Agenda 8Sep12: Difference between revisions
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(Fear not, there will be caffeine!) |
(logistics updates) |
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::* | ::* | ||
* | *Hotel: | ||
Being booked by the office if you have confirmed your dates. | |||
*Please post your expected time of arrival below. | *Please post your expected time of arrival below. | ||
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:*Board: Chris Keating [CK] (Chair), Doug Taylor [DT] (Vice chair), Mike Peel [MP/MWP] (Minutes - backup), John Byrne [JB], Roger Bamkin [RB], Ashley van Haeften [Fæ], Joscelyn Upendran [JU] | :*Board: Chris Keating [CK] (Chair), Doug Taylor [DT] (Vice chair), Mike Peel [MP/MWP] (Minutes - backup), John Byrne [JB], Roger Bamkin [RB], Ashley van Haeften [Fæ], Joscelyn Upendran [JU] | ||
:*Staff: Jon Davies [JD], Richard Symonds [RS] (Minutes - lead) | :*Staff: Jon Davies [JD], Richard Symonds [RS] (Minutes - lead) | ||
:* Midas Training facilitator - Steven Gauge | |||
:*Also attending: Rock drum [RD], Harry Mitchell [HM/HJM], Martin Poulter [MLP] | :*Also attending: Rock drum [RD], Harry Mitchell [HM/HJM], Martin Poulter [MLP] | ||
*Breakfast: | *Breakfast: | ||
::Breakfast | ::Breakfast will be provided at the hotel (if you're staying over). Food will not be provided at The Herbert although you can go and buy food from the Cafe if you so wish. Coffee, tea and water will be available all day. | ||
* Arrivals | * Arrivals | ||
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::Starts at 10:00 | ::Starts at 10:00 | ||
::Discussing the [[2013 Activity Plan]] (between half a day and a full day) | ::Discussing the [[2013 Activity Plan]] (between half a day and a full day) | ||
::Lunch? | |||
::[[Wikipedia Takes Coventry]] prize-giving session before we leave. Winners will be there, it will be filmed. | ::[[Wikipedia Takes Coventry]] prize-giving session before we leave. Winners will be there, it will be filmed. | ||
::The meeting room is paid for until 16:00. | ::The meeting room is paid for until 16:00. | ||
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:::If we get kicked out early, we can continue at Pizza Express - they have WiFi and a function room. | :::If we get kicked out early, we can continue at Pizza Express - they have WiFi and a function room. | ||
:::: Does it have coffee? [[User:Mike Peel|Mike Peel]] ([[User talk:Mike Peel|talk]]) 21:14, 11 August 2012 (UTC) | :::: Does it have coffee? [[User:Mike Peel|Mike Peel]] ([[User talk:Mike Peel|talk]]) 21:14, 11 August 2012 (UTC) | ||
::::: See [http://www.pizzaexpress.com/our-food/our-restaurant-menu/drinks/?rid=82| here] | |||
*Evening: gather for a meal | *Evening: gather for a meal | ||
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:::Probably [http://www.pizzaexpress.com/visit-a-restaurant/restaurant/coventry-hay-lane/ Pizza Express]. | :::Probably [http://www.pizzaexpress.com/visit-a-restaurant/restaurant/coventry-hay-lane/ Pizza Express]. | ||
::Has it been booked? | ::Has it been booked? | ||
:::Not yet. Rock drum will book | :::Not yet. Rock drum will book on 14 August | ||
*Hotels: | *Hotels: | ||
:: | ::IBIS hotel being booked by the Office | ||
== Sunday 9 September == | == Sunday 9 September == | ||
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::Breakfast should be provided at the hotel (if you're staying over). Food will not be provided at The Herbert although you can go and buy food from the Cafe if you so wish. Coffee, tea and water will be available all day. | ::Breakfast should be provided at the hotel (if you're staying over). Food will not be provided at The Herbert although you can go and buy food from the Cafe if you so wish. Coffee, tea and water will be available all day. | ||
*Lunch at [http://www.stmarysguildhall.co.uk/ St Mary's Guildhall], then we can go and take some photographs of the building (it will be closed the day of [[Wikipedia Takes Coventry]]). | *Lunch at 1pm at [http://www.stmarysguildhall.co.uk/ St Mary's Guildhall], then we can go and take some photographs of the building (it will be closed the day of [[Wikipedia Takes Coventry]]). | ||
:: | ::Booked on 14 August by Rockdrum | ||
*Dinner? | *Dinner? | ||
| Line 99: | Line 98: | ||
== Logistics == | == Logistics == | ||
*For directions, see [http://www.theherbert.org/index.php/home/visit-us/getting-here] | *For directions, see [http://www.theherbert.org/index.php/home/visit-us/getting-here] | ||
*Accomodation: | *Accomodation: IBIS hotel organised by the Office - with support from HJ | ||
*Car parking nearby: | *Car parking nearby: | ||
:*No car parking on-site, but public parking available within 5 minute walk. [http://en.parkopedia.co.uk/parking/cv1_5qp/ Parkopedia] lists loads nearby. Alternatively, park and ride is available (from War Memorial Park, CV3 6PT, is best - free parking, short distance - walkable, but there's a good bus service - from venue). | :*No car parking on-site, but public parking available within 5 minute walk. [http://en.parkopedia.co.uk/parking/cv1_5qp/ Parkopedia] lists loads nearby. Alternatively, park and ride is available (from War Memorial Park, CV3 6PT, is best - free parking, short distance - walkable, but there's a good bus service - from venue). | ||
Revision as of 15:05, 14 August 2012
- Agenda for Board meeting on 8-9 September 2012, to be held in-person in Coventry
Meeting location: Herbert Art Gallery and Museum, Coventry, Training Room 1 Naturally-lit room with projector, flip charts etc.
