Project grants: Difference between revisions

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{{Microgrants header}}
{{Grants header}}


Is there a rare book you need for your Wikipedia article research? A location that you need to get to for a vital piece of information, or to do some outreach? An essential piece of equipment that will help your Wikimedia activities? We might be able to help.
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Microgrants are grants of between £5 and £250 that help improve or facilitate your editing or outreach activities on any Wikimedia project. You need to be a member of Wikimedia UK to apply for a microgrant - but if you're not one already, then it's easy to [[Membership|join]]! We've made '''[[#Examples|some examples]]''' available to give you some ideas. '''[[/Applications|Submit your application here]]!'''
<big>'''Do you have an idea for a wiki-related project, but need some financial support to make it happen? '''</big>


We'll be making information about [[/Approved|approved]] and [[/Reports|completed]] microgrants available over time.
Wikimedia UK’s project grants (typically up to £250) can support volunteers to complete activities which work toward our [[Wikimedia UK Strategy 2025-2030|strategic aims]].  


==Examples==
We've made '''[https://wikimedia.org.uk/project-grants/ some examples]''' of past projects available to give you some ideas.
Below are some examples of what you could apply for a microgrant to do. This list is not intended to be complete, so if you don't see what you're thinking about here don't let that stop you from putting in an [[Microgrants/Applications|application]].


Microgrants are for amounts between £5 and £250. Requests for larger grants are also welcome, and you can submit them through these pages, but they will not follow the standard approval process - they will be discussed by the [[Board]] individually.
Please '''[[Contact us|contact us]]''' if you want to learn more or talk through an idea with us, or you can '''[[Project grants/Applications|submit your application here]]!'''


=== Travel funds ===
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Travel funds to get to conferences, events, museums, archives, libraries, etc.
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__NOTOC__
==What can we fund?==
Items we can fund include but are not limited to:


Potential purposes:
*'''Supporting Wikimedia-related events''': Venue hire for an appropriate venue, internet access costs, refreshments.
* To do outreach
*'''Research, marketing and administration time''': We acknowledge that planning events and projects can take time.  Therefore we are happy for your application to include a contribution towards admin time as appropriate to the project.  We would suggest that you benchmark this against [https://www.livingwage.org.uk/what-real-living-wage Real Living Wage.] 
* To carry out research
*'''Travel funds:''' We can subsidise travel to conferences, events, museums, archives, libraries etc, where it is related to Wikimedia outreach or on-wiki activity. The project grant could cover train fares, bus tickets, private car journeys at HMRC rates or lower (45/p mile for the first 150 miles, 25p/mile thereafter), ferry journeys, etc. It may also cover low-cost accommodation and registration fees.
* To take photographs of specific objects
* '''Books and other sources''': Making information in a book available in Wikipedia articles with citations, or digitising and making the books which are out of copyright available on [http://en.wikisource.org/ Wikisource] and/or [http://commons.wikimedia.org/ Wikimedia Commons].  Wikimedia UK will retain ownership of the books, and you will need to keep them safe to pass on in future.  We can also fund access to online sources.
* To investigate partnership possibilities (e.g. between Wikimedia and museums)
*'''Equipment:''' Microphones for recording audio Wikipedia / Wikinews / etc. articles, Scanners for scanning in books and other documents, cameras for intensive work photographing collections / locations, video recorders for recording events and locations. Applications should also consider insurance and extended warranties to ensure longer useful lifetimes for the objects. Wikimedia UK will retain ownership of the equipment.


The microgrant could cover train fares, bus tickets, private car journeys at HMRC rates or lower (45/p mile for the first 150 miles, 25p/mile thereafter), ferry journeys, etc. It may also cover low-cost accommodation and registration fees. It will not, however, cover taxis or traveling in first class.
==What we cannot fund:== 


=== Books and other information sources ===
*First class travel under any circumstances.
Potential purposes:
* Travel by taxi unless for reasons of safety or accessibility.
* Making information in a book available in Wikipedia articles (with citations)
*Any time spent editing, such that would contravene any on-wiki rules around Paid, or Conflict of Interest Editing.  
* Digitizing and making the books available on [http://en.wikisource.org Wikisource] and/or [http://commons.wikimedia.org Wikimedia Commons] (if the material is not copyrighted)
*Alcohol under any circumstances.


