Agenda 11Oct11: Difference between revisions

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'''Agenda for Board meeting on 11 October 2011, to be held by telephone'''
'''Agenda for Board meeting on 11 October 2011, to be held by telephone'''


'''Meeting theme: TBC'''
'''Meeting theme: Charity Status, Fundraiser readiness, EGM'''
 
Supporting IRC irc://freenode/wikimedia-uk-board (useful if your voice connection fails)
 
Minutes being written at http://etherpad.wikimedia.org/KHVlcZdBcI


== Attendees ==
== Attendees ==
Line 16: Line 20:
*A: Minutes and Reports
*A: Minutes and Reports
:A1: RB - Apologies for absence
:A1: RB - Apologies for absence
:A2: MP - Approval of [[Minutes 17Aug11]] and [http://board.wikimedia.org.uk/wiki/Minutes_17Aug11 in-camera minutes]
:A2: MP - Approval of [[Minutes 27Aug11]] and [http://board.wikimedia.org.uk/wiki/Minutes_27Aug11 in-camera minutes]
:A3: RB - Review of executive meeting on 18 September 11, and approval of [[Minutes 18Sep11]]
:A3: RB - Review of executive meeting on 18 September 11, and approval of [[Minutes 18Sep11]]
:A4: MP - Review email decisions
:A4: MP - Review email decisions
:# Decision to offer financial assistance for up to 6 non-Wikimedians to attend the [[:meta:Meetup/London/49|London wikimeet on 11 September]] (28 August)
:# Decision to offer financial assistance for up to 6 non-Wikimedians to attend the [[:meta:Meetup/London/49|London wikimeet on 11 September]] (28 August)
:# Decision to deposit £85k into a fixed term account with the Principality Building Society (30 August)
:# Decision to deposit £85k into a fixed term account with the Principality Building Society (30 August)
:# Decision to send follow-up postal letters to donors, with a test of around 5,000 to be conducted in November and c.25,000 to follow contingent on satisfactory performance of the test. Total budget for a mailing size of 30,000, including artwork and set-up costs, of  £27,850 (2 September; in-person rather than by email)
:# Decision to offer sponsorships to enable UK wikimedians to attend WikiConference India 2011. £3k budgeted from the Opportunities Fund. (19 September)
:# Decision to offer sponsorships to enable UK wikimedians to attend WikiConference India 2011. £3k budgeted from the Opportunities Fund. (19 September)
:A5: [[Reports 11Oct11|Actions and reports]]
: A5: [[Reports 11Oct11|Actions and reports]] - opportunity to ask questions about reported activities and outstanding actions.
::A51: [[Reports 11Oct11#Roger Bamkin (Chair)|Roger Bamkin (Chair)]]
::A52: [[Reports 11Oct11#Mike Peel (Secretary)|Mike Peel (Secretary)]]
::A53: [[Reports 11Oct11#Andrew Turvey (Treasurer)|Andrew Turvey (Treasurer)]]
::A54: [[Reports 11Oct11#Chris Keating (Director)|Chris Keating (Director)]]
::A55: [[Reports 11Oct11#Martin Poulter (Director)|Martin Poulter (Director)]]
::A56: [[Reports 11Oct11#Fæ (Director)|Fæ (Director)]]
::A57: [[Reports 11Oct11#Steve Virgin (Director)|Steve Virgin (Director)]]
: A6: Matters Arising
: A6: Matters Arising
:: A61: [http://board.wikimedia.org.uk/wiki/Minutes_11Oct11#Mike_Peel new membership approvals] (MP)
:: A62: Pending [[Microgrants/Applications|grant applications]] and recently approved grants (MP)
: A7: Update on charity application (SV/Johnbod)
: A7: Update on charity application (SV/Johnbod)
::A8: CEO induction schedule (AT/RB)
: A8: CEO induction schedule (AT/RB)


