Agenda 27Aug11: Difference between revisions

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'''Agenda for Board meeting on 27-28 August 2011, to be held in person in Derby'''
'''Agenda for Board meeting on 27-28 August 2011, to be held in person in Derby'''


== Sat 11 June 10 a.m.==
Meeting location: [http://www.derby.gov.uk/LeisureCulture/MuseumsGalleries/Derby_Museum_and_Art_Gallery.htm Derby Museum], The Strand - contact front desk 01332 641901
Meeting location: Derby Museum, The Strand - contact front desk
N.B. Museum is closed Sunday morning but will open up for us. Ring bell to right and be patient.
 
* A: Formal business
: A1: RB - Apologies for absence ( AT is on holiday)
: A2: RB - Urgent matters arising (Anything that cannot wait until Sunday)


Minutes being taken at http://etherpad.wikimedia.org/waZVBgXbYn
Minutes being taken at http://etherpad.wikimedia.org/waZVBgXbYn
 
__TOC__
== Attendees ==
Expected attendees:
Expected attendees:
* Roger Bamkin (Chair)
* Roger Bamkin (Chair)
Line 17: Line 14:
* Fæ
* Fæ
* Steve Virgin (sent apologies will join by Skype)
* Steve Virgin (sent apologies will join by Skype)
* Ting Cheng (WMF; invited)
* Ting Chen (WMF; 11-3:30 (ish))
* Andy Mabutt; invited
* Andy Mabbett; will be there
* John Byrne; invited
* John Byrne; will be there
* Brian McNeil; invited


Expected absence:
Expected absence:
* Chris Keating
* Chris Keating - "please note my apologies - I am away on holiday - please NB that I had arranged the holiday to avoid clashing with board meetings, then the date of the board meeting changed."
::please note my apologies - I am away on holiday - please NB that I had arranged the holiday to avoid clashing with board meetings, then the date of the board meeting changed.


== Sat 27 August 10 a.m.==
Agenda:
Agenda:
*A: Minutes and Reports
*A: Minutes and Reports
:A1: RB - Agenda
:A2: RB - Apologies for absence
:A3: MP - Approval of Minutes
:: A31 [[Minutes 25Jul11]] and [http://board.wikimedia.org.uk/wiki/Minutes_25Jul11 in-camera minutes]
:: A32 [http://board.wikimedia.org.uk/wiki/Minutes_11Jun11 In-camera minutes from 11Jun11]
:A4: RB - Review of executive meeting on 9 August 11, and approval of [http://board.wikimedia.org.uk/wiki/Minutes_9Aug11 Minutes 9Aug11] (plus decision about which elements should be kept in-camera)


:A1: RB - Apologies for absence
*B: Discussions and decisions needed
** B1: Where "Openness" sits in our values (per previous discussion)
** B2: Good Governance - AT has document, Fae has views
** B3: Reports from invitees
*** B31: John Byrne - re charitable status
*** B32: Andy Mabbett - progress with [[ARKive project]]
*** B33: Brian McNeil - (if available)
** B4: Fundraiser - Update from RB re: Phone meeting with Barry Newstead
** B5: 2012 activity plan
** B6: Informal assessment of Wikipedia trainers (MLP)


:A2: MP - Approval of Minutes
== Sun 28 August 10 a.m.==
:: A21 [[Minutes 25Jul11]] and [http://board.wikimedia.org.uk/wiki/Minutes_25Jul11 in-camera minutes]
:: A22 [http://board.wikimedia.org.uk/wiki/Minutes_11Jun11 In-camera minutes from 11Jun11]


:A3: RB - Review of executive meeting on 9 August 11, and approval of [[Minutes 9Aug11]]
Agenda:
 
