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| {{notice|This page is work in progress: please contribute directly or on [[Talk:Board/Role profiles|talk page]]. These role profiles are a draft and have not yet been approved by the Board.}}
| | #REDIRECT [[Trustee officer roles]] |
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| ==Background==
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| Many charities have defined terms of reference for individual office-holders on the Board, and sample role profiles are often provided in good practice guides. At present, we don't have any defined expectations of our office-holders; however we do in effect have custom and practice which we expect people to abide by. (See, for instance, sections 20.9 to 20.11 of the [[Articles]] which are currently all there is to define the role of Chair!). It is probably a good idea for us to discuss and agree some office-holder job descriptions, to help clarify expectations.
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| ==Chair==
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| The Chair;
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| '''Chairs Board meetings and ensures Board time is used for effective governance'''
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| * calls, chairs and determines the order of business at meetings of the Board of Trustees, and chairs General Meetings
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| * facilitates open discussion on the Board, ensuring all voices and points of view are heard, and that discussion remains focused and timely
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| * develops an annual calendar of agenda items to ensure all necessary subjects are covered
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| '''Ensures the Board works effectively, develops and learns'''
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| * ensures Trustees attend meetings and comply with the Trustee Code of Conduct
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| * works with other Trustees to ensure they are able to make the most out of their time on the Board and the organisation is benefiting from their skills and experience
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| * plays a leading role on the continuing development of the organisation's governance and the performance of the Board of Trustees
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| * plays a leading role in ensuring new Board members are inducted effectively into the organisation and their duties as Trustees
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| * works with the Chief Executive to ensure that the Board receive clear professional advice to inform their discussions when necessary
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| '''Is the principal conduit between the Board and staff'''
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| * meets regularly with the Chief Executive, offering support and guidance
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| * conducts the Chief Executive's appraisal
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| * ensures that a Trustee is able to act as independent reviewer of staff appraisals if required
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| '''Represents Wikimedia UK externally, including to the Wikimedia movement'''
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| * acts as a spokesperson for the organisation as appropriate or when required
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| * is a point of contact between the Board of Trustees and senior contacts at the Wikimedia Foundation and in other Wikimedia chapters
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| ==Treasurer==
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| (please insert)
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| ==Secretary==
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| The Secretary must ensure that:
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| * board meetings are duly recorded and subsequently approved by the Board (with office support)
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| * decisions made outside of board meetings are duly recorded
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| * where the Board is taking a decision, that the decision is clear and well-understood
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| * actions that have been placed on trustees and the office (via the Chief Exec) are duly recorded
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| * the outcomes of actions placed on trustees and the office are duly recorded and approved by the Board
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| * the Register of Members, in the form of a membership database, is kept up to date (with treasurer and staff support)
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| * the information held by Companies House and the Charities Commission is kept up to date
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| * [[Reports]] are completely accurate and comprehensive (with office support)
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| * Budget decisions are recorded appropriately, and are followed (with treasurer support)
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| * Committee decisions are being appropriately recorded and followed (with the support of the committee chairs)
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| ==Examples==
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| Chair:
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| *[http://www.reachskills.org.uk/file/model-chair-role-description-corrected-aug-24-pdf Trustee Works model]
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| *[http://clients.squareeye.net/uploads/dea/CHAIR_OF_TRUSTEES_PACK.pdf 'Think Global' Chair advertisement and role profile]
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| *[http://www.trusteenet.org.uk.blueplanet.webhoster.co.uk/files/ISCA%20Model%20Role%20Description%20for%20Chair%20of%20the%20Board%20of%20Trustees.pdf ICSA model]
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| Treasurer: [http://www.reachskills.org.uk/file/070604-pdf ICSA model]
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| === Background information ===
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| [http://www.icsaglobal.com/assets/files/pdfs/guidance/Guidance%20Notes%202011/Matters%20reserved%20for%20trustee%20board%20revised%20100111.pdf ICSA Matters Reserved for the Board of Trustees]
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