2013 Activity Plan/GLAM Conference: Difference between revisions

Latest revision as of 12:09, 10 July 2014

Description

Following on from the success of the 2010 GLAM Conference run in the UK WMUK is keen to host another major international event, this time in cooperation with the British Library. This budget will allow for venue costs, supporting the travel of speakers, the attendance of delegates from the international volunteer community and extra staffing to arrange and organise the event.

Our GLAM work has developed and matured considerably since the last conference and been picked up internationally. This conference will enable the sharing of good practice and the development of new ideas.

The conference was originally scheduled for Autumn 2012 but capacity did not allow it to happen. It was instead replaced by a GLAMcamp in September 2012.

Amount

£20,000

Budget responsibility

John Byrne

This is a draft budget to help us plan for the conference. GLAM WIKI 2013 consultant pay was budgeted from the GLAM WIKI 2012 stream.

GLAM-WIKI conference	Total budget 20,000
Catering [1] Friday	1,800	Tea break x2 and basic lunch (with tea) for 150 people.
Catering Saturday	2,475	Tea break x2 and basic lunch (with tea), staff cost at £15/h for 3-4 staff for 7-9 hours.
Catering Sunday	Within £500	Only covering refreshments. Wikimedia Sverige has committed to supporting the Sunday catering up to £500.
Speaker travel	2,000
Speaker accommodation	1,000
Travel scholarships for delegates/speakers	2,000
Stationery	100
couriering materials	75
Materials	2,000	Print brochures and merch - bags, laynards, pens, badges
Gifts for speakers	200
TOTAL	12,150
Income from the tickets	1703,23
Europeana grant	500

[1] Total catering invoice came up to £4,177.44

Report from Sage shows final spend as of 30 September 2013 - [1]

Timetable for activities

Conference taking place over 12-14 April 2013.

Success Criteria

Sufficient attendance as per plan
Attendees value conference and provide good feedback.
Conference content is stimulating and appropriate
That there is follow-up that offers development throughout the GLAM community and builds links with Wikimedia UK.

Risks

Low attendance.
Lack of stimulating content.
Lack of focus.

@@ Line 1: / Line 1: @@
+;Description
+Following on from the success of the 2010 GLAM Conference run in the UK WMUK is keen to host another major international event, this time in cooperation with the British Library. This budget will allow for venue costs, supporting the travel of speakers, the attendance of delegates from the international volunteer community and extra staffing to arrange and organise the event.
+Our GLAM work has developed and matured considerably since the last conference and been picked up internationally. This conference will enable the sharing of good practice and the development of new ideas.
+The conference was originally scheduled for Autumn 2012 but capacity did not allow it to happen. It was instead replaced by a [[GLAMcamp London/September 2012|GLAMcamp]] in September 2012.
+;Amount
+£20,000
+;Budget responsibility
+John Byrne
 This is a draft budget to help us plan for the [[GLAM-WIKI 2013|conference]]. GLAM WIKI 2013 consultant pay was budgeted from the GLAM WIKI 2012 stream.
 {| class="wikitable"
@@ Line 8: / Line 20: @@
 ! align="center"|&nbsp;
 |-
-| Catering Friday
+| Catering [1] Friday
 |1,800
-|Tea break x2 and basic lunch (with tea) for 150 people. This would be £1115 for 100 people. In general this could be easily +£500 if we choose more catering
+|Tea break x2 and basic lunch (with tea) for 150 people.
 |-
 | Catering Saturday
 |2,475
-|Tea break x2 and basic lunch (with tea), staff cost at £15/h for 3-4 staff for 7-9 hours. This would be c. £1675 for 100 people In general this could be easily +£500 if we choose more catering
+|Tea break x2 and basic lunch (with tea), staff cost at £15/h for 3-4 staff for 7-9 hours.
 |-
 | Catering Sunday
 |Within £500
-|depends how the Sunday event is set up. Wikimedia Sverige has committed to supporting the Sunday catering up to £500.
+| Only covering refreshments. Wikimedia Sverige has committed to supporting the Sunday catering up to £500.
-|-
-| Equipment
-|500
-|we may need to hire some of the AV equipment
 |-
 | Speaker travel
-|5,000
+|2,000
 |
 |-
 | Speaker accommodation
-|2,000
+|1,000
 |
 |-
 | Travel scholarships for delegates/speakers
-|5,000
+|2,000
 |
 |-
-| Travel and accommodation for support volunteers
+| Stationery
-|1,000
+| 100
-|assume 5, expenses
+|
 |-
-| &nbsp;
+| couriering materials
-|
+| 75
 |
 |-
 | Materials
-|1,000
+|2,000
-|Print brochures and merch
+|Print brochures and merch - bags, laynards, pens, badges
 |-
 | Gifts for speakers
-|150
+|200
 |
 |-
-| &nbsp;
+| '''TOTAL'''
-|
+|'''12,150'''
-|
-|-
-| Evening social events
-|500
-|for e.g. BL staff overtime. If drinks - would need sponsorship
-|-
-| &nbsp;
-|
-|
-|-
-| Contingency
-|575
-|
 |-
-| &nbsp;
+| Income from the tickets
-|
+| 1703,23
+|
 |
 |-
-| '''TOTAL'''
+| Europeana grant
-|'''20,000'''
+| 500
+|
 |
 |}
+[1] Total catering invoice came up to £4,177.44
+Report from Sage shows final spend as of 30 September 2013 - [https://docs.google.com/a/wikimedia.org.uk/spreadsheet/ccc?key=0AkP38YPQ7Tg3dGU3NUtJMkdPd3JWT01uMHY5NXNkUkE&usp=drive_web#gid=0]
+;Timetable for activities
+Conference taking place over 12-14 April 2013.
+;Success Criteria
+*Sufficient attendance as per plan
+*Attendees value conference and provide good feedback.
+*Conference content is stimulating and appropriate
+*That there is follow-up that offers development throughout the GLAM community and builds links with Wikimedia UK.
+;Risks
+*Low attendance.
+*Lack of stimulating content.
+*Lack of focus.
 [[Category:GLAM-WIKI 2013]]
 [[Category:2013 Activity Plan]]

2013 Activity Plan/GLAM Conference: Difference between revisions

Latest revision as of 12:09, 10 July 2014

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