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==CHILD PROTECTION POLICY AND PROCEDURES==
{{Template:Board Policies approved March 2017}}


==POLICY STATEMENT==
==Policy Statement==


The Society is committed to practice which protects children from harm. Staff and volunteers within this organisation accept and recognise our responsibilities to develop awareness of the issues which cause children harm.
Wikimedia UK is committed to practice which protects children and vulnerable adults from harm. Staff, trustees and volunteers within this organisation accept and recognise our responsibilities to develop awareness of the issues which can cause children and vulnerable people harm.


The Society is also committed to reviewing our Child Protection Policy and Procedures at regular intervals.
This policy is designed for the guidance of staff, trustees and volunteers of the charity. It also provides guidance to children, vulnerable adults, their families, schools and educational institutions, as well as formal or informal groups including children or vulnerable adults who are working with us or who are using our services. This policy will be made available to all of the above mentioned individuals and groups.  


===WHO TO CONTACT===
This policy focuses on Wikimedia UK ‘in person’ events where volunteers, staff and trustees are in contact with children and vulnerable adults. For information about online interaction with these groups, please refer to Wikimedia’s child protection guidelines and related policies and guidance here: https://meta.wikimedia.org/wiki/Child_protection


The Society has designated senior members of staff to take specific responsibility for child protection matters within the Society. These designated people are:
Breaches of this policy will be taken seriously, which may involve expulsion from membership or, in the case of staff, disciplinary proceedings. The charity may decline to work with any volunteer or individual where it appears that to do so might put it in breach of this policy.  


Head Office:
The organisation is committed to reviewing this Safeguarding Policy at regular intervals.


CONTACT DETAILS
==Working with children==


Wikimedia UK will at all times be guided by schools (or other partners) regarding appropriate safeguarding procedures for children and young people with whom the charity is working.


Other Locations:
Staff, trustees or volunteers working with children or young people as part of a Wikimedia UK activity must sign a declaration regarding their previous convictions, giving permission for criminal record checks (currently undertaken by the Disclosure and Barring Service, or DBS) to be carried out. If Wikimedia UK determines that a DBS check is required, this will be applied and paid for by the charity on behalf of the individual(s) concerned.


CONTACT DETAILS
We will adopt a best practice approach to safeguarding. This means that where we are allowed by law to perform checks, but we are not required to do so, we will generally perform the checks; unless they are clearly and substantially disproportionate to the risks involved.


The Head of Programmes and Evaluation (HPE) has responsibility for ascertaining whether or not any programme activity directed or supported by the charity requires child protection checks, and to ensure that these are carried out in a timely manner. The HPE should refer the matter to the CEO and if necessary to the Board before the activity starts if they are unsure whether checks are required, or for other advice or clarification. Wikimedia UK trustees, other Wikimedia UK staff, and personnel associated with Wikimedia UK such as Wikimedians in Residence, are also expected to follow this policy; with the support of the Head of Programmes and Evaluation, their host institution (in the case of residents) and/or the educational partner involved.


All cases of alleged or suspected abuse should be immediately reported to your designated Child Protection Representative, or to the Director in their absence. In the absence of any of the above named Representatives, you should contact your local Social Services office.  
As a general rule, volunteers should not have unsupervised access to children during the course of Wikimedia UK projects or programmes regardless of whether or not criminal records checks have been carried out. All volunteers working with children and young people on behalf of Wikimedia UK must be members of the charity.  


The appropriate external contacts are:
==Working with vulnerable adults==


Social Services Office – Child Care Help Desk
Vulnerable adults will be treated in the same way as children with regards to the requirement for DBS checks. As with children, it is very unlikely that staff, trustees or volunteers will work with vulnerable adults frequently or intensively, and so statutory checks are not required by law. However, if staff, trustees or volunteers from Wikimedia UK are going to be working with vulnerable adults they will be required to sign a declaration regarding their previous convictions and give permission for any necessary checks to be carried out. Only members of the charity will be permitted to work with vulnerable adults as a Wikimedia UK volunteer.


