Wikimania 2014/Meeting 4: Difference between revisions

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==Agenda==
==Agenda==
*Recruiting
*Recruiting
**University lists - WMUK has some good stuff here, contact Daria
**University lists - WMUK has some good stuff here, contact Daria, also Sue O'Hare
**Contact volunteers
**Contact volunteers
**Ask Jimmy?
**Ask Jimmy
**How do we vet these volunteers?
**How do we vet these volunteers?
*Results of meeting with Jon Davies on 3rd Aug 2012 about Wikimedia UK Budget for Bid
*Results of meeting with Jon Davies on 3rd Aug 2012 about Wikimedia UK Budget for Bid
Line 15: Line 15:
**Discuss fundraising with http://uk.wikimedia.org/wiki/User:Bavage
**Discuss fundraising with http://uk.wikimedia.org/wiki/User:Bavage
*Role of Treasurer at this stage of bid, budget control in general
*Role of Treasurer at this stage of bid, budget control in general
*Barcamp X


==Attendance==
==Attendance==
*Ed Saperia
*James Knight
*Kimi Lawrie
*Katie Chan
Apologies:
*Anastasia Andrianova
*Kevin McLaughlin
==Minutes==
==Minutes==
===Recruiting===
*Define better London First relationship
**We want to have regular monthly meetings with them to oversee organisational process and help with procurement and negotiations.
*We probably don't need interns with our full team, probably wait until the bid is won or lost, then comes out of WMUK budget for Wikimania (rather than bid budget).
*Team defined as:
**Coordinator: Ed Saperia
**Programme/Partnerships: James Knight
**Fundraiser: Anastasia Andrianova
**Venue: Kevin McLaughlin
**Web: Kimi Lawrie
**Media/Comms: TBD
**Treasurer: TBD
**Graphics: TBD
*So just a couple of roles left to fill, and these fairly well defined.
*Need to write up better job descriptions
*Do we need to hire as per WMUK hiring guidelines?
===Budget===
*[https://docs.google.com/spreadsheet/ccc?key=0AqB4pGmDm24SdEZCS0xIdVk2dC0wTllmVVA4b1BZR2c Budget proposal agreed]
*London First fees pending meeting this week
*Budget to be presented in time for 8th September
==Actions==
==Actions==
*{{action}} Ed/James/Anastasia to start spending about 1 day a week in WMUK offices
*{{action}} Ed improve job descriptions
*{{action}} Ed ask WMUK about hiring policy
*{{action}} Ed basic branding for hiring purposes
*{{action}} Ed and James meet with London First Event Manager
*{{action}} Anastasia to put together requirements for sponsorship packs (what does she need from the rest of the team?)
*{{action}} James, Kimi to start considering specs for web offering: initial phase (fundraising, partnerships)
*{{action}} KTC to review 2013 bid budget
*{{action}} Anastasia to touch base with [[User:Bavage|http://uk.wikimedia.org/wiki/User:Bavage]]
*{{action}} Ed/James/Anastasia to brainstorm stuff to ask Jimmy
===Actions for next week===
*{{action}} Ed to post job adverts
*{{action}} Ed to include London First fees in budget
*{{action}} Ed/James/Anastasia to meet Jimmy
[[Category:Wikimania 2014]]

Latest revision as of 12:15, 19 August 2012

  • Where?: Mumble, server wikipediamumble.moonflare.com, channel wikimedia-uk-confcom
  • When?: 12 midday, Sunday 5th August 2012

Agenda

  • Recruiting
    • University lists - WMUK has some good stuff here, contact Daria, also Sue O'Hare
    • Contact volunteers
    • Ask Jimmy
    • How do we vet these volunteers?
  • Results of meeting with Jon Davies on 3rd Aug 2012 about Wikimedia UK Budget for Bid
    • Misc discussion of Wikimania 2012, which they're written up and will share with us
    • Budget can go towards
      • office time for committee
      • paid internships
    • Discuss fundraising with http://uk.wikimedia.org/wiki/User:Bavage
  • Role of Treasurer at this stage of bid, budget control in general
  • Barcamp X

Attendance

  • Ed Saperia
  • James Knight
  • Kimi Lawrie
  • Katie Chan

Apologies:

  • Anastasia Andrianova
  • Kevin McLaughlin

Minutes

Recruiting

  • Define better London First relationship
    • We want to have regular monthly meetings with them to oversee organisational process and help with procurement and negotiations.
  • We probably don't need interns with our full team, probably wait until the bid is won or lost, then comes out of WMUK budget for Wikimania (rather than bid budget).
  • Team defined as:
    • Coordinator: Ed Saperia
    • Programme/Partnerships: James Knight
    • Fundraiser: Anastasia Andrianova
    • Venue: Kevin McLaughlin
    • Web: Kimi Lawrie
    • Media/Comms: TBD
    • Treasurer: TBD
    • Graphics: TBD
  • So just a couple of roles left to fill, and these fairly well defined.
  • Need to write up better job descriptions
  • Do we need to hire as per WMUK hiring guidelines?

Budget

  • Budget proposal agreed
  • London First fees pending meeting this week
  • Budget to be presented in time for 8th September

Actions

  • ACTION: Ed/James/Anastasia to start spending about 1 day a week in WMUK offices
  • ACTION: Ed improve job descriptions
  • ACTION: Ed ask WMUK about hiring policy
  • ACTION: Ed basic branding for hiring purposes
  • ACTION: Ed and James meet with London First Event Manager
  • ACTION: Anastasia to put together requirements for sponsorship packs (what does she need from the rest of the team?)
  • ACTION: James, Kimi to start considering specs for web offering: initial phase (fundraising, partnerships)
  • ACTION: KTC to review 2013 bid budget
  • ACTION: Anastasia to touch base with http://uk.wikimedia.org/wiki/User:Bavage
  • ACTION: Ed/James/Anastasia to brainstorm stuff to ask Jimmy

Actions for next week

  • ACTION: Ed to post job adverts
  • ACTION: Ed to include London First fees in budget
  • ACTION: Ed/James/Anastasia to meet Jimmy
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