Reports 8Jan13/Minutes review: Difference between revisions
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| R2 || [[Agenda 17Nov12]] || [[Minutes 17Nov12]] || {{office|Minutes_17Nov12|Office}}<br />{{board|Minutes_17Nov12|Board}} || {{cross}} || In-camera actions, membership approvals, FDC recommendation || {{doing}}. Approve minutes. Release in-camera actions. FDC discussion, Board items TBD. Keep membership in-camera. | | R2 || [[Agenda 17Nov12]] || [[Minutes 17Nov12]] || {{office|Minutes_17Nov12|Office}}<br />{{board|Minutes_17Nov12|Board}} || {{cross}} || In-camera actions, membership approvals, FDC recommendation || {{doing}}. Approve minutes. Release in-camera actions. FDC discussion, Board items TBD. Keep membership in-camera. | ||
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| R3 || [[Agenda 17Oct12]] (Exec) || [[Minutes 17Oct2012]] (holding page) || {{office|Minutes_17Oct2012|Office}} || || || {{doing}} Approve minutes, and release them | | R3 || [[Agenda 17Oct12]] (Exec) || [[Minutes 17Oct2012]] (holding page) || {{office|Minutes_17Oct2012|Office}} || {{cross}} || || {{doing}} Approve minutes, and release them | ||
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| R4 || [[Agenda 9Oct12]] || [[Minutes 9Oct12]] || {{board|Minutes_9Oct12|Board}} || || || {{doing}} | | R4 || [[Agenda 9Oct12]] || [[Minutes 9Oct12]] || {{board|Minutes_9Oct12|Board}} || {{cross}} || || {{doing}} | ||
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| R5 || [[Agenda 25Sep12]] || [[Minutes 25Sep12]] (empty page) || {{office|Minutes_25Sep12|Office}} || || || Some sections could be released, TBC. | | R5 || [[Agenda 25Sep12]] || [[Minutes 25Sep12]] (empty page) || {{office|Minutes_25Sep12|Office}} || {{cross}} || || Some sections could be released, TBC. | ||
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| R6 || [[Agenda 19Sep12]] || [[Minutes 19Sep12]] || || | | R6 || [[Agenda 19Sep12]] || [[Minutes 19Sep12]] || || {{cross}} || || | ||
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| R7 || [[Agenda 8Sep12]] || [[Minutes 8Sep12]] || {{office|Minutes_8Sep12|Office}} || || || | | R7 || [[Agenda 8Sep12]] || [[Minutes 8Sep12]] || {{office|Minutes_8Sep12|Office}} || {{cross}} || || | ||
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| R8 || [[Agenda 21Aug12]] || [[Minutes 21Aug12]] || {{office|Minutes_21Aug12|Office}} || || || | | R8 || [[Agenda 21Aug12]] || [[Minutes 21Aug12]] || {{office|Minutes_21Aug12|Office}} || {{cross}} || || | ||
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| R9 || [[Agenda 26Jul12]] || [[Minutes 26Jul12]] || {{office|Minutes_26Jul12|Office}} || || || | | R9 || [[Agenda 26Jul12]] || [[Minutes 26Jul12]] || {{office|Minutes_26Jul12|Office}} || {{cross}} || || | ||
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| R10 || || [[Notes 14Jul12]] || || || || | | R10 || || [[Notes 14Jul12]] || || {{cross}} || || | ||
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| R11 || [[Agenda 30Jun12]] || [[Minutes 30Jun12]] || {{office|Minutes_30Jun12|Office}} || || || keep section "In-camera topics" on the office wiki, release sections "Other areas deferred" and "QRpedia" | | R11 || [[Agenda 30Jun12]] || [[Minutes 30Jun12]] || {{office|Minutes_30Jun12|Office}} || {{tick}} || || keep section "In-camera topics" on the office wiki, release sections "Other areas deferred" and "QRpedia" | ||
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| R12 || [[Agenda 12May12b]] || [[Minutes 12May12b]] || || || || | | R12 || [[Agenda 12May12b]] || [[Minutes 12May12b]] || || {{tick}} || || | ||
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| R13 || [[Agenda 12May12]] || [[Minutes 12May12]] || || || || | | R13 || [[Agenda 12May12]] || [[Minutes 12May12]] || || {{cross}} || || | ||
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| R14 || [[Agenda 8May12]] || [[Minutes 8May12]] || {{office|Minutes_8May12|Office}} || || || | | R14 || [[Agenda 8May12]] || [[Minutes 8May12]] || {{office|Minutes_8May12|Office}} || {{tick}} || || | ||
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| R15 || [[Agenda 21Apr12]] || [[Minutes 21Apr12]] || {{office|Minutes_21Apr12|Office}}<br />{{board|Minutes_21Apr12|Board}} || || || | | R15 || [[Agenda 21Apr12]] || [[Minutes 21Apr12]] || {{office|Minutes_21Apr12|Office}}<br />{{board|Minutes_21Apr12|Board}} || {{tick}} || || | ||
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| R16 || [[Agenda 15Apr12]] || [[Minutes 15Apr12]] || || || || | | R16 || [[Agenda 15Apr12]] || [[Minutes 15Apr12]] || || {{tick}} || || | ||
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| R17 || [[Agenda 27Mar12]] || [[Minutes 27Mar12]] || {{office|Minutes_27Mar12|Office}} || || || | | R17 || [[Agenda 27Mar12]] || [[Minutes 27Mar12]] || {{office|Minutes_27Mar12|Office}} || {{tick}} || || | ||
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| R18 || [[Agenda 3Mar12]] || [[Minutes 3Mar12]] || || || || | | R18 || [[Agenda 3Mar12]] || [[Minutes 3Mar12]] || || {{tick}} || || | ||
