Agenda 8Sep12

Enter the museum (opposite the cathedral) and ask at reception

Agenda for Board meeting on 8-9 September 2012, to be held in-person in Coventry

Meeting location: Herbert Art Gallery and Museum, Coventry, Training Room 1 Naturally-lit room with projector, flip charts etc.

The meeting will (hopefully) also incorporate the prize-giving for Wikipedia Takes Coventry.

The majority of the meeting will be recorded and uploaded to Wikimedia Commons, and/or will be live-streamed (access details will be posted both here and via @WikimediaUK). Minutes will be openly written at etherpad:WMUKMinutes. Note that in-camera sessions will not be broadcast, recorded or publicly minuted.

Friday 7 September

• Evening: gather for a meal or drinks

Where are we going for this?

Has it been booked?

• Hotels:

How many people are staying in a hotel tonight?

Which hotel?

Has it been booked?

• Please post your expected time of arrival below.

• Jon: 7pm
• Richard: 7pm

Saturday 8 September

• Breakfast:

Where are we going for this? Is it an individual thing?

Is there food provided at the Herbert (eg croissants)?

Board Meeting

Starts at 10:00

Discussing the 2013 Activity Plan (between half a day and a full day)

Wikipedia Takes Coventry prize-giving session before we leave

When does it finish? 16:00? 16:30?

When do we get kicked out?

If we get kicked out early, do we continue elsewhere, or not?

If so, where? Restaurant and then have dinner? Have to check about WiFi. -RD

• Evening: gather for a meal

Where are we going for this?

Probably Etna Ristorante.

Has it been booked?

Not yet. Rock drum will book when we have a time

• Hotels:

How many people are staying in a hotel tonight?

Which hotel?

Has it been booked?

Sunday 9 September

• Breakfast:

Where are we going for this? Is it an individual thing?

Is there food provided at the Herbert (eg croissants)?

• Lunch at St Mary's Guildhall(?), then we can go and take some photographs of the building (it will be closed the day of Wikipedia Takes Coventry).

Is this booked? When for?

• Dinner?
• When do people leave?

Board meeting

10:00-16:00

• MP - Review of past meetings and approval of Minutes (5 minutes)
  • Minutes 12May12
  • Annual Conference 2012 AGM Minutes
  • Minutes 30Jun12
• MP - Review of email and on-wiki decisions (5 minutes)
  • 30 July, Decision to support the Digital Past 2013 conference [Fæ, RB, MP, CK] Decision on office wiki
  • 1 August, Decision to approve new members [RB, JB, CK, DT, MP] (see in-camera minutes)
  • 1 August, Decision to appoint Martin Poulter as an Associate for the board Decision on office wiki
• RS/MP - Approval of new members (3 minutes)
• MP - Outstanding actions (15 minutes)
• MP - Policies needing discussion and decision (?? minutes)
  • Donation and grant acceptance
  • Representing Wikimedia UK
  • [Fæ] Staff recruitment (10 minutes)
• Robin Owain - Proposals for Wales (15 minutes)
• Fæ & JD - Key Performance Indicators (10 minutes)
  1. Performance against the service level agreement for chapter inquiries
  2. Performance against volunteer and membership plans
• All - Reports 8Sep12 (45 minutes) - includes reports from sub-committees
• MP - Declarations of Interest (5 minutes)
• JD/MP - Conflicts of interest policy/2012 redraft (5 minutes)
• JD Digital Past 2013 Conference, our level of support.

Logistics

• For directions, see [1]
• Accomodation: to be organised by the Office - with support from HJ
• Car parking nearby:

• No car parking on-site, but public parking available within 5 minute walk. Parkopedia lists loads nearby. Alternatively, park and ride is available (from War Memorial Park, CV3 6PT, is best - free parking, short distance - walkable, but there's a good bus service - from venue).