2011 Budget: Difference between revisions

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== Initial budget ==
__NOTOC__
* Budget values should be in units of a thousand of pounds - e.g. £500 would be 0.5.
* Budget values should be in units of a thousand of pounds - e.g. £500 would be 0.5.
=== Core ===
 
These elements should not depend on funding from the annual fundraiser or external organizations.
Key to budget holders:
* [[Board]] - expenditure needs a board decision
* AT / Treas. - [[Board#Andrew Turvey|Andrew Turvey]]
* MP / Sec. - [[Board#Michael Peel|Michael Peel]]
* RB - [[Board#Roger Bamkin|Roger Bamkin]]
* CK - [[Board#Chris Keating|Chris Keating]]
* MLP - [[Board#Martin Poulter|Martin Poulter]]
* Fæ - [[Board#Ashley Van Haeften (Fæ)|Ashley Van Haeften]]
* SV - [[Board#Steve Virgin|Steve Virgin]]
* Exec - Executive, consist of AT, MP and RB
 
* [[/Controls|Budget spending controls]]
 
{|class="wikitable"
{|class="wikitable"
! colspan=5 | Available money
! Description !! Authorising<br />Board member !! Amount<br />(£/thousands) !! of which Restricted !! Notes
|-
! colspan=5| Starting position
|-
| 2009-10 Fundraiser || -- || 75 || 40 || Carried over from previous year
|-
| 2010-11 Fundraiser || -- || 540 || || 50% of this is earmarked for international projects
|-
| Grants & sponsorship - for individual projects || -- || 5 || 5 || Hearst Media carried forward (Restricted); £3k Hearst
|-
| Return of kickstart funds || -- || -3 || -3 ||
|-
| '''''Total''' || '''''--''''' || '''''617''''' || '''''42''''' ||
|-
! colspan=5 | Income
|-
|-
!Category !! Source !! Amount (£/thousands) !! Notes
| 2011-12 Fundraiser || -- || 600 || || Prudent assessment; not included in 2011 spending
|-
|-
| rowspan=2 valign=top | '''Fundraising''' || 2010 Fundraiser || TBC || Carried over from previous year
| Membership Fees (£5 x ~100) || -- || 1 || ||
|-
|-
| Independent, ongoing through year || 6? ||  
|'''''Total''''' || '''''--''''' || '''''601''''' || ||
|-
|-
| valign=top | '''Membership''' || Fees (£5 x ~100) || 0.5 ||
! colspan=5 | Programme expenditure
|-
|-
| valign=top | '''Reserves''' || Admin + Programme || 5.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/International_projects International projects (WMF)] || Board || 290 || 40 ||  
|-
|-
|colspan=2|'''''Total''''' || '''''11.5+''''' ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Events_Organiser Events Organiser] || Board || 22.0 || || Discussed in [[Minutes 4Jan11]]
|-
|-
! colspan=6 | Outgoing
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Developer Developer] || Board || 25.0 || || Discussed in [[Minutes 4Jan11]]
|-
|-
!Category !! Project !! Cost (£/thousands) !! Notes
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Culture_and_Heritage_Projects Culture and Heritage Projects] || Fæ || 40.0 || || GLAM-WIKI conferences; museum events; Scotland project
|-
|-
| rowspan=2 | '''Programme spending''' || [[Annual Conference 2011]] || 1.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Education_Projects Education Projects] + [http://office.wikimedia.org.uk/wiki/Expenses/2011/Campus_Ambassador_Programme Campus Ambassador Programme] || MLP || 20.0 || || Incorporates EDU-WIKI Conference & [[Initiatives/WP:CONTRIB Student Outreach]].
|-
|-
|[[#Chapters Conference 2011|Chapters Conference 2011]] attendance || 0.5 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Toolserver Toolserver] || AT || 10.0 || ||
|-
|-
| rowspan=3 | '''Administrative costs''' || [[#Office Manager|Office Manager]], 8 hours a week, 52 weeks, £10/hour || 4.16 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Wikimania_2011_Sponsorship Wikimania 2011 Sponsorship] || RB || 6.0 || ||
|-
|-
|in person board meeting(s?) || 0.5 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Wikisym_2011_Scholarships Wikisym 2011 Scholarships] || MP || 4.0 || || See [[WikiSym Scholarships]]
|-
|-
|Telephone, postage etc || 0.2 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/WikiConference_India_2011_Scholarships WikiConference India 2011 Scholarships] || MP || 3.0 || || See [[WikiConference India Scholarships]]
|-
|-
|rowspan=3 valign=top |'''Reserves''' || Emergency Admin Fund (for next year) || 4.0 ||  
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/OKCon_Sponsorship 2010 & 2011 OKCon Sponsorship] || AT || 2.0 || 2.0 || Open Knowledge Conference sponsorship (Hearst)
|-
|-
|Emergency Programme Fund (for next year) || 1.0 ||  
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Annual_Conference_2011 Annual Conference 2011] || SV || 3.0 || || See [[Talk:Annual_Conference_2011#Budget|detailed budget]].
|-
|-
|colspan=1|'''Sub-total''' || '''5.0''' ||  
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Chapters_Conference_2011 Chapters Conference 2011] || MP || 5.0 || || General support + attendance
|-
|-
| || '''Total''' || '''11.36''' ||  
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Microgrants Microgrants] || Exec || 2.0 || ||
|}
 
