Govcom Agenda 16May14: Difference between revisions
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'''Govcom meeting at WMUK offices on Friday 16th May 2014 at 2pm.''' | |||
Govcom meeting at WMUK offices on 16th | |||
===14/14 Publication of expenses=== | ===14/14 Publication of expenses=== | ||
| Line 12: | Line 10: | ||
===15/14 Governance audit === | ===15/14 Governance audit === | ||
Timing and scope of final governance audit. | |||
====Notes==== | ====Notes==== | ||
* Hudson recommendations all done. | * Hudson recommendations all done. | ||
| Line 18: | Line 16: | ||
===16/14 Relationship with volunteers=== | ===16/14 Relationship with volunteers=== | ||
Progress of volunteer working group. | |||
===17/14 Board committees=== | ===17/14 Board committees=== | ||
Possible changes to charters. Drafts are available on the wiki: | |||
* [[Audit and Risk Committee charter/Draft]] | * [[Audit and Risk Committee charter/Draft]] | ||
** [https://wikimedia.org.uk/w/index.php?title=Audit_and_Risk_Committee_charter%2FDraft&diff=56403&oldid=56401 diff] | ** [https://wikimedia.org.uk/w/index.php?title=Audit_and_Risk_Committee_charter%2FDraft&diff=56403&oldid=56401 diff from existing] | ||
* [[Governance Committee Charter/Draft]] | * [[Governance Committee Charter/Draft]] | ||
** [https://wikimedia.org.uk/w/index.php?title=Governance_Committee_Charter%2FDraft&diff=56402&oldid=56375 diff] | ** [https://wikimedia.org.uk/w/index.php?title=Governance_Committee_Charter%2FDraft&diff=56402&oldid=56375 diff from existing] | ||
The key changes are as follows: | |||
'''Govcom:''' chaired by Chair of Board as recommended by Hudson review and approved by Board; general governance advice moved to top of the list to reflect actual workload. '''ARC:''' make it clearer that the Treasurer is a member ex officio; slight re-write of 'observer' wording, for consistency with Govcom; appointment of Chair to be ratified by the Board; meetings should be called by the Chair of the Committee. | |||
====Notes==== | ====Notes==== | ||
Approved at board meeting of Dec 2013: ''Review and re-define if necessary the remit of the board committees to enhance the charity's ability to make real progress between meetings, and to achieve our stated aim of reducing meeting length. Consider whether as part of their standing remit the committees should have any delegated powers.'' | Approved at board meeting of Dec 2013: ''Review and re-define if necessary the remit of the board committees to enhance the charity's ability to make real progress between meetings, and to achieve our stated aim of reducing meeting length. Consider whether as part of their standing remit the committees should have any delegated powers.'' | ||
===18/14 Non-board committees=== | ===18/14 Non-board committees=== | ||
Proposed new charter, currently on the public wiki for discussion at [[Volunteer committees]]. (All subject to community and board feedback) | |||
===19/14 Updating the Articles=== | ===19/14 Updating the Articles=== | ||
Decide what needs to be done before the AGM | |||
===20/14 WMUK honorary officer roles=== | ===20/14 WMUK honorary officer roles=== | ||
Discuss role definitions to put to the Board. Draft roles can be found at [https://office.wikimedia.org.uk/wiki/Drafting_area/Honorary_officer_roles Honorary officer roles] | |||
===21/14 Update Scheme of Delegation to the CE=== | ===21/14 Update Scheme of Delegation to the CE=== | ||
Review | |||
===22/14 Standardizing the format of staff reports to the board=== | ===22/14 Standardizing the format of staff reports to the board=== | ||
Review | |||
===23/14 Preparations for elections 2014=== | |||
Discuss progress and planning | |||
====Notes==== | ====Notes==== | ||
* [[2014 Annual General Meeting/planning]] | * [[2014 Annual General Meeting/planning]] | ||
| Line 106: | Line 58: | ||
===25/14 Progress toward initial set of KPIs=== | ===25/14 Progress toward initial set of KPIs=== | ||
Data collection for KPIs. | |||
Discuss procedure/timing for those KPI that require surveys. A [https://wikimedia.org.uk/w/index.php?title=Engine_room&diff=prev&oldid=56418 | Discuss procedure/timing for those KPI that require surveys. A [https://wikimedia.org.uk/w/index.php?title=Engine_room&diff=prev&oldid=56418 call for volunteers] has been made on the Engine Room. | ||
=== AOB=== | === AOB=== | ||
| Line 115: | Line 67: | ||
[[Category:Meeting agendas]] | [[Category:Meeting agendas]] | ||
[[Category:Governance Committee]] | [[Category:Governance Committee|A20140516]] | ||
Latest revision as of 11:33, 13 August 2014
Govcom meeting at WMUK offices on Friday 16th May 2014 at 2pm.
14/14 Publication of expenses
Discuss how this works (and how it should work). Has been unclear for a long time.
Notes
From section 8 of the Finance Policy: It is a condition of receipt of expenses that all expenses are published on an appropriate wiki so that the highest standards of transparency are maintained
- Individual expense claims are normally published on the office wiki (Administrator) with a summary of the claims posted on the public wiki.
- Office expenses and the Chief Executive's expenses are published on the public wiki in summary form i.e. the claimant’s name, the total amount of the claim and the nature of the claim in broad terms. (Administrator)
15/14 Governance audit
Timing and scope of final governance audit.
Notes
- Hudson recommendations all done.
- Chapman recommendations (see WMUK:Interim governance audit report recommendations, Oct 2013)
16/14 Relationship with volunteers
Progress of volunteer working group.
17/14 Board committees
Possible changes to charters. Drafts are available on the wiki:
The key changes are as follows:
Govcom: chaired by Chair of Board as recommended by Hudson review and approved by Board; general governance advice moved to top of the list to reflect actual workload. ARC: make it clearer that the Treasurer is a member ex officio; slight re-write of 'observer' wording, for consistency with Govcom; appointment of Chair to be ratified by the Board; meetings should be called by the Chair of the Committee.
Notes
Approved at board meeting of Dec 2013: Review and re-define if necessary the remit of the board committees to enhance the charity's ability to make real progress between meetings, and to achieve our stated aim of reducing meeting length. Consider whether as part of their standing remit the committees should have any delegated powers.
18/14 Non-board committees
Proposed new charter, currently on the public wiki for discussion at Volunteer committees. (All subject to community and board feedback)
19/14 Updating the Articles
Decide what needs to be done before the AGM
20/14 WMUK honorary officer roles
Discuss role definitions to put to the Board. Draft roles can be found at Honorary officer roles
21/14 Update Scheme of Delegation to the CE
Review
22/14 Standardizing the format of staff reports to the board
Review
23/14 Preparations for elections 2014
Discuss progress and planning
Notes
24/14 Transparency
A quarterly narrative is required for transparency compliance against the transparency KPI "Transparency compliance as determined by Govcom against published transparency commitments". This relates to Strategic goal G2b.2: "We have a high level of openness and transparency, and are recognised for such within the Wikimedia movement and the UK charity sector". See Strategy monitoring plan.
Notes
A request for community feedback has been made on the Engine Room: here.
25/14 Progress toward initial set of KPIs
Data collection for KPIs.
Discuss procedure/timing for those KPI that require surveys. A call for volunteers has been made on the Engine Room.