*B: Discussions and decisions needed
*B: Discussions and decisions needed
** B1:Charity status progress (JB)
** B1: [http://office.wikimedia.org.uk/wiki/2011_Office Office space]
** B2:Fundraiser readiness (CK, ?)
** B2: Charity status progress (JB)
** B3: How the chapter works in the community, in particular
** B3: Fundraiser readiness (CK, ?)
*** B31: things like geonotice, uploads etc.
***Please see my report: also could everyone on the Board and all staff please fill in their Wikimedia story on; https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dF9MNkx5dGsxcFBmOHhGNWZmaC0zcXc6MQ#gid=0
*** B32: involvement in legal disputes - AT request
** B4: How the chapter works in the community, in particular
** B4: Conflict of Interest MP, F (action)
*** B41: things like geonotice, uploads etc.
** B5: rest TBC by Roger
*** B42: involvement in legal disputes - AT request
*** B43: commitment to volunteers to pay expenses within 30 days and ensuring agreed advance purchases can be purchased - F request
** B5: [[Board meetings/Executive committee|scope of the Executive committee]] (and potential for a trustee code, e.g. [http://www.public-standards.gov.uk/About/The_7_Principles.html]) - F request/proposal
** <s>B6: Conflict of Interest MP, F (action)</s> Deferring due to interdependence with governance discussions.
** B7: rest TBC by Roger


*C: AOB
*C: AOB
**Next Meeting - EGM on October 16th. Board members be there before 1pm. Cheque book/£100 required


[[Category:Meeting agendas]]
[[Category:Meeting agendas]]

Latest revision as of 22:07, 11 October 2011

Agenda for Board meeting on 11 October 2011, to be held by telephone

Meeting theme: Charity Status, Fundraiser readiness, EGM

Supporting IRC irc://freenode/wikimedia-uk-board (useful if your voice connection fails)

Minutes being written at http://etherpad.wikimedia.org/KHVlcZdBcI

Attendees

Expected:

  • Roger Bamkin (Chair)
  • Mike Peel (Minutes)
  • Andrew Turvey
  • Fæ
  • Martin Poulter
  • Steve Virgin
  • Chris Keating

Agenda

  • A: Minutes and Reports
A1: RB - Apologies for absence
A2: MP - Approval of Minutes 27Aug11 and in-camera minutes
A3: RB - Review of executive meeting on 18 September 11, and approval of Minutes 18Sep11
A4: MP - Review email decisions
  1. Decision to offer financial assistance for up to 6 non-Wikimedians to attend the London wikimeet on 11 September (28 August)
  2. Decision to deposit £85k into a fixed term account with the Principality Building Society (30 August)
  3. Decision to send follow-up postal letters to donors, with a test of around 5,000 to be conducted in November and c.25,000 to follow contingent on satisfactory performance of the test. Total budget for a mailing size of 30,000, including artwork and set-up costs, of £27,850 (2 September; in-person rather than by email)
  4. Decision to offer sponsorships to enable UK wikimedians to attend WikiConference India 2011. £3k budgeted from the Opportunities Fund. (19 September)
A5: Actions and reports - opportunity to ask questions about reported activities and outstanding actions.
A6: Matters Arising
A61: new membership approvals (MP)
A62: Pending grant applications and recently approved grants (MP)
A7: Update on charity application (SV/Johnbod)
A8: CEO induction schedule (AT/RB)
  • B: Discussions and decisions needed
    • B1: Office space
    • B2: Charity status progress (JB)
    • B3: Fundraiser readiness (CK, ?)
    • B4: How the chapter works in the community, in particular
      • B41: things like geonotice, uploads etc.
      • B42: involvement in legal disputes - AT request
      • B43: commitment to volunteers to pay expenses within 30 days and ensuring agreed advance purchases can be purchased - F request
    • B5: scope of the Executive committee (and potential for a trustee code, e.g. [1]) - F request/proposal
    • B6: Conflict of Interest MP, F (action) Deferring due to interdependence with governance discussions.
    • B7: rest TBC by Roger
  • C: AOB
    • Next Meeting - EGM on October 16th. Board members be there before 1pm. Cheque book/£100 required
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