Police Station
==Definitions==


Other localities:
Definition of a child
Contact your local Social Services Office or Police Station
A child is defined as any individual under the age of 18 years.


National advice – NSPCC Helpline – 0800 800500 (24 hr)
Definition of a vulnerable adult
A vulnerable adult is a  person over the age of 18 years who is in receipt of or may be in need of community care services by reason of mental of other disability, age or illness and who is or may be unable to take care of him or herself, or unable to protect him or herself against harm or exploitation. The charity’s Safeguarding Policy applies to all children and vulnerable adults  regardless of gender, ethnicity, disability, sexuality or religion.


==LEGISLATION AND GUIDANCE==
Definitions of abuse
The abuse of children or vulnerable adults occurs when the behaviour of someone in a position of greater power than a child or vulnerable adult causes harm. Harm cannot always be easily categorised as people can be abused in a number of ways, but four broad definitions of abuse can be identified:


These documents are based on the following detailed legislation and guidance, which is held at Head Office:
* Physical – where children or vulnerable adults are hurt by ill-treatment, or deliberate or neglectful failure to prevent injury or harm.
* Emotional – where children or vulnerable adults are persistently or severely emotionally neglected or rejected, for example, by not being given enough love or attention (particularly in the case of children), made to feel worthless, or being intimidated by threats or taunts.
* Sexual – where children or vulnerable adults are encouraged or forced to observe or participate in any form of sexual activity
* Neglect – where children or vulnerable adults’ physical and/or psychological needs are persistently or severely neglected, or the failure to protect a child from exposure to any kind of danger.


i)Department of Health/Home Office/DfEE:
==Whom to contact==
‘Working Together to Safeguard Children’ 1999


ii)Volunteer Development Agency
All concerns about child protection matters or complaints that occur at an event should be reported to the lead event organiser, who should take responsibility for dealing with the situation according to the guidance in this policy. If the concern relates to the event organiser themselves, it should be reported to another volunteer, member of Wikimedia UK staff, or member of staff from the host venue.
‘Our Duty To Care’


iii)The Children’s Act 1989
The Head of Programmes and Evaluation should be informed of the situation as soon as possible by the event organiser or by the person raising the concern if it relates to the event organiser. If the concern relates to the Head of Programmes and Evaluation you should contact the Chief Executive; or the [[Chair]] of Wikimedia UK if it relates to the Chief Executive.


iv)The Protection of Children Act 1999
If the matter is not resolved to your satisfaction by the person you reported it to you should escalate the matter to the Head of Programmes and Evaluation, the Chief Executive or the Chair of the board, as appropriate.


==WHO DOES THIS AFFECT?==
The Head of Programmes and Evaluation, Chief Executive and Chair are collectively referred to as the "child protection representatives" and must follow the [[Child_Protection_Policy/Child_protection_representative_guidelines|Child protection representative guidelines]]. If the person you have reported your concerns to at the event does not take appropriate action, and in the absence of any of the above named Representatives, you should consider contacting your local Social Services office or the police. You may also call the NSPCC's National 24 hour Helpline on 0800 800500.


These documents are designed for the guidance of all staff and volunteers of the Society, as well as all children and their families and carers who are utilising the services of the Society.  The policy and procedures will be made available to all of the above mentioned individuals/groups. 
==Non Wikimedia UK events==


A child is defined as any individual under the age of 18 years. The policy and procedures may also be relevant for use in the case of any vulnerable young person over the age of 18 years who is utilising the services of the Society.
The spirit of this policy is that all adults involved in the Wikimedia movement have a shared responsibility to safeguard others. There may be times, due to the nature of the Wikimedia movement and the participation of children both online and at physical events such as Wikimania, that volunteers, members, staff or trustees from the UK Chapter may encounter a situation where a young person or a vulnerable adult could come to harm. In this situation, all adults associated with the UK Chapter are expected to act with care and consideration for others and to provide whatever support they are reasonably able to provide.