=== Non-core ===
These elements depend on the annual fundraiser or external organizations to make them possible.
{|class="wikitable"
! colspan=4 | Available money
|-
|-
!Category !! Source !! Amount (£/thousands) !! Notes
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Partnership_events Partnership events] || MP || 3.0 || ||
|-
|-
| rowspan=1 valign=top | '''Fundraising''' || 2011 Fundraiser || 200 || 50% of this is earmarked for international projects
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/CILIP CILIP conference stall] || MP || 2.5 || || Budget line now closed; total spent was £2425.62.
|-
|-
| valign=top | '''Sponsorship''' || For individual projects || TBC ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/ARKive ARKive partnership] || MLP || 1.0 || ||  
|-
|-
|colspan=2|'''''Total''''' || '''''200+''''' ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Geocamp Geocamp] || MP || 3.0 || ||  
|-
|-
! colspan=4 | Outgoing
| Opportunity Fund || Board || 22.5 || || For new possibilities that arise throughout the year
|-
|-
!Category !! Project !! Cost (£/thousands) !! Notes
|'''Sub-total''' || || '''469''' || '''42''' ||
|-
|-
|rowspan=12 valign=top | '''Programme spending'''|| International projects (WMF) || 100 ||
! colspan=5 | Administrative expenditure
|-
|-
|[[#Chapters Conference 2011|Chapters Conference 2011]] (general support) || 1.5? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Chief_Executive Chief Executive] || Board || 20.0 || || Discussed in [[Minutes 4Jan11]]
|-
|-
|[[#Wikimania 2011 Sponsorship|Wikimania 2011 Sponsorship]] || 1.0? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Office_Manager Office Manager]|| Board || 25.0 || || Discussed in [[Minutes 4Jan11]]. Full time
|-
|-
|[[#WIKI conference|GLAM-WIKI follow-up conference]] || 5.0? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Communications Communications] || MP || 21.0 || ||
|-
|-
|Toolserver || 5.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Annual_Accounts Annual Accounts] || AT || 4.0 || ||
|-
|-
|Micro-grants || 1.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Legal_advice Legal advice (inc. charity application)] || SV/AT || 13.0 || ||
|-
|-
| [[#Printing and distributing Bookshelf materials|Printing and distributing Bookshelf materials]] || 1.0? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Paypal_Fees Paypal Fees] || Treas. || 20.0 || ||
|-
|-
| [[#Seed for membership merchandise|Seed for membership merchandise]] || 0.2? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Other_Fundraiser_Costs Other Fundraiser Costs] || CK || 1.2 || ||
|-
|-
| [[#Events Organiser|Events Organiser]] || 30.0+? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Insurance Insurance] || AT || 1.0 || ||
|-
|-
| [[#Travel|Travel to conferences and partnership meetings]] || 1.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Board_costs Board costs]  || Treas. || 8.0 || ||
|-
|-
| Opportunity Fund (for this year) || 8.0 || For new possibilities that arise throughout the year
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Miscellaneous_Administrative_and_Office_Costs Miscellaneous Administrative and Office Costs] || Treas. || 1.0 || ||
|-
|-
|colspan=1|'''Sub-total''' || '''116.2+''' ||
|'''Sub-total''' || || '''109''' || ||
|-
|-
|rowspan=4 valign=top|'''Administrative costs'''|| Annual Accounts || 1.5 ||
| '''''Total''''' || || '''''578''''' || '''''42''''' ||
|-
|-
|Legal advice || 3.0 ||
! colspan=5 | Ending position
|-
|-
| [[#Office Manager|Office Manager]] upgrade to full time || 20.0? ||
| Reserves || || 60 || || Staff costs 140 per year
|-
|-
|Insurance || 0.5 ||
| 2011 Fundraiser || || 500 || || Minus WMF element
|-
|-
|colspan=1|'''Sub-total''' || '''5.7+''' ||
| Fundraising costs || || 55 || || Paypal fees plus postal follow up campaign
|-
|-
|colspan=2|'''''Total''''' || '''''126.9+''''' ||
| '''''Total''''' || || '''''505''''' || ||
|}
|}


== Potential items ==
[[Category:Financial]]
=== Office Manager ===
Three possibilities that need to be costed and decided upon:
* Continuation at current level of 8 hours per week? 8x52x£10 = £4,160
* Increasing to ~20 hours per week? 20x52x£10 = £10,400.
* Full time position? ~£20k salary, ~£10k+ overheads.
 
