Meetings/2010 AGM/Resolutions: Difference between revisions

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==Motion to require better attendance at board meetings==
==1. A motion to create a new class of membership for organisations==


WHEREAS, board meetings over the last year have had very poor attendance. Meetings have frequently had only 4 or 5 of the 7 board members present and some individual board members have missed approximately half of all meetings.
Whereas [[Article]] 2 of our Articles of Association states that "Membership is open to other individuals or organisations who apply to the charity in the form required by the Directors; and are approved by the Directors."


WHEREAS, board members have a legal duty to oversee the activities of the charity and this cannot be done effectively without attending meetings.
Whereas we currently only have one class of members who are all individual members


WHEREAS, poor attendance at a meeting reduces the availability of ideas and the level of oversight over decisions and increases the work that must be done by those members in attendance.
Whereas [[Article]] 3.1 allows the Board to establish classes of membership with different rights and obligations if a general meeting authorises this with a Special Resolution


This meeting resolves, by ordinary resolution, under Article 28 of the Articles of Association to adopt the following rules:
Whereas having organisations as members could significantly assist us further our goals.


1) Board members are expected to attend all board meetings.
Whereas this meeting would like to recognise organisations as a separate class of member, and to reflect their role as a group of people by giving them twice as many votes


2) If a board members is unable to attend a board meeting they should notify the chair, with an explanation, as soon as possible. Excluding last minute changes of plans, notification should take place at least 24 hours before the start of the meeting.
This meeting '''resolves''' by Special Resolution to create a new class of members called Member Organisations. The existing class of members will henceforth be called Individual Members. Any organisation may apply to become a Member Organisation and, if accepted by the board, such a member will have the same rights and obligations as an Individual Member except that each Member Organisation shall have two votes where each Individual Member has one.


3) If a board member fails to attend at least 3 out of 5 consecutive meetings the Chair will write to this board member notifying them that their attendance is at an concerning level and requesting an explanation. The board member must reply within 7 days and their response (or lack thereof) will be considered at the next board meeting. The Chair will propose a motion of censure against the board member, which the board will vote on. If the motion is passed the Chair will write to the board member explaining that the board has found their attendance unacceptable and that the board member must improve their attendance or resign.
=== Amendment ===


4) If a board member fails, having already been censured for their attendance, to attend at least 3 out of 5 consecutive meetings (not counting any missed meetings already counted under rule 3) the Chair will write to them again explaining that their attendance is still unacceptable and request a further explanation or their resignation. The board member must, again, respond within 7 days and this response (or lack thereof) will be considered at the next board meeting. The Chair will propose a motion that a Written Resolution that the board member be removed be issued to members or an EGM held to discuss the removal of the board member. If this motion fails, the Chair will propose a further motion of censure. If either motion passes the Chair will write to the board member again explaining the situation.
Whereas this meetings feels that Member Organisations should not have greater influence in decisions than Individual Members, this meeting '''resolves''' to amend the motion by deleting "except that each Member Organisation shall have two votes where each Individual Member has one."


5) If the Chair's attendance drops below the threshold in rules 3 and 4 the Secretary will perform the role assigned to the Chair in rules 3 and 4.
Proposed by [[User:Mike Peel|Mike Peel]], seconded by Steve Virgin.


6) The board will not amend or repeal these rules without the consultation of members.
==2. A motion to set the membership fee for Individual Members==


==Motion to convert to a CIO and adopt new constitution==
Whereas, the [[Membership Rules]] require the membership fees to be reviewed by each AGM.
''The Charity Commission says it expects to have everything in place for charities to start converting to CIOs in late spring 2010. That will, most likely, be too late for us to do anything about it at this AGM and we'll have to wait until next year, but we should bear in mind that it is a possible item of business for this year.''
Whereas, the chapter's successful fundraiser has significantly reduced the chapter's reliance of membership fees to fund its operations.


==Special Resolution to change the Objects==
This meeting '''resolves''' by Ordinary Resolution to set the fee for all Individual Members at £5 per year.