The Society’s Child Protection policy and procedures apply to all children and young people regardless of gender, ethnicity, disability, sexuality or religion.
==Legislation and Guidance==


==PROCEDURES==
These documents are based on the following detailed legislation and guidance, which can be found online:


===1.Sharing information about concerns with agencies who need to know, and involving parents and children appropriately===
Department of Health/Home Office/DfEE:
‘


====DEFINITIONS OF ABUSE====
Working Together to Safeguard Children’ 1999


Child abuse occurs when the behaviour of someone in a position of greater power than a child causes harm.  Harm cannot always be easily categorised as children can be abused in a number of ways, but four broad definitions of abuse can be identified:
Volunteer Development Agency
 
‘Our Duty To Care’
Physical – where children are hurt by ill-treatment, or deliberate or neglectful failure to prevent injury or harm.
Emotional – where children are persistently or severely emotionally neglected or rejected, for example, by not being given enough love or attention, made to feel worthless, or being intimidated by threats or taunts.
Sexual – where children are encouraged or forced to observe or participate in any form of sexual activity.
Neglect – where children’s physical and/or psychological needs are persistently or severely neglected, or the failure to protect a child from exposure to any kind of danger.
 
====DISABLED CHILDREN====
 
Disabled children, including the visually impaired, may be more vulnerable to abuse than other children.  Safeguards are essentially the same as those for non-disabled children.
 
Where a child has communication or learning difficulties, attention must be paid to the child’s special needs and to ways of ascertaining his/her perception of events.  The child’s wishes may be identified by use of non-verbal communication systems, interpreters or facilitators.
 
Particular attention needs to be paid to promoting high standards of care and raising awareness of the risks to disabled children in order to strengthen the capacity of children and their families to protect themselves. 
 
Measures include:
 
Helping disabled children make their wishes and feelings about their care and treatment known.
Ensuring that all disabled children know how to raise concerns if they are worried or angry about something.  They should have access to people with whom they can communicate.  Disabled children with communication difficulties should have a means of being heard available to them at all times.
Commitment to and understanding of all children’s safety and welfare needs among providers of services.
Close contact with parents and carers and a culture of openness on the part of services.
 
====AWARENESS OF ABUSE====
 
Awareness is the key issue in both the detection and prevention of abuse.  A staff member, volunteer, parent or carer may become aware or suspicious of abuse of a child by:
 
i)being told in confidence by the individual child
ii)being told by another person as hearsay or as a witness
iii)observing symptomatic behaviour
iv)observing outward signs of physical abuse/injury
 
The abuse may:
 
a)have take place a long time ago – even in early childhood and the child may still be suffering the consequences
b)be an on-going form of abuse which takes place outside the Society – e.g. typically at home
c)be a current or very recent abuse that has taken place within the Society
 
====HOW TO RECOGNISE SIGNS OF ABUSE====
 
Possible indicators may include:
 
Physical Abuse
Any visible injuries particularly not normal child-like bumps and scrapes
Children who find it painful to walk, sit down, to move their jaws or demonstrate other pain
Being furtive or secretive, or displaying uncharacteristic aggression or withdrawn behaviour
Compulsive eating or sudden loss of appetite
Having difficulty in staying awake or suddenly becoming un-coordinated
Giving confused or conflicting explanations of injuries
 
Emotional Abuse
Poor attachment relationship between the child and parent/carer
Parent/carer displaying unresponsive or neglectful behaviour towards the child or making negative comments about the child
Child demonstrating emotional indicators such as low self esteem, unhappiness, fear, distress or anxiety
Child demonstrating behavioural indicators such as attention seeking, opposing, withdrawing or insecurity.
 
