Agenda 30Jun12

This is a draft agenda that is subject to review closer to the time of the meeting.

This is the agenda for the Board meeting that will be held on 30 June - 1 July at the WMUK Office at Old Street in London.

The majority of the meeting will be recorded and uploaded to Wikimedia Commons, and/or will be live-streamed (access details will be posted both here and via @WikimediaUK). Minutes will be openly written at etherpad:WMUKMinutes. Note that in-camera sessions will not be broadcast, recorded or publicly minuted.

Attendees

• Board: Roger Bamkin [RB], John Byrne [JB], Chris Keating [CK], Mike Peel (Minutes backup) [MP], Doug Taylor [DT], Joscelyn Upendran (JU), Ashley Van Haeften (Chair) [Fæ]
• Staff: Jon Davies (Chief Exec) [JD], Richard Symonds (Office Mgr, Minutes lead) [RS], Daria Cybulska [DC], Stevie Benton [SB]
• Everyone is welcome to attend this meeting! Please express your interest in attending on the talk page, or get in touch with a trustee or staff member.

Friday 29 June

• Evening: gathering for a meal or drinks somewhere?
• Please post your expected time of arrival below.

Saturday 30 June

Time	Leader	Activity
09.30-10.00	-	Arrival & Coffee
10.00	-	Start of meeting
10.00	Fæ	Agenda, streaming, apologies
10.05	MP	Transfer of responsibility to the new Board
10.10	MP	Review of past meetings and approval of Minutes Exec (in person) - Minutes 15Apr12 Board (in person) - Minutes 21Apr12 Board (call) - Minutes 8May12 Board (in person) Minutes 12May12 Board (in person) Minutes 12May12b
10.10	MP	Review email decisions 15 May, approval of PRCA press release (DW, JU, JB, MP) [1] 23 May, decision to amend staff contracts (with the exception of the CE contract, and subject to staff agreeing to the amendment) to change the notice period given by either party to "four weeks until you have been continuously employed for 2 years and thereafter the notice to be given by you or the Employer increases by one week for each year of continuous employment up to a maximum of 12 weeks." (Approved by MP, RB, DT, JU, CK) [2]
10.13	MP & RS	Approval of new members
10.15	Peter Williams?	Induction for new board
13.00	-	Lunch
14.00	Peter Williams?	Continuation of induction
16.00	Fæ	Future of PQASSO and WMUK professional development
16.30	JD/Fæ	Briefing of new board by CE and Exec
17.00	Fæ	Open discussion
18.00	--	End of meeting
Evening	--	Community event at a nearby pub

Sunday 1 July

Time	Leader	Activity
10.00	-	Start of meeting
11.00	-	Coffee break
11.15	JD	5-year plan
11.45	SB	Upcoming milestones and media opportunities
12.00	DC	Upcoming events
12.15	MLP?	EduWiki Conference 2012
12.30	Fæ?	GLAM-WIKI 2012
12.45	MP	WikiConference UK 2013 planning (June outside of London), WikiConference UK / Wikimania Europe / Wikimania Global 2014 (July in London)
13.00	-	Lunch
14.00	??	Draft best practice guidelines for PR
14.15	Fæ	WMUK risk discussion
14.30	JB/RS	Allocation of budget holders, and current status of finances
14.45	CK	2012-13 fundraiser and Funds Dissemination Committee
15.00	MP/JD	International Wikimedia politics
15.00	All	Trustee and Staff reports
16.00	-	Tea break
16.15	All	Continuation of Reports 30Jun12
17.15	Board (in camera)	Board discussion incorporating a review of staff reports, activities and processes
17.45	Fæ	Discussion about the schedule and composition of future board meetings
17.55	Fæ/MP	Next board meeting
18.00	-	End of meeting

• Please post your expected time of departure below.

Logistics

• For directions, see Office
• Accommodation: to be organised by the Office at Tavistock Hotel?
• Car parking: where is this available?
  • Parkopedia says there are car parks reasoanbly close, but parking on the outskirts and taking public transport in would probably be cheaper and easier.