GLAM-WIKI 2013

Cultural partnerships
Content partnerships — Digital image restorations — Joint events

Galleries, Libraries, Archives, Museums & Wikimedia at the British Library, Friday 14 - Saturday 15 September 2012 Cost: TBA Wikimedia UK: glamwikimedia.org.uk, +44 (0)20 7065 0990 @wikimediauk Convened by Fæ: faewikimedia.org.uk, @faenwp WMUK will be using staff resources to organise the logistics for the event. Hashtag: #GLAMWIKI

Main Events The British Library's main courtyard entrance We have two days of talks planned. Possible speakers include: Cory Doctorow, Jimmy Wales, Joscelyn Upendran, Jill Cousins, Andrew Lih...? Add other ideas in here... Agenda The full scope is to be agreed. This is a global GLAM conference, the UK chapter is hosting in partnership with the British Library with the support of other chapters and the WMF in terms of volunteer support and scholarships to attend. The intention is to attract Wikimedians to share their GLAM related experience and professionals to address the GLAM community. Presentations may be available as open publications or be the basis of published papers after the event.

Schedule

• Friday 14 September 2012
• Saturday 15 September 2012
• Sunday 16 September 2012
  • Un-conference and social/cultural events.

Venue details

We have the following rooms available for both Friday and Saturday:

• Main auditorium - capacity 255 theatre style
• Meeting room 2 - capacity 80 theatre style or 35 cabaret. Can be split into 2 separate rooms (30 theatre, 20 cabaret)
• Meeting room 3 - capacity 30 theatre or 15 cabaret
• Meeting room 4 - capacity 64 theatre or 30 cabaret
• (Meeting room 1 is booked for the caterers)

For networking, exhibitions, lunch/coffee breaks we have the use of Foyer area, which fits about 240 people.

Accommodation

This list is incomplete - please add to it.

• YHA: St. Pancras
• Premier Inn: London Kings Cross St Pancras

Early expressions of interest

Potential presentations

If you have an idea for a presentation or workshop you would like to include in the schedule, please add it here with your name. We will be announcing a process for taking proposals and selecting presentations shortly.

1. How to turn a city into a living open knowledge experience. [Nominating John Cummings and Roger Bamkin] --Fæ (talk) 08:23, 6 April 2012 (UTC)
2. Revelations from the British Library Wikipedian in Residence project. [TBA] --Fæ (talk) 08:23, 6 April 2012 (UTC)
3. Access the planet; moving beyond Wikimedia Chapters and local GLAM projects. --Fæ (talk) 08:23, 6 April 2012 (UTC)

Volunteer helpers

We will need several helpers for reception, coordination, stewards, advice and emergency help for international travellers, reporting on the events, guides for groups wanting to socialize or play tourist around the most famous sights of London, and more technical help with Audio/Video webcasts, transcription and non-English support. Please add your name and the type of help you would like to offer.

• --Filceolaire (talk) 07:08, 6 April 2012 (UTC) General help on line before hand and at the event (assuming I can get holiday on the friday).

Attendees

Registration is not yet open, however if you are happy to make an early commitment to attend, please add your name here. Please include where you are travelling from, particularly if outside the UK.

Any questions

Volunteers

Roles available

• Sunday hackathon moderator
  • Andy Mabbett (Pigsonthewing)
• Workshop scribes - 3 per day (Fri&Sat)
• Cloakroom -

Friday Jo Stevens

Saturday Liz Perry

Sunday Jo Stevens

• Registration desk

Friday Sophie Riches

9-10.30 rush on Registration, Jon Davies and Jonathan Cardy

Saturday Julia Duggleby

9-10.30 rush on Registration, Jonathan Cardy

Sunday Liz Perry (AM)

9-10.30 rush on Registration, Jonathan Cardy

• Social event guides - 2 per evening (Thurs, Fri &Sat)
  • Andy Mabbett (Pigsonthewing)
• Photographers - unlimited
• Filming - Stevie Benton

