Reports 11Oct11

Below are the Board reports to the Board Meeting on 11 October 2011; see Agenda 11Oct11.

Templates for actions: {{done}} Done, {{cf}} Carried forward, {{canc}} Cancelled.

Template to mark something as needing discussion: {{discuss}} Discuss

Note that in-camera reports should only contain elements that cannot be reported publicly.

Roger Bamkin (Chair)

• in-camera report

Done recently

Actions

Upcoming

Mike Peel (Secretary)

• in-camera report

Done recently

• Reports/2011/August, Reports/2011/September
• Pushing forward with Geocamp
• Gauging interest in having a UK OTRS workshop
• glamwiki: restricted FTP access granted to volunteers for development area on glamwiki.org

Grants

• Review outstanding applications

Membership approvals

• See in-camera report for list of names and locations

Tasks to do

• Closing off Britain Loves Wikipedia Doing... - two prizes now awarded, with the rest in progress
• Sort through / close off old email addresses Doing... (low priority)
• Update blog to use Vector skin [1]; specify license (the standard CC-BY-SA?) Carried forward (ideally needs tech person; currently low priority)
• Need to know attendance numbers, and number of votes, for Annual Conference 2011 AGM Minutes

Actions

Andrew Turvey (Treasurer)

• in-camera report

Activities to report

Actions

1. AT to send a memento of our gratitude to the teller, outgoing board members, and speakers (excluding new board members), from WikiConference UK 2011 Carried forward
2. AT to investigate how we can move to multiple signatories for large transactions. Doing...
3. AT to investigate debit cards for bank account signatories. Doing...
4. TD to give AT the password for the main paypal account. AT to give all board members read-only access to the paypal account. Discuss
5. AT to investigate term deposits and return to the board with options. Carried forward
6. AT - In camera minutes of 2 February 2011 Carried forward
7. AT - written legal advice onto wiki Carried forward
8. AT to prepare a new budget reflecting the costs of the new profile of staff recruitment
9. AT to investigate alternative banks, with a recommendation to be made at the in-person board meeting Carried forward
10. AT to request a quote for insurance for board members against the risk of personal liability and negligence. Carried forward
11. AT to take text from the strategy document, polish it, and circulate it to the board prior to it being sent around to chief exec applicants. Carried forward

Chris Keating (Director)

• in-camera report

Report

Actions

Sort out print items to support outreach (carried over)

Martin Poulter (Director)

• in-camera report

Recent activity

Coming soon

Actions

• Strategy, publicity & event preparation for Wikimedia Universities Programme Carried forward
• Look into a team for a training event for Food Standards Agency in Autumn (arranged by SV) Carried forward
• Log into OTRS Carried forward

Fæ (Director)

• in-camera report

Report

Actions

• Fae/Roger - GLAM coordination should be proposed as a paid programme activity (not office role) due to the ramping up of the programme, particularly in expectations of growth throughout 2012, and the significant coordination, backroom planning and communication is putting significant burden on a few key volunteers and is beginning to fail to be delivered as a result.
• (TBA, getting urgent) The Strategy Workshop results should be incorporated into the WM-UK wiki, this may be useful to time with further announcements about an EGM if needed to support transition to charity status.
• Fae - Add general simple guidelines to the WM-UK wiki defining what travel expenses WM-UK are prepared to cover for volunteers supporting events.
• (Note) All - Better solution needed to how we regularly pick up emails to OTRS. We recently missed a request for interview with the BBC WRT NOTW situation. (Changing to a note as the solution may be to opt in for email alerts in OTRS; please do so.)

Steve Virgin (Director)

• in-camera report

Report

Actions