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| R19 || [[Agenda 11Feb12]] || [[Minutes 11Feb12]] || {{office|Minutes_11Feb12|Office}}<br />{{board|Minutes_11Feb12|Board}} || || || | | R19 || [[Agenda 11Feb12]] || [[Minutes 11Feb12]] || {{office|Minutes_11Feb12|Office}}<br />{{board|Minutes_11Feb12|Board}} || {{tick}} || || | ||
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| R20 || [[Agenda 24Jan12]] || [[Minutes 24Jan12]] || || || || | | R20 || [[Agenda 24Jan12]] || [[Minutes 24Jan12]] || || {{tick}} || || | ||
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| R21 || [[Agenda 3Jan12]] || [[Minutes 3Jan12]] || {{office|Minutes_3Jan12|Office}} || || || | | R21 || [[Agenda 3Jan12]] || [[Minutes 3Jan12]] || {{office|Minutes_3Jan12|Office}} || {{tick}} || || | ||
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| R22 || [[Agenda 14Dec11]] || [[Minutes 14Dec11]] || || || || | | R22 || [[Agenda 14Dec11]] || [[Minutes 14Dec11]] || || {{tick}} || || | ||
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| R23 || [[Agenda 19Nov11]] || [[Minutes 19Nov11]] || {{board|Minutes_19Nov11|Board}} || || || | | R23 || [[Agenda 19Nov11]] || [[Minutes 19Nov11]] || {{board|Minutes_19Nov11|Board}} || {{tick}} || || | ||
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| | | || Exec || [[Exec Minutes 11Nov11]] || || {{tick}} | ||
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| | | R24 || [[Agenda 1Nov11]] (Exec) || [[Minutes 1Nov11]] || || {{cross}} || || | ||
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| | | R25 || [[Agenda 16Oct11]] || [[Minutes 16Oct11]] || {{board|Minutes_16Oct11|Board}} || {{tick}} || || | ||
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| | | R26 || [[Agenda 11Oct11]] || [[Minutes 11Oct11]] || {{board|Minutes_11Oct11|Board}} || {{tick}} || || | ||
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| | | R27 || [[Agenda 18Sep11]] (Exec) || [[Minutes 18Sep11]] || || {{cross}} || || | ||
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| R29 || [[Agenda 9Aug11]] | | R28 || [[Agenda 27Aug11]] || [[Minutes 27Aug11]] || {{office|Minutes_27Aug11|Office}}<br />{{board|Minutes_27Aug11|Board}} || {{tick}} || || | ||
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| R29 || [[Agenda 9Aug11]] || [[Minutes 9Aug11]] || {{board|Minutes_9Aug11|Board}} || {{tick}} || || | |||
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| R30 || [[Agenda 25Jul11]] || [[Minutes 25Jul11]] || {{board|Minutes_25Jul11|Board}} || {{tick}} || || | | R30 || [[Agenda 25Jul11]] || [[Minutes 25Jul11]] || {{board|Minutes_25Jul11|Board}} || {{tick}} || || | ||
Revision as of 20:12, 2 January 2013
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This report/recommendation is currently being drafted |
Background
At the board meeting on 9 October 2012 I was given the action:
MP to assemble a list of public and in-camera minutes which are ready for approval or have previously been approved, and set up a voting page on the office wiki to approve them and decide whether they should be made public or not. New in-camera minutes will be posted to the board wiki for now, and moved onto the office or public wikis as the board decides. Office to assist MP wherever possible.
As such I started setting out a decision page on the office wiki at Decisions/In-camera_minutes. Following from this, at the board meeting on 17 November 2012 I was given the action:
MP to assemble a list of unapproved minutes to be approved at the next board meeting.
Additionally, the governance review that is currently taking place highlighted some inaccuracies in past board minutes, and when I was working through past board minutes I found some other inaccuracies that should be corrected. In order to jointly take into account the actions placed upon me, my duties as secretary, and to try to minimise the workload for other trustees, I have set out this set of public recommendations, which incorporates the two lists requested above.
I request that my fellow trustees review these recommendations in advance of the 8 Jan board meeting, and raises any queries or requests for modification of the recommendations on the talk page or if need be with myself by email, so that as complete a decision as possible can be made at this board meeting.
Recommendation
I recommend that the Board:
- Approves the minutes where indicated below in the 'Details' section.
- Approves the relocation of in-camera minutes to the office (remaining in-camera) or public (releasing publicly) wikis as indicated below in the 'Details' section.
- Caveats this approval to ensure that past boards are happy with the changes made to minutes recorded during their terms.
- Actions myself to relocate the in-camera minutes as appropriate, to mark newly approved minutes accordingly, and to note that changes have been made to minutes previously approved.
- Identifies any exceptions that it wants to make to this recommendation as per the reference numbers below, and the reasons for those exceptions, to be reviewed at the February board meeting.
Details
The meetings have been recorded in reverse chronological order below.