Sexual Abuse
Awkwardness in walking or sitting down
Tummy pains
Tiredness
Extreme variations in behaviour, such as anxiety, aggression or withdrawal
Sexually provocative behaviour or knowledge that is incompatible with the child’s age and understanding
Drawings and/or written work which are sexually explicit
Direct disclosure – it is important to recognise that children have neither the experience nor the understanding to be able to make up stories about sexual assault.
 
Neglect
Underweight or obese
Unkempt dirty appearance, inadequate/unwashed clothes
Hunger
Listlessness
Indiscriminate friendliness or poor social relationships
Poor concentration
Low self esteem
 
====RESPONDING TO SUSPECTED ABUSE====
 
No member of staff, volunteer, parent or carer should investigate reports of physical or sexual abuse him/herself.  Alleged victims, perpetrators, those reporting abuse and others involved should not be interviewed beyond the point at which it is clear that there is an allegation.
 
Medical attention should be sought immediately for the child if required.  Any individual to whom an allegation of child abuse is made should then:
 
Step 1: Limit any questioning to the minimum necessary to seek clarification only, strictly avoiding “leading” the child by making suggestions or asking questions that introduce their own ideas about what may have happened.
 
Step 2: Stop asking any more questions as soon as the child has disclosed that he/she believes that something abusive has happened to him/her or to someone else.
 
Step 3: Tell the child that the relevant designated Child Protection Representative or Authority will now be made aware of the issue.
 
Step 4: Depending on the age of the child, ask the child what steps he/she would like taken to protect him/her now that an allegation has been made and assure him/her that the Society will try to follow those wishes.
 
Step 5: Report the information immediately to the designated Child Protection Representative for that area (or to HR or Director at Head Office).  If the allegation or suspicion is about the designated person, the report should be made to Head Office.  If the volunteer or member of staff would prefer to speak to someone other than designated persons within the Society, he/she should contact Social Services directly.  All contact details are as given on pages 3 and 4 of this document.
Step 7: If the report has been made to a staff member or volunteer, inform the child’s parents/carers unless there is a suspicion of their involvement.
 
Step 6: Complete a Record of Concern form and pass this to the designated Child Protection Representative, or relevant Authority if required.  Records of Concern must be stored confidentially, in a secure place accessed only by a designated Child Protection Representative.
 
Additionally, any staff member, volunteer, parent or carer who is told indirectly of any incident or witnesses or suspects any form of child abuse must report the information immediately, as detailed in Step 5.
 
====DO’S AND DON’TS====
 
DO
DON’T
Treat any allegation seriously
Make promises you can’t keep
Display belief in what the child is telling you
Interrogate the child
Tell the child he/she is right to tell you
Cast doubt on what the child tells you
Reassure that he/she is not to blame
Interrupt or change the subject
Be honest about who you have to tell and why
Say anything that makes the child feel responsible for the abuse
Take further action immediately
Do nothing – tell the relevant person or authorities immediately
Write down everything said and what was done
 
Seek medical attention if necessary
 
Inform parents/carers unless there is suspicion of their involvement
 
====CONFIDENTIALITY====
 
Staff members, volunteers, parents or carers should never give absolute guarantees of confidentiality to children or other colleagues wishing to tell them something serious.  They should, however, guarantee that they will only pass on information to the minimum number of people who must be told to ensure proper action is taken.  They should guarantee that they will not tell anyone who does not have a clear “need to know” and that confidentiality will be respected within the designated team.  If  any staff member, volunteer, parent or carer has any suspicion, allegation or disclosure that a child is suffering or is likely to suffer significant harm, then this must always be referred to the relevant Child Protection Representative or Social Services.
 
‘Working Together to Safeguard Children’ 1999 states the following:
 
‘Those providing services to adults and children will be concerned about the need to balance their duties to protect children from harm and their general duty to their service user…Where there are concerns that a child is, or may be, at risk of significant harm however, the needs of the child must come first.  In these circumstances the over-riding objective must be to safeguard the child.
 
