2013 Activity Plan/WikiConference UK 2013: Difference between revisions

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(update)
(update estimate)
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;Budget details
;Budget details
This is a draft estimate. Staff and board travel&accommodation will be covered from a separate budget (confirmed with JD on 18/2/13)
This is a draft estimate.
 


:{| class="wikitable"
:{| class="wikitable"
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! Description !! Amount !! Notes
! Description !! Amount !! Notes
|-
|-
| Venue hire || £855 || Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday.  (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
| Venue hire || £905 || Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday.  (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
|-
| Catering || £642 || Calculated for an estimated number of 60
|-
| Travel for staff || £727 || Calculated for 9 staffs, with 4 sharing a rented car.
|-
|-
| Travel for trustees (6) || £580.75 ||  
| Catering || £535 || Calculated for an estimated number of 60
|-
|-
| Travel for speakers (assumed 2) || £200 ||  
| Travel for speakers || £770 ||  
|-
|-
| Travel for volunteer organisers (2) || £155.50 ||  
| Travel for volunteer organisers (2) || £155.50 ||  
|-
|-
| Accommodation || £1664 ||  
| Accommodation || £1717 ||  
|-
|-
| Gifts for speakers || £150 || Based on last year
| Gifts for speakers || £150 || Based on last year
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| Gifts and materials for others || £250 || Based on last year
| Gifts and materials for others || £250 || Based on last year
|-
|-
| Per diems || £630 || For staffs & trustees
| Per diems || £750 || For staffs & trustees
|-
|-
| Morning tour || £51 ||  
| Saturday night buffet || £105 ||  
|-
|-
| Afternoon tour || £110 ||  
| Sunday morning tour || £51 ||
|-
| Sunday afternoon tour || £110 ||
|-
| '''Total''' || '''£5,388.50''' ||
|-
|-
| Travel for staff || £636 || Calculated for 9 staffs, with 4 sharing a rented car.
|-
| Travel for trustees (6) || £580.75 ||  
|-
|-
| '''Total''' || '''£6,025.25''' ||
|}
|}
The Sunday 9th event may be more GLAM oriented and could be funded from a different budget stream.


;Timetable for activities
;Timetable for activities

Revision as of 21:18, 3 June 2013

Description

Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. This event is led by the Conference Committee, with support from staff.

Amount

£5,200

Budget responsibility

Chief Executive

Budget details

This is a draft estimate.

Description Amount Notes
Venue hire £905 Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
Catering £535 Calculated for an estimated number of 60
Travel for speakers £770
Travel for volunteer organisers (2) £155.50
Accommodation £1717
Gifts for speakers £150 Based on last year
Gifts and materials for others £250 Based on last year
Per diems £750 For staffs & trustees
Saturday night buffet £105
Sunday morning tour £51
Sunday afternoon tour £110
Total £5,388.50
Travel for staff £636 Calculated for 9 staffs, with 4 sharing a rented car.
Travel for trustees (6) £580.75
Timetable for activities

8 June 2013 at Lincoln College Deans Sport and Leisure Centre.

Success Criteria
  • Significant number of Wikimedia UK members and supporters attend.
  • Good programme of discussions and presentations.
  • Participants feel they have had a good day and are encouraged to continue volunteering.
  • Comes in on budget.
Risks
  • Low attendance.
  • Arrangements on day inadequate.
  • Over-budget.
  • Lack of purpose and harmony amongst attendees.
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