=== Events Organiser ===
* Full time position? ~£20k salary, ~£10k+ overheads, plus individual project budgets?
 
=== Printing and distributing Bookshelf materials ===
Materials from the WMF's Bookshelf Project are starting to become available - see http://outreach.wikimedia.org/wiki/Bookshelf . They would likely need some minor alterations so that they are in British English, after which we could print and distribute copies. Other works could also be created and distributed via the same method.
 
Could distribute to:
* Libraries
* Schools
* Universities
* Museums
* At events like GLAM-WIKI, annual conference, etc.
 
Costs would be:
* Printing
* Postage
 
Rough estimate might be £1k(?).
 
=== Seed for membership merchandise ===
* Seed money for printing T-shirts etc.
* Can also be used as prizes in competitions, rewards for helping out at events, etc.
 
Rough estimate might be £200(?), with the aim of becoming largely self-sustaining.
 
=== Chapters Conference 2011 ===
We will need to fund the travel for 2 board members to attend this. Weekend of 25-26 March, in Berlin. Should cost ~£0.5K. Would also be good to provide sponsorship for other chapters, or general support for the conference (pending them meeting the requirements of our grant for the 2010 conference...). Perhaps budget £2k in total?
 
=== Wikimania 2011 Sponsorship ===
Scholarships for people to travel to Wikimania 2011 in Haifa, Israel? £1k?
 
=== Travel ===
Funding for board members and volunteers to travel to free content conferences and meetings with current and potential partners. Could also include accommodation and subsistance. £1k might be an underestimate (10 trips of £100 each), but might be a good starting point. This could do with knowing the amount spent in 2010 on this.
 
=== WIKI conference ===
Follow-up conference to [[GLAM-WIKI]], either on the same topic (GLAM) or on a different one (e.g. education). Budget for GLAM-WIKI 2010 is ~£5k, hence budgeting roughly the same next year.

Latest revision as of 21:45, 2 January 2013

  • Budget values should be in units of a thousand of pounds - e.g. £500 would be 0.5.

Key to budget holders:

Description Authorising
Board member		 Amount
(£/thousands)		 of which Restricted Notes
Starting position
2009-10 Fundraiser -- 75 40 Carried over from previous year
2010-11 Fundraiser -- 540 50% of this is earmarked for international projects
Grants & sponsorship - for individual projects -- 5 5 Hearst Media carried forward (Restricted); £3k Hearst
Return of kickstart funds -- -3 -3
Total -- 617 42
Income
2011-12 Fundraiser -- 600 Prudent assessment; not included in 2011 spending
Membership Fees (£5 x ~100) -- 1
Total -- 601
Programme expenditure
International projects (WMF) Board 290 40
Events Organiser Board 22.0 Discussed in Minutes 4Jan11
Developer Board 25.0 Discussed in Minutes 4Jan11
Culture and Heritage Projects Fæ 40.0 GLAM-WIKI conferences; museum events; Scotland project
Education Projects + Campus Ambassador Programme MLP 20.0 Incorporates EDU-WIKI Conference & Initiatives/WP:CONTRIB Student Outreach.
Toolserver AT 10.0
Wikimania 2011 Sponsorship RB 6.0
Wikisym 2011 Scholarships MP 4.0 See WikiSym Scholarships
WikiConference India 2011 Scholarships MP 3.0 See WikiConference India Scholarships
2010 & 2011 OKCon Sponsorship AT 2.0 2.0 Open Knowledge Conference sponsorship (Hearst)
Annual Conference 2011 SV 3.0 See detailed budget.
Chapters Conference 2011 MP 5.0 General support + attendance
Microgrants Exec 2.0
Partnership events MP 3.0
CILIP conference stall MP 2.5 Budget line now closed; total spent was £2425.62.
ARKive partnership MLP 1.0
Geocamp MP 3.0
Opportunity Fund Board 22.5 For new possibilities that arise throughout the year
Sub-total 469 42
Administrative expenditure
Chief Executive Board 20.0 Discussed in Minutes 4Jan11
Office Manager Board 25.0 Discussed in Minutes 4Jan11. Full time
Communications MP 21.0
Annual Accounts AT 4.0
Legal advice (inc. charity application) SV/AT 13.0
Paypal Fees Treas. 20.0
Other Fundraiser Costs CK 1.2
Insurance AT 1.0
Board costs Treas. 8.0
Miscellaneous Administrative and Office Costs Treas. 1.0
Sub-total 109
Total 578 42
Ending position
Reserves 60 Staff costs 140 per year
2011 Fundraiser 500 Minus WMF element
Fundraising costs 55 Paypal fees plus postal follow up campaign
Total 505
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