Research and experience have shown repeatedly that keeping children safe from harm requires professionals and others to share information:
 
about a child’s health and development and exposure to possible harm;
about a parent who may need help to care for a child adequately and safely;
about those who may pose a risk of harm to a child. 
Often it is only when information from a number of sources has been shared and is then put together that it is clear that the child is at risk or is suffering significant harm.’
 
===2.Adopting child protection guidelines through a code of behaviour for staff and volunteers===
 
It is essential that children and young people involved with the Society are:
 
Valued and respected as individuals
Listened to
Involved in decision making as appropriate
Encouraged and praised as appropriate
 
====APPROPRIATE CONDUCT AND BEHAVIOUR====
 
Staff members, volunteers, parents and carers should:
 
Be aware of a visually impaired child’s need for physical contact, but ensure that contact is appropriate and given only with the consent of the child or young person – in the case of restraining a child to prevent injury or comforting a distressed child, ensure physical contact is ceased at the earliest possible moment. 
Avoid initiating physical expressions of emotion such as kissing or hugging, but remember that a visually impaired child or young person may need to physically express emotion in these ways – if a child initiates such expressions, cease it at the earliest possible moment without causing the child to feel rejected.
Avoid intrusive forms of play (i.e. tickling, horseplay) – if physical contact is offered from a child, cease it at the earliest possible moment without causing the child to feel rejected.
 
Not allow children and young people to use inappropriate language unchallenged.
Ensure that at least two adults are present when supervising children or young people.
Not spend excessive amounts of time alone with children, away from others – meetings with individual children or young people should take place as openly as possible.  If privacy is required, the door should be left open and other staff or volunteers informed of the meeting.
Avoid taking individual children on car journeys, however short – where this is unavoidable, it should be with the full knowledge and consent of parents/carers and a member of management.
Not meet with children outside organised activities, unless it is with the knowledge and consent of parents and a member of management.
Never do things of a personal nature for a child or young person that they can do themselves.
Never let allegations a child or young person makes go without being addressed and recorded.
 
The following forms of behaviour between staff members or volunteers and children or young people are not allowed under any circumstances:
 
Sexual conduct
Lending or borrowing of money or property
Giving or receiving gifts
Exclusive or secretive relationships
 
====RELATIONSHIPS BETWEEN PERSONNEL====
 
Relationships between both paid staff and volunteers should be based on mutual respect.  All staff and volunteers are expected to contribute and take responsibility to ensure a positive working environment and to conduct themselves accordingly.
===3.Following the procedures for safeguarding children on trips===
 
Trips involving children and young people will normally also include parents and carers.  However, it is important that the following procedures are adhered to in order to keep children and young people safe:
 
Ensure children and young people are aware of how they are expected to behave
Gain written consent from parents/carers for children to participate in an outing, as well as a written statement of any specific needs or requirements for their child
Ensure at least one staff member or volunteer participating in the outing is trained in first aid and has access to first aid equipment
Ensure all those attending are aware of their roles and responsibilities and are appropriately qualified and experienced
 
If using an activity centre or other external provider:
 
Use reputable organisations which have in place any licences or accreditation required (some adventure activities require specific licences)
Visit the centre beforehand wherever possible
Gain agreement from parents/carers and the children and young people on the trip on the activities to be undertaken
Ensure external providers have proper safety procedures in place (e.g. insurance, equipment/transport maintenance, health and safety policy, Child Protection Policy etc)
Ensure the accommodation is suitable
 
All planned activities and trips must be appropriate for the group of children and/or young people participating.
===4.Sharing information about child protection and good practice with children, parents, staff and volunteers===
 
It is essential that children and young people understand that any concerns they may have will be listened to and taken seriously.  It is also essential that parents and carers are aware of and understand the procedures the Society has in place for maintaining the welfare of children and young people using its services.
 
Society management is responsible for ensuring that relevant information is available to and exchanged between all those involved in the operation of the Society and its activities.  Confidential information should only be shared on a need to know basis.
 
