Agenda 21Apr12

Agenda for Board meeting on 21-22 April 2011, to be held in person in Monmouth

Meeting location: Shire Hall, Monmouth. Working lunches are being arranged for Saturday and Sunday.

Some talks and prize giving will be web streamed. Details will appear below.

We shall be attempting to live-stream again Saturday's discussions (excepting in-camera items, obviously). See the @WikimediaUK Twitter account for the URL(s).

Attendees:

• Board: Roger Bamkin (Chair) [RB], Mike Peel (Minutes) [MWP], Andrew Turvey [AT], Martin Poulter [MLP], Fæ [Fæ], Steve Virgin [SV], Chris Keating [CK]
• Staff: Jon Davies (Chief Exec) [JD], Richard Symonds (Office Mgr, Minutes) [RS]
• Also attending: John Cummings (JC), Rexx (see talk page), John Byrne (JB)

Timings

Fri 20 April

• Evening: No plans as yet. Gather in a nearby pub for food/drinks as people arrive?
• Jon, Richard, Fæ are arriving in Newport on Friday @ 16:05 and then sharing a taxi to Monmouth.

doors to the centre, enter here and go to the reception on right

Sat 21 April

• Coffee: 10:00
• Morning session: 10:30-13:00
  • Presentation from John Cummings intended after 12:00.
• Lunch: 13:00-13:55 (lunch provided) Chance to meet local Wikipedians and MonmouthpediA people.
• Afternoon session: 13:55-16:50
• Evening: Wikimeet. "VIP" prize giving for MonmouthpediA. All invited - especially contributing editors. Web streaming will be available for those not able to travel.

Sun 22 April

• 9:30-15:30
• TBA
• Several people are aiming for the London train departing from Newport at 17:30.

Agenda

• A: Minutes and Reports (Saturday morn) [10m]
  1. RB - Agenda / Streaming
  2. RB - Apologies for absence
  3. MP - Review of meetings and approval of Minutes
     1. MP - Approval of Minutes 11Feb12
     2. MP - Approval of Minutes 3Mar12
     3. MP - Approval of Minutes 27Mar12
     4. Fæ - Review of Minutes 15Apr12
  4. Review email decisions (5m MP)
     1. Approval of new members (13 April)
• B: Discussions and decisions needed (Sat/Sun) [?]
  1. Board role changes, recommendations from Exec meeting. (15m RB, Fæ, JB)
  2. AGM and WikiConference 2012 [45m]
     1. Schedule and decisions needed. (10m RB, MP)
     2. Election process, outstanding issues and recommendations. (10m RS as teller)
     3. Presentation: Declarations of interest and management of interests. (15m, RB)
  3. Presentation: MonmouthpediA (John Cummings) [15m]
  4. Strategy (Fae/RB) as per action [30m]
     1. 5 year plan and recommendations for the coming year. (20m JD)
     2. Top 5 risks and proposed contingency plans. (JD, Fæ)
  5. Fundraising update [25m]
     1. Presentation: Background on progress and concept for Funds Dissemination Committee, FDC Advisory Group and the Chapters Association. (10m, Fæ)
     2. Proposals to (15m, CK)
        1. adopt the text at 2012 Fundraiser as a statement of our goals for the 2012 fundraiser, which will then be refined into more measurable targets for the Fundraiser by CK and the staff before end August. (CK)
        2. create a new role as detailed at Fundraiser job description funded from reserves and advertise promptly with a view to a June start date. (CK)
  6. Chapter Selected Seats for Wikimedia Foundation board. (CK)
  7. Metrics and measurement. (CK)
  8. PQASSO and governance update. (JD)
  9. Jon Davies 6 month review (in camera) [45m]

     Chief Exec Reports

     1. Summary of agreed process (2m, Fæ)
     2. Summary of performance against plan (15m, JD)
     3. Wider community feedback, followed by Trustee workshop (25m, moderated by Fæ)

• C: Continuation of minutes and reports (Sunday morn)
  1. Reports 21Apr12
  2. Matters Arising
  3. CEO segment (25m JD)
  4. Lunchtime event (John Cummings and Roger to advise!)
• D: Discussion
• E: AOB