Meetings/2008-12-16/IRC

[20:30] mpeel: g'evening all
[20:31] KTC: hi
[20:33] mpeel: any sign of Warofdreams and AndrewRT?
[20:33] cfp: hi. we may as well wait for mike
[20:33] cfp: mickey sorry
[20:35] mpeel: ah; just seen his email.
[20:35] mpeel: has anyone heard anything from andrew?
[20:36] warofdreams joined the chat room.
[20:36] cfp: no. though i'm not sure he was convinced we had much to discuss
[20:38] cfp: someone voice wod
[20:38] Warofdreams was granted voice by ChanServ.
[20:38] KTC: let's start
[20:38] KTC: someone else get a copy of this meeting, my internet connect can drop any seconds
[20:39] Warofdreams: thanks.  apologies for being late; unexpected guests - they were meant to be coming at the weekend, not tonight
[20:39] mpeel: ok, I can log it.
[20:39] Warofdreams: I'll keep a copy
[20:39] Warofdreams: ok, mpeel
[20:39] mpeel: multiple people logging it is even better, just in case.
[20:39] shimgray joined the chat room.
[20:39] KTC: http://meta.wikimedia.org/wiki/Wikimedia_UK_v2.0/Board_meetings/2008-12-16/Agenda
[20:39] KTC: http://meta.wikimedia.org/wiki/Wikimedia_UK_v2.0/Board_meetings/2008-12-08
[20:39] KTC: any issues ?
[20:40] mpeel: looks fine to me
[20:40] Warofdreams: excellent
[20:41] cfp: i'm not sure i remember the whole "TH to investigate other banks" or at least not as an immediate action
[20:41] Warofdreams: just to check, for the minutes, do we have any apologies for absence
[20:42] KTC: not that i knw of Warofdreams
[20:42] cfp: i'll phone him
[20:42] • KTC tried already...
[20:42] KTC: didn't get through
[20:43] Warofdreams: cfp: this was left rather vague; it was kind of stated that you would do it, but never really concluded; I've no problem with striking it if you didn't go away intending to do it
[20:43] mpeel: send him a text, in case he's away from his phone / in a bad signal area atm?
[20:44] cfp: cool thanks wod. i certainly didn't get that impression. it was discussed, but i'm pretty sure any bank will say the same thing (as it's emminently reasonable really)
[20:44] cfp: mpeel: will do
[20:44] Warofdreams: cfp: great, I'll strike that.  Anything else?
[20:45] KTC: Matters Arising then
[20:45] KTC: HMRC tax exempt status
[20:46] cfp: leave until andrew returns
[20:46] geniice joined the chat room.
[20:46] KTC: yep, was just checking whether there was an email somewhere on any replies
[20:46] KTC: Bank & Paypal account
[20:46] Warofdreams: On Bank & Paypal account, I've contacted Michael Snow via e-mail, but as yet no response.
[20:46] cfp: nothing new on the bank/paypal. i had a phone call from them asking for those documents again, and an email telling me how to add donation buttons.
[20:47] cfp: andrew says "can you give my apologies, i'll be a little late, still on the train!"
[20:47] Warofdreams: I could try contacting WMF once more this week, but if they don't meet by early next week, it's unlikely to make much difference to us, anyway
[20:48] mpeel: cfp: which type of account did you sign up for in the end?
[20:48] mpeel: * account = paypal account
[20:48] cfp: well i clicked the button of the one you suggested. but they're all the same once you're signed up
[20:48] cfp: you can both send out email requests for money and do website integration
[20:49] cfp: the details of what i set up were all in that email i sent about it a few weeks.
[20:49] cfp: ago
[20:49] KTC: mpeel & cfp, what do u think about wmf ?
[20:49] mpeel: great. Odd that paypal makes it so confusing on their intro page.
[20:49] cfp: i don't think it's the end of the world if we have to wait
[20:49] mpeel: wmf: I'd just let it be, I doubt that anything will come of it if we push.
[20:50] KTC: let's let it be then
[20:50] KTC: Wikimediauk-l Moderator
[20:50] Warofdreams: ok, I'll leave it.  If I get a response, I'll e-mail it round; if they do decide to meet early, we may need an impromptu meeting or some sort of discussion
[20:50] Warofdreams: Wikimediauk-l moderator: good news!