(placeholder in case discussiosn with the Charity Commission progress enough in time to agree changes)
==3. A motion to set the membership fee for Member Organisations==
 
'''''This motion will be moot if Motion 1 is not passed'''''
 
Whereas, this meeting has created a new class of membership for Member Organisations.
 
Whereas, Member Organisations usually have more funds available than Individual Members.
 
This meeting '''resolves''' by Ordinary Resolution to set the fee for all Member Organisations at £100 per year.
 
==4. A motion to allow the board to waive the membership fee in individual cases==
 
Whereas, some people may be very active in helping the charity but are unable to afford the membership fee.
Whereas, having those people as members would greatly benefit the charity.
 
This meeting '''resolves''' by Ordinary Resolution to amend the [[Membership Rules]] by appending the following clause: "#. The Board of Trustees may, at their discretion, waive the membership fee for Individual Members if they believe it is in the interests of the charity."
 
==5. A motion to appoint board members==
 
Whereas, the [[Board of Trustees]] have all resigned effective at the end of this meeting, as required by the Articles of Association.
Whereas, the Election Rules require an election of board members at this meeting.
 
This meeting '''resolves''' by Ordinary Resolution to hold an election in accordance with the Election Rules and then appoint the elected candidates as members of the Board of Trustees for the next year.

Latest revision as of 00:49, 24 March 2010

1. A motion to create a new class of membership for organisations

Whereas Article 2 of our Articles of Association states that "Membership is open to other individuals or organisations who apply to the charity in the form required by the Directors; and are approved by the Directors."

Whereas we currently only have one class of members who are all individual members

Whereas Article 3.1 allows the Board to establish classes of membership with different rights and obligations if a general meeting authorises this with a Special Resolution

Whereas having organisations as members could significantly assist us further our goals.

Whereas this meeting would like to recognise organisations as a separate class of member, and to reflect their role as a group of people by giving them twice as many votes

This meeting resolves by Special Resolution to create a new class of members called Member Organisations. The existing class of members will henceforth be called Individual Members. Any organisation may apply to become a Member Organisation and, if accepted by the board, such a member will have the same rights and obligations as an Individual Member except that each Member Organisation shall have two votes where each Individual Member has one.

Amendment

Whereas this meetings feels that Member Organisations should not have greater influence in decisions than Individual Members, this meeting resolves to amend the motion by deleting "except that each Member Organisation shall have two votes where each Individual Member has one."

Proposed by Mike Peel, seconded by Steve Virgin.

2. A motion to set the membership fee for Individual Members

Whereas, the Membership Rules require the membership fees to be reviewed by each AGM. Whereas, the chapter's successful fundraiser has significantly reduced the chapter's reliance of membership fees to fund its operations.

This meeting resolves by Ordinary Resolution to set the fee for all Individual Members at £5 per year.

3. A motion to set the membership fee for Member Organisations

This motion will be moot if Motion 1 is not passed

Whereas, this meeting has created a new class of membership for Member Organisations.

Whereas, Member Organisations usually have more funds available than Individual Members.

This meeting resolves by Ordinary Resolution to set the fee for all Member Organisations at £100 per year.

4. A motion to allow the board to waive the membership fee in individual cases

Whereas, some people may be very active in helping the charity but are unable to afford the membership fee. Whereas, having those people as members would greatly benefit the charity.

This meeting resolves by Ordinary Resolution to amend the Membership Rules by appending the following clause: "#. The Board of Trustees may, at their discretion, waive the membership fee for Individual Members if they believe it is in the interests of the charity."

5. A motion to appoint board members

Whereas, the Board of Trustees have all resigned effective at the end of this meeting, as required by the Articles of Association. Whereas, the Election Rules require an election of board members at this meeting.

This meeting resolves by Ordinary Resolution to hold an election in accordance with the Election Rules and then appoint the elected candidates as members of the Board of Trustees for the next year.

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