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| {{notice|This terms of reference is at draft status and yet to be approved by the board.}} | | {{Historical}} |
| ==Terms of reference for the Executive committee== | | ==Terms of reference for the Executive working group== |
| The Executive Committee comprises the Chair, Secretary, Treasurer and Chief Executive. The Committee is appointed with specific and limited delegated authority and responsibility for operational matters. The Committee meets on a regular, published schedule - normally three weeks after each board meeting, either for 3 hours on a Tuesday evening or for a longer period in-person at a weekend - and at other times as agreed and notified to the Board. All other Board members may attend and speak. Minutes will be posted at [[Board meetings]] shortly after the meeting ends. A meeting is quorate provided that three of the four members are present. If a board member cannot make the meeting then a replacement board member can be nominated by the board. | | The purpose of the Executive working group is to aid co-ordination between the Chair, Secretary, Treasurer and Chief Executive and these four are members of the Executive working group. An Executive working group meeting is quorate provided that three of the four members are present. All other Board members may attend and speak. |
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| | The Executive working group meets when required, normally between scheduled Board meetings. Minutes will be posted at [[Board meetings]] shortly after the meeting ends. |
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| ===Scope=== | | ===Scope=== |
| The Committee may address areas or topics specifically delegated to the Committee by the Board and has authority and responsibility for: | | The Executive working group has scope to: |
| *executing agreed operational contingency plans | | *support and advise the Chief Executive in developing and implementing operational plans |
| *executing the operational plan once agreed by the Board
| | *monitor performance and risks as required between Board meetings |
| *directing and monitoring performance of processes and programmes of operational activities
| | *identify actions on urgent issues which require decision by the full Board, or a defined delegated authority from the Board |
| *prioritizing initiatives and allocating resource against an approved budget
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| In addition the Committee may develop and commission recommendations for board approval including:
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| *developing and recommending operational plans and procedural changes to the Board in order to fulfil the mission and strategy of WMUK
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| *recommending strategic and forecasting processes | |
| *recommending to the board systems, policies and practices in respect of all compliance, risk management, health, safety, corporate responsibility and environmental issues to ensure compliance with best practice and regulatory standards | |
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| ==Comment==
| | The Executive working group may also review policies and procedures, particularly with regards to compliance, risk management, health, safety, corporate responsibility and environmental issues, and produce recommendations to the Board to ensure compliance with best practice and regulatory standards. |
| <These comments may later be moved to the talk page>
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| I think that this policy was partially encouraged by concerns of what the exec was doing. If this is the case then I'd like to know answers to these questions
| | The Board may also delegate the Executive working group responsibility for particular tasks or areas as they arise. |
| * What can the executive do/ (not do even) if the situations demands
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| ** There has to be a level of judgement, but the scope is for "operational matters". Where documents, decisions or agreements may permanently change how WMUK interprets its mission (such as the nature of our relationship with WMF or the services we offer our community) then I would say these are outside that scope. --[[User:Fæ|Fæ]] 12:41, 15 October 2011 (UTC)
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| * What can the executive not do normally
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| ** Make policy changes, these would go back to the board. This is not the same as necessary procedural, practices or guideline changes to deliver the operation plan and the difference could usefully be detailed by Jon when writing up some of our procedures. It's hard to define normal, but the list above could be expanded to give further examples as they occur. --[[User:Fæ|Fæ]] 12:41, 15 October 2011 (UTC)
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| * Four people, how many votes? What happens if there is a split vote? [[User:Victuallers|Victuallers]] 12:25, 15 October 2011 (UTC)
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| ** Others attending also have a vote. In my original version of this text I had the Chair as an optional member of the Exec (i.e. they can attend as often as they like but the Exec can meet without their mandatory attendance) as now we have a full time CEO, this would give a core of 3 people again (and have the benefit of giving our Chairman more time for other stuff); as the Chair do you have a preference? Personally I don't like resorting to "umpires", if there was a split vote you can always re-vote after another minute of discussion, get one or more available trustees on the phone to express an opinion or defer for a board meeting if the nature of the decision permits. --[[User:Fæ|Fæ]] 12:41, 15 October 2011 (UTC)
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| *** It is unusual to let people not on a subcommittee vote just because they turned up. That could result in all kinds of weird politics where a vote is swung by non-members on one side of a dispute turning up without the knowledge of non-members on the other side. I would strongly recommend against any such rule. --[[User:Tango|Tango]] 23:56, 16 October 2011 (UTC)
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| **** I agree [[User:Victuallers|Victuallers]] 10:21, 17 October 2011 (UTC)
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This page is kept as an archival reference.If you want to raise a point about it, please start a discussion thread on the community forum.
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Terms of reference for the Executive working group
The purpose of the Executive working group is to aid co-ordination between the Chair, Secretary, Treasurer and Chief Executive and these four are members of the Executive working group. An Executive working group meeting is quorate provided that three of the four members are present. All other Board members may attend and speak.
The Executive working group meets when required, normally between scheduled Board meetings. Minutes will be posted at Board meetings shortly after the meeting ends.
Scope
The Executive working group has scope to:
- support and advise the Chief Executive in developing and implementing operational plans
- monitor performance and risks as required between Board meetings
- identify actions on urgent issues which require decision by the full Board, or a defined delegated authority from the Board
The Executive working group may also review policies and procedures, particularly with regards to compliance, risk management, health, safety, corporate responsibility and environmental issues, and produce recommendations to the Board to ensure compliance with best practice and regulatory standards.
The Board may also delegate the Executive working group responsibility for particular tasks or areas as they arise.