Management and staff are responsible for:
 
Ensuring children and young people have information about how and with whom they can share their concerns, complaints and anxieties.  This information must be shared in a manner appropriate to the age of the child/young person. 
Ensuring all information is available in multiple formats for the blind and visually impaired.
Ensuring parents and carers are aware of the nature of relationships with adults with whom their children form friendships.
Publicising information to parents and carers about the Society’s activities, its Child Protection Policy and Procedures, and the name of the person(s) to contact in the event of concerns or complaints.
Ensuring all staff and volunteers have the information required to deal with emergencies and child protection issues.
 
===5.Following carefully the procedures for recruitment and selection of staff and volunteers===
 
When a vacancy is identified, a job description or task/project brief must be drawn up which should identify the skills required for that post.  The vacancy should be advertised as widely as possible through the most appropriate means.
 
All volunteers and staff, including temporary or casual workers, must be subject to the Society’s selection and recruitment procedures as follows:
 
All candidates must complete an application form.
The recruiting manager should verify the person’s identity by his/her birth certificate, passport or other formal document, preferably something bearing their photograph.
The recruiting manager should verify any qualifications stated on the application form.
All suitable candidates must have an interview or meeting, with the recruiting manager and one other senior staff member.
Any gaps in employment or inconsistencies in the candidate’s history must be identified and reasons given.
Written references should be taken up prior to the employment of the successful candidate, and verified by a telephone call.
All successful candidates, including volunteers who may come into contact with children and young people, must be subject to Enhanced Disclosure through checks by the Criminal Records Bureau (CRB).
No unsupervised access to children is to be allowed until references have been reviewed and results from the CRB are obtained.
Advice should be sought prior to recruiting someone with a criminal record or record of other offences.
New members of staff or volunteers must undergo a supervised probationary period including a comprehensive induction which must cover the Child Protection Policy and Procedures.
 
===6.Providing effective management for staff and volunteers through supervision, support and training===
The Society will ensure that all staff and volunteers are well informed and supported, by the following process:
 
====Induction====
 
As part of their general induction, new staff and volunteers will be familiarised with this Policy and Procedures document, as well as other policies such as Health and Safety.  This may include training in child protection issues.
 
====Probationary Period====
 
The development and suitability of the employee or volunteer will be reviewed during the first six months of taking up the post. 
 
====Supervision and Support====
 
Regular meetings, whether individual or on a group basis, will provide an opportunity for staff/volunteers to share concerns, anxieties or worries about their work or the environment.  Meetings should also be an opportunity to identify areas of concern and/or training needs.
 
Specific training will be provided for all Designated Child Protection Representatives.
 
==APPENDIX I: RECORD OF CONCERN==
 
Name of Child:
Age:
Child’s Address:
 
 
 
Name of Parent/Carer:
Telephone no:
 
Is the person making this report expressing his/her own concerns or passing on those of someone else?
 
 
 
 
 
 
What is said to have happened or what was seen?
 
 
 
 
 
 
 
 
 
 
 
When and where did it occur?
 
 
 
 
 
Has the child been spoken to?  If so, what was said?
 
 
 
 
 
 
 
 
Who else, if anyone, was involved and how?
 
 
 
 
What was said by those involved?
 
 
 
 
 
Were there any obvious signs, e.g. bruising, bleeding, changed behaviour?
 
 
 
 
Has anybody been alleged to be the abuser?
 
 
 
 
Have the child’s parents been contacted?
 
 
 
Who else has been told about it and when?
 
 
 
 
Signed…………………………………  Date……………….
Print Name …………………………………………………….
 
