Agenda 19Nov11: Difference between revisions
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Agenda: | Agenda: | ||
;1030-1045 | |||
*A: Minutes and Reports | *A: Minutes and Reports | ||
# RB - Agenda | # RB - Agenda | ||
# RB - Apologies for absence | # RB - Apologies for absence | ||
# MP - Review of meetings and approval of Minutes | # MP - Review of meetings and approval of Minutes | ||
## Board meeting - [[Minutes 27Aug11]] (approval after improvements requested at the last board meeting) | ## Board meeting - [[Minutes 27Aug11]] (approval after improvements requested at the last board meeting) | ||
## Board meeting - [[Minutes 11Oct11]] and [http://board.wikimedia.org.uk/wiki/Minutes_11Oct11 in-camera minutes] | ## Board meeting - [[Minutes 11Oct11]] and [http://board.wikimedia.org.uk/wiki/Minutes_11Oct11 in-camera minutes] | ||
## Board meeting and EGM - [[Minutes 16Oct11]] and [http://board.wikimedia.org.uk/wiki/Minutes_16Oct11 in-camera minutes] | ## Board meeting and EGM - approval of [[Minutes 16Oct11]] and [http://board.wikimedia.org.uk/wiki/Minutes_16Oct11 in-camera minutes] and review of [[EGM_2011/Minutes]] | ||
## Fundraising meeting - [http://office.wikimedia.org.uk/wiki/Fundraiser_2011-2012/31_Oct_Meeting 31 Oct, on office wiki] ( | ## Fundraising meeting - [http://office.wikimedia.org.uk/wiki/Fundraiser_2011-2012/31_Oct_Meeting 31 Oct, on office wiki] (for info) | ||
## Exec meeting - [[Minutes 1Nov11]] ( | ## Exec meeting - [[Minutes 1Nov11]] (for info) | ||
## Exec call - [[Exec Minutes 11Nov11]] ( | ## Exec call - [[Exec Minutes 11Nov11]] (for info) | ||
*B: Discussions and decisions needed | *B: Discussions and decisions needed | ||
;1045 - 1200 | |||
B1 Fundraiser Update: | |||
B1.1 JD - Technical requirements incl. Gift Aid & Direct Debits | |||
B1.2 CK - Promotion | |||
B1.3 CK - Income (amount & split) compared to [[2012 Activity Plan]] | |||
B1.4 AT - Grant request from WMF | |||
B1.5 MWP - Support for the Toolserver | |||
B1.6 CK - Participation in the international [[m:Grants:Participation Grants programme|Grants:Participation Grants programme]] | |||
B1.7 SV - Charity application | |||
;1200 - 1300 | |||
B2 Wikimedia strategy | |||
B2.1 AT - Aligning Wikimedia UK with [http://upload.wikimedia.org/wikipedia/commons/c/c0/WMF_StrategicPlan2011_spreads.pdf the global Wikimedia strategy] | |||
B2.2 SG - Increasing participation <ref name="sue">Can you please see the discussion page</ref> | |||
;1330 - 1500 | |||
B3 Communications Plan | |||
B3.1 Fæ - Operational process and authority for press releases | |||
B3.2 RB - Messages and SWOT | |||
;1530 - 1600 | |||
B4 Trustee Roles <ref>Please see talk page</ref> | |||
B4.1 AT - Trustee recruitment | |||
B4.2 AT - Trustee skills | |||
B4.3 AT - Trustee expectations | |||
;1600 - 1700 | |||
B5 Financial controls | |||
B5.1 MWP - Approval of the [[Expense policy]] | |||
B5.2 JD - Financial protocols and regulations | |||
=== Streaming === | === Streaming === | ||
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=== Evening === | === Evening === | ||
Evening: meal at Indian Restaurant, and informal discussion. All invited. Can you add names below | Evening: meal at Indian Restaurant, and informal discussion. All invited. Can you add names below | ||
*TE, JD, RB, MP, Fæ, Andy M, MLP | *TE, JD, RB, MP, Fæ, Andy M, MLP, ART | ||
{{reflist}} | {{reflist}} |
Revision as of 00:52, 18 November 2011
Agenda for Board meeting on 19-20 November 2011, to be held in person in London
Meeting location: British Library, Meeting room is in the main building. Very good sized room with built in projector and PC. Working lunches are being arranged for Saturday and Sunday
The major talks will be web streamed (in plan). Details will appear here.
A poll to help confirm arrangements for Friday and Sunday is at [1]
Sue has requested that we write down some questions to help her pitch her talks - see discussion page
Meeting theme: Membership
Fri 18 November, Eve
Attendees:
- Roger Bamkin [RB]
- Mike Peel [MWP]
- Martin Poulter [MLP]
- Fæ [Fæ]
- Jon Davies (Staff) [JD]
- Sue Gardner [SG]
- James Owen [JO]
- Matthew Cock (British Museum))
- Richard Power (British Library)
- John Byrne (hero)
- Maryana (WMF)
- Geoff Bingham (WMF)
Evening: Private dinner with SG at 7.30pm; informal discussion.