Please check whether the book is available from your local libraries. In some circumstances you might also be able to achieve the result you want by consulting the book at the British Library or another copyright library.  
* Any activity which would contravene the Universal Code of Conduct.


Wikimedia UK will retain ownership of the books, and you will need to keep them safe to pass on in future.
== How do you apply? ==
Please submit your application via the [[Project grants/Applications|applications page]]. The template will tell you what information we need from you. Applications are dealt with on a rolling basis throughout the year.  '''You should only have one application in progress at any one time, but there is no time limit before which you can reapply.''' Please [[contact us]] with any questions.


=== Equipment ===
* '''Decision making''': applications will be reviewed by a small panel of staff members.  We aim to make all decisions within one month of your application being received. 
Potential purposes:
* '''After approval:''' once a grant is approved, you will receive a notification by email, along with a note of any conditions. A project page will be created by your liaison at Wikimedia UK. The purpose of the page is to serve as a log for incoming grants and to track the grant's progress.  
* Microphones for recording audio Wikipedia / Wikinews / etc. articles
* '''Using the grant:''' funds can be released either after a purchase has been made (with an expense form and receipts), or we can make purchases on your behalf.
* Scanners for scanning in books and other documents
* '''Reporting:''' Once you've achieved the aims of the project grant, then you will be asked to make a short report on the outcome(s).  We like to see evidence of the benefit of the grant, links to any content improved as a result, images that we may use in publicity, and reflections on the project including any learning that might benefit others in the future.
* Cameras for intensive work photographing collections / locations
* Video recorders for recording events and locations


Applications should also consider insurance and extended warranties to ensure longer useful lifetimes for the objects. Wikimedia UK will retain ownership of the equipment.
=== [[Project grants/Applications|Apply for a Project grant here.]] ===


=== Supporting Wikimedia-related events ===
==See also==
Potential purposes:
* Venue hire for an appropriate venue, where necessary
* Internet access costs
* Tea/coffee, biscuits, sandwiches


Events should be widely publicised to encourage participation. Wikimedia UK is happy to help publicise events, though there is much you can do to publicise the event yourself, for instance by using a [[w:en:Wikipedia:Geonotice|Geonotice]].
[[:meta:Grants|Grants]] on Meta.


=== Things to avoid ===
[[Category:Project grants]]
Things that won't be considered include:
__NOEDITSECTION__
* Anything that does not fit in with our [[Memorandum of Association#Object|objectives]]
* Anything that could be done independently/for free without having a microgrant
* Website hosting (although webspace can be provided if needed by other means)
 
== Process ==
Please submit your application via the [[Microgrants/Applications|applications page]]. The template will tell you what information we need from you.
 
If you don't want your name publicly associated with a request, then please email it to us at microgrants{{@}}wikimedia.org.uk. We will then place it on the applications page without your name associated with it.
 
You should only have one application in progress at any one time (although there is no limit to how many applications you can put in over time). If you have not had a microgrant before, then you need to go through the complete process before applying for another.
 
You need to be a member of Wikimedia UK to apply for a grant - but don't worry if you aren't, as you can always [[Membership|join]] for just £5!
 
=== Decision making ===
Applications will be reviewed by a member of the Wikimedia UK Board (currently [[User:Mike Peel|Mike Peel]]). Wherever possible this will be done transparently on the applications page. If clarification of the application is needed, this will be done interactively on the wiki.
 
In some cases (e.g. if your application is particularly novel, or is over the £250 threshold), the decision may be escalated to the [[Board|WMUK board]], which means that it may take a little longer to have a decision.
 
