IT Development/Progress meetings/Minutes 26 March 2013

Updates on Actions from previous meetings

Item No	Action	Assigned to	Update
1. 210113 - Item 2 - Progress Update	KB to remind Staff and Trustees need to report slow page loading for EE/TD to address bugs.	KB	Done
2. 210113 - Item 2 - Progress Update	KB to ensure in future a cost/benefit review of server arrangements undertaken and presented to Tech Committee for consideration following discussion of options.	KB	There was discussion about the best timing of such a review, noting that in the course of the current financial year it was anticipated that WMUK's server would take on hosting its own wiki and QRpedia traffic, changing the demand and possible arrangements. However, a review should be undertaken as soon as practicable and useful, as part of best practice. ACTION: KB to add to agenda of Technical Committee meeting in December 2013, prior to the start of a new financial year in Feb 2014.
3. 210113 - Item 3.1 - Issue Tracking	KB to work with TM to set up a parallel bugzilla install with a project management extension, and test by end of Feb.	KB/TM	Done ACTION: TM to update KB by 05-04-13 as to when Task Juggler extension can be implemented. KB to test implementation and look at access control around all staff being able to access TaskJuggler as readers, and anyone being able to log bugs via bugzilla. Longer term goals to have write up on Wiki and promote availability to Wikimedia community.
4. 210113 - Item 3.3 - Backups	KB to research costs of fireproof safe to inform a decision about on and off site back ups	KB	Doing... KB reported that RS was looking into this - there would be a safe but it will not be purchased until the office move had taken place, in order to establish any limitations on space/access. The presumption of access to a secure and fireproof safe could be included in planning backup routines.
5. 210113 Item 3.3 - Backups	Tech committee to consider having more than back up locations as part of consideration of security strategy.	KB/Tech Comm	Done This had been added to the April agenda
6. 210113 Item 3.3 - Backups	KB to get details of of current set-up and ask about how this might block server access - can they ftp onto our network? Follow up on advisement with TM.	KB/TM	Done ACTION: TM to progress with recommendations for a backup routine ACTION: KB/TM to arrange a date for TM to visit Development House to set up fixed IP addressed and physical back up arrangements ACTION: TM/KB to work out draft request to Ethical IT to have public IP allocation ACTION: KB to ensure external hard drive returned from MP for this purpose (see Action 12)
7. 210113 Item 3.4.1 - Security Audit	KB to work on some straightforward guidance for trustees as a simple overview/checklist MP to review - perhaps in collaboration with the community or Tech Committee (can certainly draft on-wiki)	KB	Doing... ACTION: KB to contact User:Deskana for input, parallel to ongoing policy work around a formal complaints process. Aim to have final draft fixed for end of April.
8. 210113 Item 3.4.1 - Security Audit	Review registration of data protection details in light of changed staffing and systems. KB to factor this in to ongoing security review work with TM.	KB/TM	Doing... Registration has been renewed.
9. 210113 Item 3.4.2 - Civi CRM	KB log feature requests and bug requests in RT to mirror a global development page on wiki (rework the exisiting 'shopping list' page)	KB	Not done Discussed under Item 3.5. below.
10. 210113 Item 3.5 - Hosting UK Wiki on our server	Move the larger question onto agenda of tech committee and look into getting more information about the implications.	KB/Tech Comm	Done Planned process - Tech Committee to discuss ideas for dealing with this in April, and a proposal based on these discussions to be presented in June for recommendation to the Board. ACTION: KB to contact Rich Farnborough to request input ACTION: TM to chase up response to email sent to James Farrar in time for Tech Committee meeting.
11. 280213 Item 2.4 - Updates on Actions	Update name of the organisational owner on UK Reg	KB	Done ACTION: KB remove any reference to Wiki Ltd UK as outdated.
12. 280213 Item 2.4 - Updates on Actions	MP to shut down elements on the server and take a final backup	MP	Not done KB needs to send external drive for back up (see action 15)
13. 280213 Item 2.4 - Updates on Actions	MP to log an rt ticket re problem with GLAMwiki. org.	MP	Done
14. 280213 Item 2.6 - Updates on Actions	Log 'backup manager process for Rackspace' as a job on rt. TM and propose solutions for March meeting.	KB/TM	Doing... - Discussed in full under Item 3.3 below.
15. 280213 Item 2.6 - Updates on Actions	purchase a physical hard drive and arrange for this to be posted to MP to undertake backup and shut down.	KB/MP	Not done Purchase of hard requested. :{{action} KB to action asap (chase request with Richard Symonds)
16. 280213 Item 2.8 - Updates on Actions	Add 'Backup routine' to agenda for April meeting of Technical Committee and work on recommendations with TM/EE	KB/TM/EE	Done
17. 280213 Item 2.13 - Updates on Actions	Catch up in Mid march to discuss implementation times of Civi CRM	KB/EE	Not done Discussed under Item 3.5. below.
18. 280213 Item 2.13 - Updates on Actions	Put EE in touch with Civi developer community.	KB	Doing... KB attending a Civi CRM London meetup on 27-03-13 ACTION: KB to pass on email addresses to EE