 
 
 
 
 
 
 
==APPENDIX 2: GUIDELINES FOR CHILD PROTECTION REPRESENTATIVES==
 
The responsibilities of a designated Child Protection Representative are:


To ensure that the Society’s Child Protection Policy and Procedures are followed
[http://www.legislation.gov.uk/ukpga/1989/41/contents The Children Act 1989]
To undertake training in the recognition and investigation of child abuse
To develop knowledge of the procedures involved in reporting abuse
To make this knowledge available to all staff, volunteers, parents, carers and children as appropriate
To manage the process of referring cases or suspected cases of abuse to Social Services by:


i.Ensuring all staff, volunteers, parents, carers and children know who is the designated Child Protection (CP) Representative
[http://www.legislation.gov.uk/ukpga/1999/14/contents The Protection of Children Act 1999]
ii.Ensuring that all staff, volunteers, parents, carers and children know that concerns about abuse or possible abuse must be brought to the designated CP Representative or in his/her absence, the most senior member of staff
iii.Deciding, after discussion with the relevant parties,  if the case should be referred or not, or if further clarification should be sought from the parents/carers at any point
iv.Ensuring decisions and facts are recorded using a Record of Concern
v.Reporting the case to Social Services, confirming the referral in writing under confidential cover


To ensure all staff and volunteers undergo basic Child Protection awareness training as appropriate
[[Category:Policies]]
To be a contact point for external agencies needing to contact the Society about child protection matters
To ensure written records are stored securely with access available to designated people only
To ensure Society recruitment procedures are followed and CRB Enhanced Disclosures are obtained for all new staff and volunteers
To identify the need for support that any employee or volunteer may have when involved in an abuse case and to liaise with necessary parties to establish how this support can be offered.

Latest revision as of 13:49, 10 May 2017

Comment This policy was updated with input from staff, trustees and the Wikimedia UK volunteer community and approved by the board in March 2017.

Policy Statement

Wikimedia UK is committed to practice which protects children and vulnerable adults from harm. Staff, trustees and volunteers within this organisation accept and recognise our responsibilities to develop awareness of the issues which can cause children and vulnerable people harm.

This policy is designed for the guidance of staff, trustees and volunteers of the charity. It also provides guidance to children, vulnerable adults, their families, schools and educational institutions, as well as formal or informal groups including children or vulnerable adults who are working with us or who are using our services. This policy will be made available to all of the above mentioned individuals and groups.

This policy focuses on Wikimedia UK ‘in person’ events where volunteers, staff and trustees are in contact with children and vulnerable adults. For information about online interaction with these groups, please refer to Wikimedia’s child protection guidelines and related policies and guidance here: https://meta.wikimedia.org/wiki/Child_protection

Breaches of this policy will be taken seriously, which may involve expulsion from membership or, in the case of staff, disciplinary proceedings. The charity may decline to work with any volunteer or individual where it appears that to do so might put it in breach of this policy.

The organisation is committed to reviewing this Safeguarding Policy at regular intervals.

Working with children

Wikimedia UK will at all times be guided by schools (or other partners) regarding appropriate safeguarding procedures for children and young people with whom the charity is working.

Staff, trustees or volunteers working with children or young people as part of a Wikimedia UK activity must sign a declaration regarding their previous convictions, giving permission for criminal record checks (currently undertaken by the Disclosure and Barring Service, or DBS) to be carried out. If Wikimedia UK determines that a DBS check is required, this will be applied and paid for by the charity on behalf of the individual(s) concerned.

We will adopt a best practice approach to safeguarding. This means that where we are allowed by law to perform checks, but we are not required to do so, we will generally perform the checks; unless they are clearly and substantially disproportionate to the risks involved.

The Head of Programmes and Evaluation (HPE) has responsibility for ascertaining whether or not any programme activity directed or supported by the charity requires child protection checks, and to ensure that these are carried out in a timely manner. The HPE should refer the matter to the CEO and if necessary to the Board before the activity starts if they are unsure whether checks are required, or for other advice or clarification. Wikimedia UK trustees, other Wikimedia UK staff, and personnel associated with Wikimedia UK such as Wikimedians in Residence, are also expected to follow this policy; with the support of the Head of Programmes and Evaluation, their host institution (in the case of residents) and/or the educational partner involved.

