2012 Activity Plan/University conference

Description

Brought forward from 2011, we will run a two-day EDU-WIKI conference on 5-6 September 2012, raising awareness of the educational possibilities of Wikipedia and kick-starting Wikimedia UK's academic engagement as the GLAM-WIKI conference did for the chapter's GLAM activity in 2010.

Amount

£10,000

Budget responsibility

Martin Poulter with support from Daria Cybulska

Budget details

Incoming

• Registration fees from delegates -£1,200-£2,400
• Total budget available £11,500

Outgoing

• Venue hire ₤6,000 (calculated per delegate (min 60). includes accommodation for 6 staff/volunteers; food, PA in main room over two days, catering for delegates (breakfast included if delegate books accommodation with the venue, refreshments and lunch included as a part of the conference)
• Additional venue costs ca. ₤500 (additional wireless capacity, stage hire for the main room, additional IT equipment)
• Student bursaries ₤600
• Travel and per diem for 5 staff ca. ₤500
• Expenses for volunteers ca. ₤700 (travel, accommodation, per diem)
• Travel costs for speakers, including international ca. ₤1,500
• Coaches ca. ₤200 (to Leicester city centre on the evening of 5th September)
• Speaker gifts ca. ₤200
• Materials for the conference ca. ₤100
• Merchandise ca. ₤500 (incl delegate packs)
• Leaflets ca. ₤100 (to promote event beforehand)
• Shipping costs to the venue ca. ₤200
• contingency ₤400

Timetable for activities

5-6 September 2012 at Leicester University.

Success Criteria

• Full attendance as per plan
• Attendees value conference and provide good feedback.
• Conference content is stimulating and appropriate
• That there is follow-up that offers development throughout the University and Scholarly Societies community and builds links with Wikimedia UK.

Risks

• Low attendance.
• Lack of stimulating content.
• Lack of focus.