[20:50] Warofdreams: David e-mailed today and he and JamesF have added me as a moderator
[20:51] Warofdreams: interestingly, there are currently no messages waiting for approval, so I guess that someone has been looking at them
[20:51] cfp: ace
[20:51] mpeel: great
[20:51] Warofdreams: I've also e-mailed Alison and JamesF about the website, but no response yet on this
[20:51] KTC: Warofdreams, there were a couple of msgs from a while ago that got through a few days ago
[20:51] Warofdreams: that was probably it
[20:52] KTC: (unless someone just has their date set up wrong)
[20:52] cfp: on a related note, what happened with getting paypal@wikimedia.org.uk set up to forward to that gmail address i created
[20:53] KTC: did anyone actually asked Alison/JamesF ?
[20:53] cfp: payments.wiki.uk.ltd@googlemail.com
[20:53] cfp: nope. i thought mpeel/wod was going to do it, but i'm happy to do it myself if they haven't already asked
[20:54] cfp: i vaguely remember someone volunteering, maybe i misunderstood/misremembered
[20:54] Warofdreams: is that OK?  I hadn't thought that it was me, and I've been asking them for a lot of things recently
[20:54] mpeel: I can't remember volunteering to do that...
[20:54] cfp: i'll ask them myself then.
[20:54] cfp: ok no worries.
[20:54] cfp: put that as an action on me then
[20:54] Warofdreams: will do.
[20:55] Warofdreams: Wikipedia Loves Art is another one for Andrew
[20:55] KTC: 4.5 # Election Rules
[20:55] Warofdreams: there's been discussion
[20:55] Warofdreams: particularly after the prompt we were sent!
[20:56] KTC: http://meta.wikimedia.org/wiki/Wikimedia_UK_v2.0/Election_Rules
[20:56] KTC: http://meta.wikimedia.org/wiki/Talk:Wikimedia_UK_v2.0/Election_Rules
[20:56] Warofdreams: the discussion on number of board members is strongly favouring 7
[20:56] cfp: a conclusion i'm happy with
[20:57] KTC: 5. Languages then
[20:57] Warofdreams: very little response
[20:58] Warofdreams: not surprising, as most of the projects contacted have very small communities
[20:58] Warofdreams: the only response has been on cy, where a couple of people have posted in Welsh
[20:58] Tango42 joined the chat room.
[20:58] Warofdreams: from what Andrew's translation made of it, they are basically two editors saying they are not interested
[20:59] mpeel: I think we'll need to be bigger before we attract their attention.
[20:59] cfp: ahh. well we tried.
[20:59] cfp: keep including their village pumps in newsletter mailouts etc
[20:59] Warofdreams: maybe so.  perhaps one to revisit in the future, but I'm glad that we tried; it may yet turn up interest in the future
[21:00] Warofdreams: Newsletter, then?
[21:01] KTC: yeah
[21:01] Warofdreams: we need to work on this now, aiming to get it out at the weekend
[21:01] mpeel: I received an email from User:Ironholds about the london wikimeet, and have put his text into the newsletter.
[21:02] mpeel: I'll write the membership section when I get the chance.
[21:02] Warofdreams: yes, thanks for that - it's to the point, which is probably good
[21:02] Seddon joined the chat room.
[21:02] mpeel: I was hoping that he'd cover what the wikimeet discussed in a little more detail, but other than that I like it.
[21:02] Warofdreams: now we're pretty much aware that the WMF won't meet early, I can write a piece of general info on that
[21:03] Warofdreams: I'm going to see if Andrew can write the Wikimedia Loves Art piece
[21:03] Warofdreams: does anyone want to claim the piece on the Oxford bid?
[21:03] KTC: Tom?
[21:03] mpeel: cfp's the logical choice to do that, if he's willing.
[21:03] cfp: yup ok
[21:04] cfp: sorry i haven't done anything on it as yet
[21:04] Warofdreams: great.  and anyone want to claim the AGM?
[21:04] cfp: been away and all that
[21:04] cfp: i'll talk to seddon
[21:04] mpeel: Do we want a section on the AGM, considering its current lack of definitive info?
[21:04] KTC: i can write AGM, but what about ?
[21:04] Warofdreams: the suggestion is "date of AGM pencilled in for... plans for location, voting arrangements, resolutions, events, discussions..."
[21:04] Warofdreams: probably good to summarise the discussions which have been taking place, and ask for further input
[21:05] KTC: ok
[21:05] mpeel: Warofdreams: ok, that makes sense.
[21:05] KTC: do we actually have a "pencilled in" date for the AGM (that we are going for)?
