda 8Jun13a	—	Minutes 8Jun13a In-camera minutes

2013-14

Board meetings

These dates are subject to confirmation by the Board or the Executive Working Group as appropriate.

Date	Type	Location	Agenda	Reports	Minutes
Sat 8 June 2013	Board (post-AGM)	Lincoln	Agenda 8Jun13b	N/A	Minutes 8Jun13b
Sat 22 June 2013	Exec	London (TBC)	Agenda 22Jun13	N/A	Minutes 22Jun13
Sat-Sun 13-14 July 2013	Board	London (TBC)	Agenda 13Jul13	Reports 13Jul13	Minutes 13Jul13
Tue 30 July 2013	Exec	Remote (telephone)	Agenda 30Jul13	N/A	Minutes 30Jul13
Tue 20 August 2013	Board	Remote (telephone)	Agenda 20Aug13	N/A	Minutes 20Aug13
Sat 7 September 2013	Exec	London (TBC)	Agenda 7Sep13	N/A	Minutes 7Sep13
Sat-Sun 21-22 September 2013	Board	London (TBC)	Agenda 21Sep13	Reports 21Sep13	Minutes 21Sep13
Tue 15 October 2013	Exec	Remote (telephone)	Agenda 15Oct13	N/A	Minutes 15Oct13
Tue 5 November 2013	Board	Remote (telephone)	Agenda 5Nov13	N/A	Minutes 5Nov13
Sat 23 November 2013	Exec	London (TBC)	Agenda 23Nov13	N/A	Minutes 23Nov13
Sat-Sun 7-8 December 2013	Board	London (TBC)	Agenda 7Dec13	Reports 7Dec13	Minutes 7Dec13
Tue 31 December 2013	Exec	Remote (telephone)	Agenda 31Dec13	N/A	Minutes 31Dec13
Tue 21 January 2014	Board	Remote (telephone)	Agenda 21Jan14	N/A	Minutes 21Jan14
Sat 15 February 2014	Exec	London (TBC)	Agenda 15Feb14	N/A	Minutes 15Feb14
Sat-Sun 1-2 March 2014	Board	London (TBC)	Agenda 1Mar14	Reports 1Mar14	Minutes 1Mar14
Tue 18 March 2014	Exec	Remote (telephone)	Agenda 18Mar14	N/A	Minutes 18Mar14
Tue 8 April 2014	Board	Remote (telephone)	Agenda 8Apr14	N/A	Minutes 8Apr14
Sat 3 May 2014	Exec	London (TBC)	Agenda 3May14	N/A	Minutes 3May14
Sat-Sun 24-25 May 2014	Board	London (TBC)	Agenda 24May14	Reports 24May14	Minutes 24May14
Tue 17 Jun 2014	Exec	Remote (telephone)	Agenda 17Jun14	N/A	Minutes 17Jun14
Sat 12 July 2014	Board (pre-AGM)	London (TBC)	Agenda 12Jul14	N/A	Minutes 12Jul14