As a general rule, volunteers should not have unsupervised access to children during the course of Wikimedia UK projects or programmes regardless of whether or not criminal records checks have been carried out. All volunteers working with children and young people on behalf of Wikimedia UK must be members of the charity.

Working with vulnerable adults

Vulnerable adults will be treated in the same way as children with regards to the requirement for DBS checks. As with children, it is very unlikely that staff, trustees or volunteers will work with vulnerable adults frequently or intensively, and so statutory checks are not required by law. However, if staff, trustees or volunteers from Wikimedia UK are going to be working with vulnerable adults they will be required to sign a declaration regarding their previous convictions and give permission for any necessary checks to be carried out. Only members of the charity will be permitted to work with vulnerable adults as a Wikimedia UK volunteer.

Definitions

Definition of a child A child is defined as any individual under the age of 18 years.

Definition of a vulnerable adult A vulnerable adult is a person over the age of 18 years who is in receipt of or may be in need of community care services by reason of mental of other disability, age or illness and who is or may be unable to take care of him or herself, or unable to protect him or herself against harm or exploitation. The charity’s Safeguarding Policy applies to all children and vulnerable adults regardless of gender, ethnicity, disability, sexuality or religion.

Definitions of abuse The abuse of children or vulnerable adults occurs when the behaviour of someone in a position of greater power than a child or vulnerable adult causes harm. Harm cannot always be easily categorised as people can be abused in a number of ways, but four broad definitions of abuse can be identified:

  • Physical – where children or vulnerable adults are hurt by ill-treatment, or deliberate or neglectful failure to prevent injury or harm.
  • Emotional – where children or vulnerable adults are persistently or severely emotionally neglected or rejected, for example, by not being given enough love or attention (particularly in the case of children), made to feel worthless, or being intimidated by threats or taunts.
  • Sexual – where children or vulnerable adults are encouraged or forced to observe or participate in any form of sexual activity
  • Neglect – where children or vulnerable adults’ physical and/or psychological needs are persistently or severely neglected, or the failure to protect a child from exposure to any kind of danger.

Whom to contact

All concerns about child protection matters or complaints that occur at an event should be reported to the lead event organiser, who should take responsibility for dealing with the situation according to the guidance in this policy. If the concern relates to the event organiser themselves, it should be reported to another volunteer, member of Wikimedia UK staff, or member of staff from the host venue.

The Head of Programmes and Evaluation should be informed of the situation as soon as possible by the event organiser or by the person raising the concern if it relates to the event organiser. If the concern relates to the Head of Programmes and Evaluation you should contact the Chief Executive; or the Chair of Wikimedia UK if it relates to the Chief Executive.

If the matter is not resolved to your satisfaction by the person you reported it to you should escalate the matter to the Head of Programmes and Evaluation, the Chief Executive or the Chair of the board, as appropriate.

The Head of Programmes and Evaluation, Chief Executive and Chair are collectively referred to as the "child protection representatives" and must follow the Child protection representative guidelines. If the person you have reported your concerns to at the event does not take appropriate action, and in the absence of any of the above named Representatives, you should consider contacting your local Social Services office or the police. You may also call the NSPCC's National 24 hour Helpline on 0800 800500.

Non Wikimedia UK events

The spirit of this policy is that all adults involved in the Wikimedia movement have a shared responsibility to safeguard others. There may be times, due to the nature of the Wikimedia movement and the participation of children both online and at physical events such as Wikimania, that volunteers, members, staff or trustees from the UK Chapter may encounter a situation where a young person or a vulnerable adult could come to harm. In this situation, all adults associated with the UK Chapter are expected to act with care and consideration for others and to provide whatever support they are reasonably able to provide.

Legislation and Guidance

These documents are based on the following detailed legislation and guidance, which can be found online:

Department of Health/Home Office/DfEE: ‘

Working Together to Safeguard Children’ 1999

Volunteer Development Agency ‘Our Duty To Care’

The Children Act 1989

The Protection of Children Act 1999

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