Reports 9Feb13: Difference between revisions
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= Trustees = | = Trustees = | ||
== All trustees == | == All trustees == | ||
# (17 Nov) All Directors to check if their details are current on the {{office|Register_of_Directors|Register of Directors}}. | |||
# (17 Nov) Board to clarify what reports are required for each meeting. | |||
# (17 Nov) All Trustees and JD: If there is substantial, or substantive correspondence where there is any significant impact for the chapter, the board should be notified. | |||
# (17 Nov) Board to review the COI policy in the light of the recommendations of the governance review, due February 2013. | |||
# (17 Nov) With SC leading, all to work on the general charter for committee with delegated powers from the Board of Trustees. | |||
# (8 Jan) All to look at unapproved board meeting minutes and make comments as necessary. | |||
== Chris Keating (Chair) == | == Chris Keating (Chair) == | ||
=== | === Report === | ||
# (Add items here) | |||
=== Outstanding actions === | === Outstanding actions === | ||
# (Outstanding actions to come) | |||
== Michael Peel (Secretary) == | == Michael Peel (Secretary) == | ||
=== | === Report === | ||
# Have dealt with far too many emails. My current backlog is <n> emails. | |||
# Microgrant updates: please see [[Reports/2012/November#Microgrants]], [[Reports/2012/December#Microgrants]] and [[Reports/2013/January#Microgrants]] (to date) | |||
=== Outstanding actions === | === Outstanding actions === | ||
# (9 Oct) MP to assemble a list of public and in-camera minutes which are ready for approval or have previously been approved, and set up a voting page on the office wiki to approve them and decide whether they should be made public or not. New in-camera minutes will be posted to the board wiki for now, and moved onto the office or public wikis as the board decides. Office to assist MP wherever possible. | # (9 Oct) MP to assemble a list of public and in-camera minutes which are ready for approval or have previously been approved, and set up a voting page on the office wiki to approve them and decide whether they should be made public or not. New in-camera minutes will be posted to the board wiki for now, and moved onto the office or public wikis as the board decides. Office to assist MP wherever possible. | ||
#: {{doing}} | #: {{doing}} see [[Reports 9Feb13/Minutes review]] | ||
# (17 Nov) MP to assemble a list of unapproved minutes to be approved at the next board meeting. | |||
#: {{doing}} see [[Reports 9Feb13/Minutes review]] | |||
== John Byrne (Treasurer) == | == John Byrne (Treasurer) == | ||
=== | === Report === | ||
# (Add items here) | |||
=== Outstanding actions === | === Outstanding actions === | ||
# (17 Nov) The working party of JB, DT and SC to provide recommendations to the Board as to how to proceed with Wikimedians in Residence. | |||
# (17 Nov) JB to check the Financial Report and circulate it to the Board for information. | |||
# (17 Nov) JB/RS to release the Management Accounts publicly. | |||
# (17 Nov) JB to recommend a change to the board regarding the 'office expenses' line in 4 of the finance policy | |||
# (17 Nov) JB to recommend a figure for payment limits to the board. | |||
# (17 Nov) JB to place the revised finance policy on the main wiki for comments prior to approval. | |||
# (17 Nov) JB to put forward a proposal on train the trainers potential income issue. | |||
== Fae == | == Fae == | ||
=== | === Report === | ||
# (Add items here) | |||
=== Outstanding actions === | === Outstanding actions === | ||
# (17 Nov) Fae to put forward supplementary rules for voting by the board of trustees and for committees to supplement the basics set out in the Articles of Association. (Post-meeting note: draft started at [[User:Fæ/Draft supplementary rules for voting]].) | |||
== Doug Taylor == | == Doug Taylor == | ||
=== | === Report === | ||
# (Add items here) | |||
=== Outstanding actions === | === Outstanding actions === | ||
# (17 Nov) The working party of JB, DT and SC to provide recommendations to the Board as to how to proceed with Wikimedians in Residence. | |||
# (8 Jan) DT to find an independent volunteer to perform a short review of the TtT issues in time for Midas to be contracted for the event. | |||
# (8 Jan) SC and DT to continue discussions about QRpedia with RB | |||
== Saad Choudri == | == Saad Choudri == | ||
=== | === Report === | ||
# (Add items here) | |||
=== Outstanding actions === | === Outstanding actions === | ||