=== Using the grant ===
Once a grant is approved, you have a budget of up to the amount specified. You can either ask us to purchase the approved items for you using that budget, which can then be posted to you, or you can purchase the approved items yourself and use our expenses form to claim the money back.
 
=== Reporting ===
Once you've completed the tasks that the microgrant enabled, then you should make a brief (1-2 paragraphs long) report on what the funds were used for, and what the benefits were, on the [[Microgrants/Reports|report page]]. In this report, you should provide evidence of the benefits (e.g. link to new articles and diffs), and mention any useful strategic contacts with organizations/individuals.
 
If your microgrant activity lasts over a year, then you should report yearly on the progress that has been made.
 
Wikimedia UK will do an annual audit (at the start of each calendar year) to track objects purchased through a microgrant.
 
[[Category:Microgrants]]

Latest revision as of 12:42, 24 February 2025

Project grants (£5–250) or Partnership Funding (£250 and upwards)

Scholarships
Evaluation Panel


Do you have an idea for a wiki-related project, but need some financial support to make it happen?

Wikimedia UK’s project grants (typically up to £250) can support volunteers to complete activities which work toward our strategic aims.

We've made some examples of past projects available to give you some ideas.

Please contact us if you want to learn more or talk through an idea with us, or you can submit your application here!


What can we fund?

Items we can fund include but are not limited to:

  • Supporting Wikimedia-related events: Venue hire for an appropriate venue, internet access costs, refreshments.
  • Research, marketing and administration time: We acknowledge that planning events and projects can take time.  Therefore we are happy for your application to include a contribution towards admin time as appropriate to the project.  We would suggest that you benchmark this against Real Living Wage. 
  • Travel funds: We can subsidise travel to conferences, events, museums, archives, libraries etc, where it is related to Wikimedia outreach or on-wiki activity. The project grant could cover train fares, bus tickets, private car journeys at HMRC rates or lower (45/p mile for the first 150 miles, 25p/mile thereafter), ferry journeys, etc. It may also cover low-cost accommodation and registration fees.
  • Books and other sources: Making information in a book available in Wikipedia articles with citations, or digitising and making the books which are out of copyright available on Wikisource and/or Wikimedia Commons. Wikimedia UK will retain ownership of the books, and you will need to keep them safe to pass on in future. We can also fund access to online sources.
  • Equipment: Microphones for recording audio Wikipedia / Wikinews / etc. articles, Scanners for scanning in books and other documents, cameras for intensive work photographing collections / locations, video recorders for recording events and locations. Applications should also consider insurance and extended warranties to ensure longer useful lifetimes for the objects. Wikimedia UK will retain ownership of the equipment.

What we cannot fund:

  • First class travel under any circumstances.
  • Travel by taxi unless for reasons of safety or accessibility.
  • Any time spent editing, such that would contravene any on-wiki rules around Paid, or Conflict of Interest Editing.  
  • Alcohol under any circumstances.
  • Any activity which would contravene the Universal Code of Conduct.

How do you apply?

Please submit your application via the applications page. The template will tell you what information we need from you. Applications are dealt with on a rolling basis throughout the year.  You should only have one application in progress at any one time, but there is no time limit before which you can reapply. Please contact us with any questions.

  • Decision making: applications will be reviewed by a small panel of staff members. We aim to make all decisions within one month of your application being received. 
  • After approval: once a grant is approved, you will receive a notification by email, along with a note of any conditions. A project page will be created by your liaison at Wikimedia UK. The purpose of the page is to serve as a log for incoming grants and to track the grant's progress.
  • Using the grant: funds can be released either after a purchase has been made (with an expense form and receipts), or we can make purchases on your behalf.
  • Reporting: Once you've achieved the aims of the project grant, then you will be asked to make a short report on the outcome(s).  We like to see evidence of the benefit of the grant, links to any content improved as a result, images that we may use in publicity, and reflections on the project including any learning that might benefit others in the future.

Apply for a Project grant here.

See also

Grants on Meta.

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