Interested volunteers

• Seddon (talk) 20:45, 8 April 2012 (UTC)
• --Filceolaire (talk) 07:08, 6 April 2012 (UTC) General help on line before hand and at the event (assuming I can get holiday on the friday).
• Mike Peel (talk) 18:48, 19 July 2012 (UTC)
• Robin Owain Enter the Dragon...
  • We're intrigued! Are you attending the Sunday conference? Register at http://london2013.thatcamp.org/ --CategoryError (talk)1
• (Jenna) - keen to support the organisation of the social events and the vox-pops during the sessions and tea breaks.
• Netha Hussain - general help online, promotion on social media, blogging. --Netha Hussain (talk) 07:21, 8 January 2013 (UTC)
  • We've sent you a tweet ! --CategoryError (talk)
• WereSpielChequers - some help but could be time limited.
• Dieyna - able to help on the day (cloakroom, registration, etc). Contact Daria Cybulska.
• Gordo (talk) - possibly running an evening walking tour around the BL, straight after close on either Friday or Saturday. Contact Daria/Stevie.
• Julia Duggleby - help on Saturday/Sunday. Contact Daria.
  • Please register at http://london2013.thatcamp.org/ and let us know if you'd like to run a session on Sunday, or email us on thatcamplondon2013@gmail.com --CategoryError (talk)
• Liz Perry - help on Saturday/Sunday. Contact Daria.
  • Please register at http://london2013.thatcamp.org/ and let us know if you'd like to run a Sunday session, or email us on thatcamplondon2013@gmail.com --CategoryError (talk)
• Fæ (talk) Happy to help in any suitable way, including standing in at the last minute on a panel or to help as MC or host. We may have an EGM in parallel at some point, I would expect this to be short and fall outside of any key time in the GLAM schedule. --Fæ (talk) 12:15, 13 February 2013 (UTC)
  • Would you like to facilitate a session at the Sunday unconference? --CategoryError (talk)
• Can we split the moderator role at coffee breaks though? As it happens I'd ideally change room at every break. Johnbod (talk) 16:12, 10 April 2013 (UTC)

Ideally not as it would increase the number of moderators even further. I've put you down to moderate the keynotes. Jonathan Cardy (WMUK) (talk) 16:38, 10 April 2013 (UTC)

Only there on Friday but happy to help Victuallers (talk) 11:38, 11 April 2013 (UTC)

Session moderators

Session moderators are responsible for keeping sessions to time, introducing speakers and chairing Q&A sessions. Please sign up!

Moderators
	Bronte Room	Chaucer Room	Eliot Room
Friday 12-1	Fæ (talk)	Katie Chan	Andy Mabbett
Friday 3-3.45	Pranav Curumsey	Katie Chan	not needed
Friday 4.15-5	Pranav Curumsey	not needed	Andy Mabbett
Saturday 11-12	not needed	Fæ (talk)	Jon Davies
Saturday 12-1	not needed	Richard Nevell	not needed
Saturday 2-3	not needed	Andrew Gray (talk)	not needed
Saturday 3.30-4	not needed	not needed	not needed

I think there is a lot to be said for always having a moderator in the room, to handle questions & make sure things finish on time. I thought this worked well in DC. Johnbod (talk) 10:14, 11 April 2013 (UTC)

The "not needed" are cases where there's only one presenter in the room throughout the slot; if we have moderators to spare it'd be nice, but we probably need to prioritize the ones with multiple sessions. Andrew Gray (talk) 12:03, 11 April 2013 (UTC)

I can't do Elliot 11-12 on Saturday; I'm presenting in Bronte in that slot. Andy Mabbett (User:Pigsonthewing); Andy's talk; Andy's edits 11:36, 11 April 2013 (UTC)

Visualisations

There was a recent comment on twitter about doing some sort of visualisation of GLAM content which read "@openstreetmap data visualisation: http://www.itoworld.com/static/data_visualisations.html via @itoworld Wouldn't that be epic for ‪#GLAMwiki‬ partners?". I am from ITO World and we would love to do something for you. Are the relevant people (or others) able to discuss in more detail what they had in mind here? The tweet did also kick off a parallel discussion on Commons:Commons talk:Geocoding about where to get the data which now seems to be sorted. PeterEastern (talk) 10:50, 16 June 2012 (UTC)

NHM

Would love to see participation from the NHM in this. They have the most globally relevant material in their collections, things that really need to be available outside of UK.