# (17 Nov) SC to include his declarations in the [[Declarations of Interest]] before the next meeting. | |||
# (17 Nov) The working party of JB, DT and SC to provide recommendations to the Board as to how to proceed with Wikimedians in Residence. | |||
# (17 Nov) SC to take a look at the {{office|Decisions/2012_DOI_review|Trustee DOI Review}} and soften it where needed. | |||
# (8 Jan) SC and DT to continue discussions about QRpedia with RB | |||
= Staff = | = Staff = | ||
The Chief Exec is responsible for the reports under this section. | The Chief Exec is responsible for the reports under this section. | ||
== | == Reports == | ||
# CE report? | |||
# Admin report? | |||
# Comms report? | |||
# Events report? | |||
# Fundraising report? | |||
== Outstanding actions == | == Outstanding actions == | ||
# (17 Nov) RS to confirm the status of payment of JB's membership dues, and to update his membership record as appropriate. | |||
# (17 Nov) KB to review whether vetting of members is needed, assess how other organisations do this, and provide a recommendation to the Board. | |||
# (17 Nov) JD to send the draft MGS agreement, and any similar agreements, to the Executive working group. | |||
# (17 Nov) DC to put together a recommendation of the top four WiR positions from her perspective. | |||
# (17 Nov) JD to bring a proposal for alterations to the budget allocations to the board. | |||
# (17 Nov) RS to explain why there was a large spend on Office Stationery in August 2012. | |||
# (17 Nov) JB/RS to release the Management Accounts publicly. | |||
# (17 Nov) JD to report back in three weeks with a revised 2013 plan with as much detail as he thinks is necessary, which the board will then add to. JD/RS should include breakdowns of the biggest budgets (e.g. how much does a board meeting cost) | |||
# (17 Nov) JD to develop clear guidance and processes about what these proposals [Volunteer DOI] mean in practice, broadly in line with 1 and 1.1, so that volunteers know what to expect and feel supported in dealing with this kind of situation. The board accepted that this may take some time, but that it is necessary. JD to further develop the proposals [Volunteer DOI] into policy and practice with community input. | |||
# (17 Nov) RS to implement the system of having a wiki page saying how much money is left in each budget and what is going to be coming out according to current plans in terms of projects and corresponding amounts. | |||
= Committees = | = Committees = | ||
== Conference == | == Conference == | ||
# ... | |||
== Education == | == Education == | ||
# ... | |||
== GLAM == | == GLAM == | ||
# ... | |||
== Technology == | == Technology == | ||
# See [[IT Development]] and subpages. | |||
== Grants == | == Grants == | ||
# ... | |||
[[Category:Board meetings 2012-13|20130109]] | [[Category:Board meetings 2012-13|20130109]] | ||
[[Category:Meeting reports]] | [[Category:Meeting reports]] | ||
Revision as of 22:08, 13 January 2013
Below are the Board, Staff and Committee action statuses and reports to the Board Meeting on 9-10 February 2013; see Agenda 9Feb13.
Reports placed on this page will be provided to the WMUK trustees in advance of the meeting both/either digitally (via links to this page) and/or by paper (when requested by a trustee). The opportunity for other trusteesto ask questions about these reports will be provided during the meeting. Anything that needs to be discussed, or needs a decision or resolution, should be included in the main agenda rather than being included on this page.
Please do not alter the 'outstanding actions' section except to update the current status of those. If you add or record any actions upon yourself that have not been raised in past meetings, then please add them under 'other actions'.
Please also see the in-camera actions.
Templates for actions: {{done}} 
Done, {{cf}} 
Carried forward, {{canc}} 
Cancelled.
Please ask questions on the talk page.
Trustees
All trustees
- (17 Nov) All Directors to check if their details are current on the Register of Directors.
- (17 Nov) Board to clarify what reports are required for each meeting.
- (17 Nov) All Trustees and JD: If there is substantial, or substantive correspondence where there is any significant impact for the chapter, the board should be notified.
- (17 Nov) Board to review the COI policy in the light of the recommendations of the governance review, due February 2013.
- (17 Nov) With SC leading, all to work on the general charter for committee with delegated powers from the Board of Trustees.
- (8 Jan) All to look at unapproved board meeting minutes and make comments as necessary.
