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| '''Minutes of the Wiki Uk Limited Board Meeting #wikimedia-uk-board, 20:30 25/11/2008
| | {{WMUK moved|Meetings/2008-11-25}} |
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| == Constitution ==
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| Present with speaking rights: Kwan Ting Chan (KTC), Tom Holden (TH), Mike Peel (MP), Andrew Turvey (AT)
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| == Apologies ==
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| Mickey Conn (MC) has given his apologies that he may be late.
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| == Minutes of Last Meeting ==
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| [http://meta.wikimedia.org/w/index.php?title=Wikimedia_UK_v2.0/Board_meetings/2008-11-18&oldid=1290854 These minutes] were approved.
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| == Matters Arising ==
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| === Bank account opening ===
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| TH has received all the documents and signed forms he needs from everyone. TH agreed to post these to the co-op tomorrow with [[#Resolution for approval|the resolution]] to be discussed later.
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| ACTION: TH
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| ''At this stage the meeting resolved to go in camera''
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| == Wikimania 2010 sponsorship ==
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| [[User:Seddon|Seddon]] approached the board to update them about the work he has done regarding sponsorship of Wikimania 2010 - Oxford. The Board thanked his for his efforts so far and confirmed we are happy for him to pursue his current investigations
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| ''The meeting returned from being in camera''
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| == Matters arising (continued) ==
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| === Newsletter - non-English translation ===
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| ''MC joined the meeting
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| The message drafted [http://meta.wikimedia.org/w/index.php?title=Wikimedia_UK_v2.0/Languages&oldid=1292789 here] requesting help translating newsletters was approved, subject to minor grammar improvements. The Board thanked MC for his work on this.
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| === Newsletter - distributions ===
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| The Board thanked all those who helped get this out. MC mentioned that he would try to get an article published in [[en:Wikipedia:Wikipedia_Signpost|Wikipedia Signpost]]
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| === Wiki Educational Resources Ltd ===
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| AT has written to Alison Wheeler, a Director of WER, requesting a copy of their Register of Members. No reply has been received so AT said he would call her some time this week if he hasn't heard by then.
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| ACTION: AT
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| === HMRC tax exempt status ===
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| AT has written to HMRC requesting charity status so the company can claim Gift Aid refunds. AT will inform the Board when he hears back.
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| === Direct Debit setup ===
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| TH has investigated with the co-op and with HSBC how Wiki UK could become a direct debit initiator. The co-op had said you could only set up a direct credit facility after being with them for 1-2 years and it would cost "a few hundred pounds". HSBC was approached for comparison and charges £275. The Board agreed it wouldn't be pursued for the time being.
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| MP agreed to draft a standing order form to accompany the once the bank account is opened
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| ACTION: MP
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| === Membership application ===
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| MP reported that the membership application form has been advertised on the meta website and mailing list; the first application has been received in the post.
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| === Newsletter - Wikimeet report ===
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| We were unable to get a report of the wikimeet in time for the newsletter so it was finalised without one. MP agreed to look for a regular attendee to write up a report on the wikimeets.
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| ACTION: MP
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| == Resolution for approval ==
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| After discussion, the following resolution was approved:
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| Pursuant to Section 82 of the Charities Act 1993, the Board of Directors confers upon the Treasurer, Tom Holden, and the Company Secretary, Andrew Turvey, acting together, a general authority to execute in the name and on behalf of the charity assurances or other deeds or instruments for giving effect to transactions to which the charity is a party and have been approved by the Board or its delegate(s).
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| TH agreed to contact Coop to see if they would be happy with this and if not to email round a revised text for approval by email.
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| AT agreed to send a signed copied of the resolution to TH
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| ACTION: TH, AT
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| == Public phone contact ==
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| David Gerard has emailed the Board asking for a phone contact that could be published for the Board.
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| MP agreed to lend the company one PAYG phone which he would keep and whose number would be given to David and published as the Wiki UK Ltd contact number and he would redirect it to other Board members where necessary.
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| ACTION: MP
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| == Wikimediauk-l Moderator ==
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| MP mentioned that some messages from non-contibutors appear to not be getting through. The Board agreed that they would request that MC be added as a moderator to the list Wikimediauk-l.
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| ACTION: MC
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| == Treasurer's Report ==
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| TH reported the final expenses for the formation meeting was £130.10
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| == Secretary's Report ==
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| AT noted there were no items to report
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| == Membership Report ==
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| MP reported he had received one membership application so far. MP agreed to look into the costs and practicalities of receiving subs through paypal. MP agreed to amend the membership form to include suggested donation amounts. AT agreed to send a copy of the Register of Members to MP. The Board agreed to put on the next agenda the process for approving membership applications
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| ACTION: MP, AT, KTC
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| == Timetable Review ==
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| It was decided to keep the [http://meta.wikimedia.org/w/index.php?title=Wikimedia_UK_v2.0/Timeline&oldid=1291264 current timeline] as it is.
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| == AOCB ==
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| === Wikipedia Loves Art ===
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| A message has been posted on the wikimediauk-l list from Pharos requesting volunteers to get involved in [http://en.wikipedia.org/wiki/Wikipedia:Wikipedia_Loves_Art this project].
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| AT expressed an interest in getting involved. MP said he would email Pharos to report back the interest.
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| ACTION: MP
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| === Election Rules ===
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| AT mentioned the [[Wikimedia UK v2.0/AoA|Articles of Association]] we agreed did not specify the voting system to be used. TH mentioned this was discussed when the articles were agreed.
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| AT agreed to draft some [[Wikimedia UK v2.0/Election Rules|election rules]] based on the discussion held when the Articles were discussed and post this on the list for discussion.
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| ACTION: AT
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| == Next Meeting ==
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| The next meeting was agreed for Monday December 1, 8:30pm GMT/UTC.
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| The meeting closed at 23:20.
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| [[Category:Minutes of Wikimedia UK meetings]]
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