I met them last week, and they're definitely hoping to have someone there. Andrew Gray (talk) 11:02, 18 January 2013 (UTC)

I'll be there (Wikimedian in Residence at NHM and Science Museum) and two people from the Biodiversity Informatics department all being well, I've also put up some flyers around to encourage people from other departments. Mrjohncummings (talk) 15:00, 26 March 2013 (UTC)

Suggestions of nearby Hotels or Dorms

Hi, do you have any suggestions for affordable hotels or dorms that are close to the venue? - It's always a pleasure to meet fellow Wikimedians already for breakfast! ;-) Beat Estermann (talk) 09:54, 5 March 2013 (UTC)

Suggestions on the main page. Daria Cybulska (WMUK) (talk) 13:50, 8 March 2013 (UTC)

Livestream

Hi, I was just wondering if there'll be any livestreams during GLAM-WIKI 2013? It would be great to have a digital backup (via Google Hangouts for instance). Regards, Peter Weis (talk) 21:00, 5 March 2013 (UTC)

All depends if we can get volunteers able to support - would you be free to do it? Daria Cybulska (WMUK) (talk) 12:22, 12 March 2013 (UTC)

During our original discussions with the British Library, they offered support for the Video Suite along with recommending services from an AV specialist that regularly works with them on events. At that time the intention was to establish a group of volunteers to work with a contracted specialist. Was this idea parked? Thanks --Fæ (talk) 16:05, 12 March 2013 (UTC)

If I find capacity and volunteers to support it will happen. Currently working on making sure that parts of the event are recorded for future reference, which seems to be a priority. Daria Cybulska (WMUK) (talk) 15:37, 13 March 2013 (UTC). Update - we have looked at the BL service at it's too expensive. If anyone finds a good alternative for the Livestream I am happy for them to look into the arrangements and let me know.

I've made it work before using Livestream.com, you can record from a phone or tablet, the quality of the video and sound isn't great but it's free, would it make speakers nervous to have things live streamed? --Mrjohncummings (talk) 14:58, 26 March 2013 (UTC)

Scholarships

I've just seen the main page section on scholarships. Presumably, for those of us speaking and/ or volunteering at the event, the usual Wikimedia UK expenses policy applies? Andy Mabbett (User:Pigsonthewing); Andy's talk; Andy's edits 21:21, 10 March 2013 (UTC)

We are keen to support speakers where necessary - could you email the office so that we can make arrangements? Daria Cybulska (WMUK) (talk) 12:25, 12 March 2013 (UTC)

Discounted admission to GLAMs or tours?

Hi there,

I see there is one tour on the 11th. I'm not sure when I'll arrive in town, so I was curious if there will be discounted admission to GLAMs during the weekend or specific tours in the evening (backstage pass style). While I do intend on spending the majority of my time at the conference, I just wanted to know there were options incase I needed a break or did want to take advantage of the institutions. Thanks! SarahStierch (talk) 04:07, 18 March 2013 (UTC)

Hopefully you have received all the tours info on email by now! Daria Cybulska (WMUK) (talk) 11:47, 10 April 2013 (UTC)

Remember that most museums are free anyway, except for some exhibitions. Johnbod (talk) 10:11, 11 April 2013 (UTC)

Natural History Museum and Science Museum

Hi All

If anyone is coming into London on Thursday and would like to come to the Science Museum or Natural History Museum please do, if there are enough people coming I can sort out a specific or more general guided tour, obviously you're very welcome at any time if you can't come then.

All the best

--Mrjohncummings (talk) 12:05, 26 March 2013 (UTC) (Wikimedian in Residence Natural History Museum and Science Museum)

I've arranged a trip Thursday 11th of April 2- 4pm at Blythe House, one of the main stores for the Science Museum, there are limited spaces, 6 or 13 depending on interest, please let me know if you'd like to come asap. Will post a message to cultural partners also.Mrjohncummings (talk) 09:57, 2 April 2013 (UTC)

Better late than never?

Hi all, apologies for having dropped off the radar recently. I've been up against some work and family issues and been struggling to commit time/energy to things. Sorry! If there's room and it would be useful for me to come along to any of this I'd really like to stay involved. I've signed up for the Sunday unconference but can come to more if there's room? Looks like a great programme! PatHadley (talk) 11:54, 7 April 2013 (UTC)

Hi Pat, we should be able to fit you in. I've dropped you an email. Richard Nevell (WMUK) (talk) 14:13, 8 April 2013 (UTC)

Feedback

The feedback from GLAM-Wiki 2013 has been compiled and can be viewed here. Richard Nevell (WMUK) (talk) 15:15, 21 May 2013 (UTC)

GLAM 2018

Attendees were asked how they saw GLAM in the next five years. The responses are below.

Your dreams

• Universal high-speed wireless internet access
• Public cultural institutions put all their digital collection in Wikimedia Commons

Your nightmares

• Total disappearance of public fundraising for culture
• Stupid multinational copyright treaty making it even more complicated and hard to share information
• Too much stuff and no way through
• Wikipedia has become a closed site for geeks only and nobody cares.
• No more volunteers. Only institutional accounts.