Chris Keating (Chair)
Report
- (Add items here)
Outstanding actions
- (Outstanding actions to come)
Michael Peel (Secretary)
Report
- Have dealt with far too many emails. My current backlog is <n> emails.
- Microgrant updates: please see Reports/2012/November#Microgrants, Reports/2012/December#Microgrants and Reports/2013/January#Microgrants (to date)
Outstanding actions
- (9 Oct) MP to assemble a list of public and in-camera minutes which are ready for approval or have previously been approved, and set up a voting page on the office wiki to approve them and decide whether they should be made public or not. New in-camera minutes will be posted to the board wiki for now, and moved onto the office or public wikis as the board decides. Office to assist MP wherever possible.
Doing... see Reports 9Feb13/Minutes review
- (17 Nov) MP to assemble a list of unapproved minutes to be approved at the next board meeting.
- Doing... see Reports 9Feb13/Minutes review
John Byrne (Treasurer)
Report
- (Add items here)
Outstanding actions
- (17 Nov) The working party of JB, DT and SC to provide recommendations to the Board as to how to proceed with Wikimedians in Residence.
- (17 Nov) JB to check the Financial Report and circulate it to the Board for information.
- (17 Nov) JB/RS to release the Management Accounts publicly.
- (17 Nov) JB to recommend a change to the board regarding the 'office expenses' line in 4 of the finance policy
- (17 Nov) JB to recommend a figure for payment limits to the board.
- (17 Nov) JB to place the revised finance policy on the main wiki for comments prior to approval.
- (17 Nov) JB to put forward a proposal on train the trainers potential income issue.
Fae
Report
- (Add items here)
Outstanding actions
- (17 Nov) Fae to put forward supplementary rules for voting by the board of trustees and for committees to supplement the basics set out in the Articles of Association. (Post-meeting note: draft started at User:Fæ/Draft supplementary rules for voting.)
Doug Taylor
Report
- (Add items here)
Outstanding actions
- (17 Nov) The working party of JB, DT and SC to provide recommendations to the Board as to how to proceed with Wikimedians in Residence.
- (8 Jan) DT to find an independent volunteer to perform a short review of the TtT issues in time for Midas to be contracted for the event.
- (8 Jan) SC and DT to continue discussions about QRpedia with RB
Saad Choudri
Report
- (Add items here)
Outstanding actions
- (17 Nov) SC to include his declarations in the Declarations of Interest before the next meeting.
- (17 Nov) The working party of JB, DT and SC to provide recommendations to the Board as to how to proceed with Wikimedians in Residence.
- (17 Nov) SC to take a look at the Trustee DOI Review and soften it where needed.
- (8 Jan) SC and DT to continue discussions about QRpedia with RB
Staff
The Chief Exec is responsible for the reports under this section.
Reports
- CE report?
- Admin report?
- Comms report?
- Events report?
- Fundraising report?
Outstanding actions
- (17 Nov) RS to confirm the status of payment of JB's membership dues, and to update his membership record as appropriate.
- (17 Nov) KB to review whether vetting of members is needed, assess how other organisations do this, and provide a recommendation to the Board.
- (17 Nov) JD to send the draft MGS agreement, and any similar agreements, to the Executive working group.
- (17 Nov) DC to put together a recommendation of the top four WiR positions from her perspective.
- (17 Nov) JD to bring a proposal for alterations to the budget allocations to the board.
- (17 Nov) RS to explain why there was a large spend on Office Stationery in August 2012.
- (17 Nov) JB/RS to release the Management Accounts publicly.
- (17 Nov) JD to report back in three weeks with a revised 2013 plan with as much detail as he thinks is necessary, which the board will then add to. JD/RS should include breakdowns of the biggest budgets (e.g. how much does a board meeting cost)
- (17 Nov) JD to develop clear guidance and processes about what these proposals [Volunteer DOI] mean in practice, broadly in line with 1 and 1.1, so that volunteers know what to expect and feel supported in dealing with this kind of situation. The board accepted that this may take some time, but that it is necessary. JD to further develop the proposals [Volunteer DOI] into policy and practice with community input.
- (17 Nov) RS to implement the system of having a wiki page saying how much money is left in each budget and what is going to be coming out according to current plans in terms of projects and corresponding amounts.
Committees
Conference
- ...
Education
- ...
GLAM
- ...
Technology
- See IT Development and subpages.
Grants
- ...