[21:05] Warofdreams: the timeline is suggesting 28 Feb, but that's very very tentative
[21:05] Warofdreams: just working through the notice required, it's the earliest likely date
[21:06] mpeel: saying "February/March 2008" would probably be better than giving a specific date.
[21:06] mpeel: sorry...2009
[21:06] Warofdreams: "late February/March 2009"
[21:06] Warofdreams: sounds good
[21:07] mpeel: should we start putting things like the AGM agenda, and any surrounding events, together?
[21:07] KTC: i was thinking about that
[21:07] Warofdreams: I've been pleased to see some discussion on it
[21:07] KTC: maybe,
[21:08] Warofdreams: but it'll be difficult to firm it all up until we have a date
[21:08] mpeel: true, but we can at least sketch it out, and get comments on it.
[21:09] Warofdreams: does someone want to sketch something out on meta?
[21:09] mpeel: I can start putting something together, so long as other people will join in.
[21:10] KTC: i'll do the agenda
[21:10] Warofdreams: I'll be happy to join in
[21:10] KTC: i don't know about much details on surrounding events tho
[21:10] Warofdreams: probably need to start with some ideas, then get discussion going
[21:10] Warofdreams: what would people like, what is feasible
[21:11] KTC: what would people like & is feasible u mean ? 
[21:12] Warofdreams: yes, although the ideas might turn out to just be one or the other 
[21:12] KTC: talk is always feasible
[21:12] mpeel: hopefully we can come up with a compromise in that situation...
[21:13] mpeel: ok, are we done with the newsletter section?
[21:14] Warofdreams: I think so.  MP, I'll action you to co-ordinate sketching out the AGM agenda and surrounding events.
[21:14] Warofdreams: If that's OK
[21:14] KTC: if there's no more comment, 7. Accounts management then
[21:14] mpeel: Warofdreams: OK
[21:14] cfp: action me to investigate accounting software over the next few weeks
[21:14] Warofdreams: will do.
[21:15] cfp: i had planned to do it prior to TD's email, but a bit of prodding never hurt anyone
[21:15] KTC:
[21:15] KTC: Treasurer's Report
[21:15] cfp: nothing to report.
[21:16] KTC: Membership Report
[21:16] cfp: "he treasurer had a fun holiday in amsterdam between now and the last board meeting"?
[21:16] KTC: 10.1    1. Draft forms
[21:16] KTC: lol @ cfp
[21:16] Warofdreams:
[21:16] cfp: the last forms you emailed round about seemed fine i think
[21:17] Warofdreams: yes, I thought so too
[21:17] KTC: any more application ?
[21:17] mpeel: I've received an application from Andrew, bringing us to 7 received to date.
[21:18] KTC: that doesn't really count tho does it, seeing he's already a member... 
[21:18] mpeel: true. 
[21:18] Warofdreams: it might be that some people were thinking of joining and have postponed it due to the bank account delay
[21:18] mpeel: I've received cheques adding up to a total of £176 (mean of 29.33).
[21:18] cfp: wow
[21:18] KTC: cool 
[21:18] mpeel: Warofdreams: yup, that's my suspicion too.
[21:19] mpeel: I expect that applications will pick up once we start accepting them.
[21:19] Warofdreams: when you put it like that, it's hard to argue with 
[21:19] KTC: anything else on membership?
[21:19] mpeel: I emailed around draft forms for standing orders and gift aid
[21:19] KTC: recieved 
[21:20] mpeel: I don't plan on doing much more on those until we are in a position to start using them, though, unless anyone has any comments on them.
[21:20] KTC: <cfp> the last forms you emailed round about seemed fine i think
[21:20] AndrewRT joined the chat room.
[21:20] AndrewRT was granted voice by ChanServ.
[21:20] AndrewRT: hi all
[21:20] AndrewRT: apologies for being late!
[21:20] mpeel: hello andrew
[21:20] KTC:
[21:20] KTC: hi
[21:21] Warofdreams: hi!
[21:21] AndrewRT: dont tell me you've finished!
[21:21] KTC: almost 
[21:21] Warofdreams: No, but we are on point 10.1
[21:21] KTC: but we're going back to ur bit
[21:21] AndrewRT: hehe
[21:21] AndrewRT: membership forms
[21:21] KTC: if there's nothing else on membership
[21:21] Warofdreams: just on the draft forms mpeel e-mailed around
[21:22] Warofdreams: looked good to me
[21:22] KTC: then back to #HMRC tax exempt status, AndrewRT ?
[21:22] mpeel: I have nothing else to report.