Sat 19 November
Attendees:
- Roger Bamkin (Chair) [RB]
- Mike Peel (Minutes) [MWP]
- Andrew Turvey [AT]
- Martin Poulter [MLP]
- Fæ [Fæ]
- Steve Virgin [SV]
- Chris Keating [CK]
- Jon Davies (Staff) [JD]
- Richard Symonds (Minutes; Staff) [RS]
- Sue Gardner (Guest, WMF) [SG]
- James Owen (Guest, WMF) [JO]
- Terence Eden (Guest, Wikimedia volunteer) [TE]
- Andy Mabbett (Guest, Wikimedia volunteer) [AM]
- John Byrne (Guest; Wikimedia volunteer & charity application lead) [JB]
- Joseph Seddon (request)
Timings:
- Coffee: 10:00
- Morning session: 10:30-13:00
- Lunch: 13:00-13:30 (lunch provided)
- Afternoon session: 13:30-17:00 (Room closes)
Agenda:
- 1030-1045
- A: Minutes and Reports
- RB - Agenda
- RB - Apologies for absence
- MP - Review of meetings and approval of Minutes
- Board meeting - Minutes 27Aug11 (approval after improvements requested at the last board meeting)
- Board meeting - Minutes 11Oct11 and in-camera minutes
- Board meeting and EGM - approval of Minutes 16Oct11 and in-camera minutes and review of EGM_2011/Minutes
- Fundraising meeting - 31 Oct, on office wiki (for info)
- Exec meeting - Minutes 1Nov11 (for info)
- Exec call - Exec Minutes 11Nov11 (for info)
- B: Discussions and decisions needed
- 1045 - 1200
B1 Fundraiser Update: B1.1 JD - Technical requirements incl. Gift Aid & Direct Debits B1.2 CK - Promotion B1.3 CK - Income (amount & split) compared to 2012 Activity Plan B1.4 AT - Grant request from WMF B1.5 MWP - Support for the Toolserver B1.6 CK - Participation in the international Grants:Participation Grants programme B1.7 SV - Charity application
- 1200 - 1300
B2 Wikimedia strategy B2.1 AT - Aligning Wikimedia UK with the global Wikimedia strategy B2.2 SG - Increasing participation [1]
- 1330 - 1500
B3 Communications Plan B3.1 Fæ - Operational process and authority for press releases B3.2 RB - Messages and SWOT
- 1530 - 1600
B4 Trustee Roles [2] B4.1 AT - Trustee recruitment B4.2 AT - Trustee skills B4.3 AT - Trustee expectations
- 1600 - 1700
B5 Financial controls B5.1 MWP - Approval of the Expense policy B5.2 JD - Financial protocols and regulations
Streaming
We shall be attempting to live-stream Saturday's discussions (excepting in-camera items, obviously). This is seen as an experiment, and so no guarantees of quality or availability can be made. Watch here or the @WikimediaUK Twitter account for the URL(s). Constructive feedback will be appreciated.
Evening
Evening: meal at Indian Restaurant, and informal discussion. All invited. Can you add names below
- TE, JD, RB, MP, Fæ, Andy M, MLP, ART
Sun 20 November, AM
Attendees:
- Roger Bamkin (Chair) [RB]
- Mike Peel (Minutes) [MWP]
- Andrew Turvey [AT]
- Martin Poulter [MLP]
- Fæ [Fæ]
- Steve Virgin [SV]
- Chris Keating [CK]
- Jon Davies (Staff) [JD]
- Richard Symonds (Minutes; Staff) [RS]
- Guest facilitator? (pending)
Timings: NOTE: The library opens at 11 - arrangements have been made for us to to meet earlier here at our new office
- 09:30-12:30
- 13:00-15:00 trustee workshop on governance
Agenda:
- C: Continuation of minutes and reports
- MP - Review email decisions
- Decision to generalise the Comms staff budget to 'Comms' in general, and to delegate it to MP (5 November)
- Decision to use BaydonHill to process international payments (6 November)
- Decision to delegate the £2k budgeted for office equipment (currently under individual staff budgets) to Jon (11 November)
- Decision to sign up with JustGiving and JustTextGiving (14 November)
- Actions and reports (5 minutes each; items needing longer discussion to be raised under Matters Arising)
- Matters Arising
- JD - Present final draft of Plan B
- JD - Update on recruitment
- D: Discussion
- RB - should we introduce 'deputies' for the named positions (particularly a Vice-Chair?) - (5 mins)
- Review action lines from previous day
- MWP - Demonstration of the procedure for filing expense claims (with a place to "park" issues)
- AT - Scaling up the expenses system - main points (10 mins)
- E: AOB
- MP - Changing the Registered Address to point to the WMUK office
- MP/RB - Date of next meeting, and date for an in-person Board meeting in April
Sun 20 November, PM,
Attendees:
- Mike Peel [MWP]
- Fæ [Fæ]
- Andrew Turvey [AT]
- Martin Poulter [MLP]
- Roger Bamkin (RB)
- Peter Williams [PW] facilitator
Timings:
- 13:00-15:00
- Guest- Governance - JD/Fae have arranged an external facilitator