The meeting will (hopefully) also incorporate the prize-giving for Wikipedia Takes Coventry.
The majority of the meeting will be recorded and uploaded to Wikimedia Commons, and/or will be live-streamed (access details will be posted both here and via @WikimediaUK). Minutes will be openly written at etherpad:WMUKMinutes. Note that in-camera sessions will not be broadcast, recorded or publicly minuted.
Friday 7 September
- Evening: gather for a meal or drinks
- Where are we going for this?
- Has it been booked?
- Attendees:
- Hotel:
Being booked by the office if you have confirmed your dates.
- Please post your expected time of arrival below.
- Jon: 7pm
- Richard: 7pm
Saturday 8 September
- Attendees:
- Board: Chris Keating [CK] (Chair), Doug Taylor [DT] (Vice chair), Mike Peel [MP/MWP] (Minutes - backup), John Byrne [JB], Roger Bamkin [RB], Ashley van Haeften [Fæ], Joscelyn Upendran [JU]
- Staff: Jon Davies [JD], Richard Symonds [RS] (Minutes - lead)
- Midas Training facilitator - Steven Gauge
- Also attending: Rock drum [RD], Harry Mitchell [HM/HJM], Martin Poulter [MLP]
- Breakfast:
- Breakfast will be provided at the hotel (if you're staying over). Food will not be provided at The Herbert although you can go and buy food from the Cafe if you so wish. Coffee, tea and water will be available all day.
- Arrivals
- MP, circa 10am
- Board Meeting
-
- Starts at 10:00
- Discussing the 2013 Activity Plan (between half a day and a full day)
- Lunch?
- Wikipedia Takes Coventry prize-giving session before we leave. Winners will be there, it will be filmed.
- The meeting room is paid for until 16:00.
- Evening: gather for a meal
- Where are we going for this?
- Probably Pizza Express.
- Has it been booked?
- Not yet. Rock drum will book on 14 August
- Where are we going for this?
- Hotels:
- IBIS hotel being booked by the Office
Sunday 9 September
- Attendees:
- Board: Chris Keating [CK] (Chair), Doug Taylor [DT] (Vice chair), Mike Peel [MP/MWP] (Minutes - backup), John Byrne [JB], Roger Bamkin [RB], Ashley van Haeften [Fæ], Joscelyn Upendran [JU]
- Staff: Jon Davies [JD], Richard Symonds [RS] (Minutes - lead)
- Also attending: Rock drum [RD], Harry Mitchell [HM/HJM], Martin Poulter [MLP]
- Breakfast:
- Breakfast should be provided at the hotel (if you're staying over). Food will not be provided at The Herbert although you can go and buy food from the Cafe if you so wish. Coffee, tea and water will be available all day.
- Lunch at 1pm at St Mary's Guildhall, then we can go and take some photographs of the building (it will be closed the day of Wikipedia Takes Coventry).
- Booked on 14 August by Rockdrum
- Dinner?
- When do people leave?
- Board meeting
10:00-16:00
- MP - Review of past meetings and approval of Minutes (5 minutes)
- MP - Review of email and on-wiki decisions (5 minutes)
- 30 July, Decision to support the Digital Past 2013 conference [Fæ, RB, MP, CK] Decision on office wiki
- 1 August, Decision to approve new members [RB, JB, CK, DT, MP] (see in-camera minutes)
- 1 August, Decision to appoint Martin Poulter as an Associate for the board Decision on office wiki
- RS/MP - Approval of new members (3 minutes)
- MP - Outstanding actions (15 minutes)
- MP - Policies needing discussion and decision (?? minutes)
- Fæ - Staff recruitment (10 minutes)
- Robin Owain - Proposals for Wales (15 minutes)
- Fæ & JD - Key Performance Indicators (10 minutes)
- Performance against the service level agreement for chapter inquiries
- Performance against volunteer and membership plans
- All - Reports 8Sep12 (45 minutes) - includes reports from sub-committees
- MP - Declarations of Interest (5 minutes)
- JD/MP - Conflicts of interest policy/2012 redraft (5 minutes)
- JD Digital Past 2013 Conference, our level of support.
Logistics
- For directions, see [1]
- Accomodation: IBIS hotel organised by the Office - with support from HJ
- Car parking nearby:
- No car parking on-site, but public parking available within 5 minute walk. Parkopedia lists loads nearby. Alternatively, park and ride is available (from War Memorial Park, CV3 6PT, is best - free parking, short distance - walkable, but there's a good bus service - from venue).