Part Time Office Manager: Difference between revisions

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Job Title
{{Historical/Job description}}
 
Part-time Office Administrator
 
About Us
 
Wikimedia UK is a not-for-profit association set up to promote and support in the UK the Wikipedia project, its sister projects, and other open educational resources. "Open" content refers to information which is available for copying, reuse and modification, including for commercial uses, without cost or restriction other than attribution.  We were established in 2008 and are one of [38] similar associations in countries around the world. We work with museums, universities, businesses and media companies to make more content available for use by Wikipedia and to help other people re-use content from Wikipedia. We seek to have a close relationship with other open content organisations in the UK including the Open Knowledge Foundation, the OpenStreetMap Foundation, Creative Commons UK and MySociety. We also seek close links with the community of Wikimedia readers and editors
 
Job Description
 
Providing administrative support to Wikimedia UK for events and meetings.
 
Tasks
 
The kind of tasks that will be performed include:
 
*Banking cheques
*Writing minutes
*Following up actions with board members
*Booking rooms
*Ordering stationary
*??
*??
 
Most of the tasks can be completed at a time of the day at any location convenient to the individual. However, some tasks require attendance at meetings or availability during business hours. Occasional tasks may require attendance at a physical event.
 
Candidate
 
The following skills are required:
 
*Excellent written communication
*Excellent telephone manner
*Good organisation
*ability to work with minimal supervision
*Internet connection and ability to work from home
 
The following elements are preferred:
 
*Knowledge of the Wikimedia projects and community
*bookkeeping
*ability to attend Skype board meetings in the evening
 
Salary
 
The successful candidate will be paid £x per week. Previously agreed overtime will be paid at a rate of £x per hour.
 
Expenses
 
All authorised expenses necessarily incurred in the performance of duties will be reimbursed once a valid claim form has been received. This includes:
 
*postage
*stationary
*internet costs
*telephone
*travel costs
*subsistence
 
==
 
This is a [draft] job description for the post of Office Manager which is currently under discussion.
 
== Job title ==
== Job title ==


Line 97: Line 37:
* Advertise in April
* Advertise in April
* Fill post in June
* Fill post in June
== Budget ==
=== Hours ===
(Missing: National Insurance; holiday/sickness)
{|class="wikitable"
! Month !! Days in month !! Hours !! Cost
|-
| August || 31 || 35.4 || £354
|-
| September || 30 || 34.3 || £343
|-
| October || 31 || 35.4 || £354
|-
| November || 30 || 51.4 || £514
|-
| December || 31 || 53.1 || £531
|-
| January || 31 || 53.1 || £531
|-
| '''Total || 184 || 262.7 || £2627
|}
=== Combined expenses ===
(Missing: travel, stationary costs, internet access. Computer? Skype equipment?)
{|class="wikitable"
! Item !! Cost
|-
| Hours || £2627
|-
| Phone || £50 + calls = £100?
|-
| Stationery, postage, internet access || 250
|-
| '''Total || £2977
|}
[[Category:Job Descriptions]]

Latest revision as of 16:51, 17 April 2012

Historical The page is kept as an archival reference. If you want to discuss a topic, please start a discussion on the community forum.

Job title

"Office Manager" is chosen to avoid the confusion of "Administrator" with the sysop role on the Wikimedia projects.

Hours

Basic time will be 8 hours per week, rising to 12 hours per week during the Annual Fundraiser.

The employee can choose what hours they work, except for certain tasks, e.g. phone calls, which may have to be done during normal office hours and meetings which usually occur from 8:30 to 10:30pm.

Overtime will only be paid if it is authorised beforehand.

Pay

The rate of pay will be £10/hour. Additional pay for holidays, sickness etc. will be paid as per statutory requirements. Reasonable expenses - e.g. telephone, stationary - will be reimbursed through the usual expenses procedure.

The Office Manager will be paid on the last working day of the month by bank transfer following the submission of a timesheet to the [Treasurer] showing the hours worked and the tasks performed. Amounts will be paid net of PAYE income tax and national insurance.

For comparison, the Nationial Minimum Wage is currently £5.80 per hour and this official graduate jobs site gives £10-£16/hr as a range of starting salaries for "Office Managers" and £7.50-£10 for an "Administrator/Secretary". We should expect to have to pay a premium over this to reflect its part-time nature.

(Need to think about holiday pay/time)

Tasks

The Office Manager will report to the [secretary] who will allocate tasks on behalf of the board. These may include:

  • supporting projects, e.g. by booking venues, obtaining quotes or communicating with partner organisations
  • supporting board administration, e.g. minute taking, following up actions and writing reports
  • processing members and expense claims, updating accounts

Costs

No costs may be incurred without the prior permission of the board.

Timeline

  • Advertise in April
  • Fill post in June

Budget

Hours

(Missing: National Insurance; holiday/sickness)

Month Days in month Hours Cost
August 31 35.4 £354
September 30 34.3 £343
October 31 35.4 £354
November 30 51.4 £514
December 31 53.1 £531
January 31 53.1 £531
Total 184 262.7 £2627

Combined expenses

(Missing: travel, stationary costs, internet access. Computer? Skype equipment?)

Item Cost
Hours £2627
Phone £50 + calls = £100?
Stationery, postage, internet access 250
Total £2977
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