*C: Continuation of minutes and reports
:A4: MP - Review email decisions
:C1: MP - Review email decisions
:# Decision to approved expense of £3k to run a 2-day GLAMcamp, potentially co-organised by the Open Street Map Foundation (to be approached) (25 July, after board meeting)
:# Decision to approved expense of £3k to run a 2-day Geocamp, potentially co-organised by the Open Street Map Foundation (to be approached) (25 July, after board meeting)
:# Decision to approve the [[Microgrants/2011 process revision]] (8 August)
:# Decision to approve the [[Microgrants/2011 process revision]] (8 August)
:# Approval of [[:File:Wikimedia UK accounts 31 January 2011.pdf]], subject to fixing the list of directors appointed at the 2011 AGM (10 August)
:# Approval of [[:File:Wikimedia UK accounts 31 January 2011.pdf]], subject to fixing the list of directors appointed at the 2011 AGM (10 August)
:# Decision to provide 1-2 [[WikiSym Scholarships|scholarships for Wikisym 2011]] (17 August)
:# Decision to provide 1-2 [[WikiSym Scholarships|scholarships for Wikisym 2011]] (17 August)
:A5: [[Reports 27Aug11|Actions and reports]]
:C2: [[Reports 27Aug11|Actions and reports]]
::A51 [[Reports 27Aug11#Roger Bamkin (Chair)|Roger Bamkin (Chair)]]
::C21: [[Reports 27Aug11#Roger Bamkin (Chair)|Roger Bamkin (Chair)]]
::A52 [[Reports 27Aug11#Mike Peel (Secretary)|Mike Peel (Secretary)]]
::C22: [[Reports 27Aug11#Mike Peel (Secretary)|Mike Peel (Secretary)]]
::A53 [[Reports 27Aug11#Andrew Turvey (Treasurer)|Andrew Turvey (Treasurer)]]
::C23: [[Reports 27Aug11#Andrew Turvey (Treasurer)|Andrew Turvey (Treasurer)]]
::A54 [[Reports 27Aug11#Chris Keating (Director)|Chris Keating (Director)]]
::C24: [[Reports 27Aug11#Chris Keating (Director)|Chris Keating (Director)]]
::A55 [[Reports 27Aug11#Martin Poulter (Director)|Martin Poulter (Director)]]
::C25: [[Reports 27Aug11#Martin Poulter (Director)|Martin Poulter (Director)]]
::A56 [[Reports 27Aug11#Fæ (Director)|Fæ (Director)]]
::C26: [[Reports 27Aug11#Fæ (Director)|Fæ (Director)]]
::A57 [[Reports 27Aug11#Steve Virgin (Director)|Steve Virgin (Director)]]
::C27: [[Reports 27Aug11#Steve Virgin (Director)|Steve Virgin (Director)]]
: A6 Matters Arising
: C3: Matters Arising
: A7 Charity application (SV/Johnbod)
: C4: Update on charity application (SV/Johnbod)
: A8 Recruitment (AT)
: C5: Update on recruitment (AT)


*B: Discussions and decisions needed
* D: Discussion
** B1. Where "Openness" sits in our values (per previous discussion)
** D1: How the chapter works in the community, in particular
** B2 How the chapter works in the community, in particular
*** D11: things like geonotice, uploads etc.
*** B21 things like geonotice, uploads etc.
*** D12: involvement in legal disputes - AT request
*** B22 involvement in legal disputes - AT request
** D2: Conflict of Interest MP, F (action)
** B3 Conflict of Interest MP, F (action)
 
** B4 Good Governance - AT has document, Fae has views
*E: AOB
** B5 2012 activity plan
** E1: Badges - RB has quote (10p each) and T shirts (4 pounds each)
** E2: Agreeing dates for future meetings: see [[Meetings]]


*C: AOB
==Notes==
** Dates for future meetings: see [[Meetings]]
*Free Car parking is available - email sent with details
*There is a beer festival [http://www.thecoopers-arms.co.uk/ here] on Saturday evening - I have booked in 5 people for 7:30 (and my wife, Andrew's is invited)
*Fae has hotel, Martin is at my house, Mike is with Andrew
*During a natural break we should have some photos taken (MP will be bringing his camera)


[[Category:Meeting agendas]]
[[Category:Meeting agendas]]

Latest revision as of 09:36, 28 August 2011

Agenda for Board meeting on 27-28 August 2011, to be held in person in Derby

Meeting location: Derby Museum, The Strand - contact front desk 01332 641901 N.B. Museum is closed Sunday morning but will open up for us. Ring bell to right and be patient.

Minutes being taken at http://etherpad.wikimedia.org/waZVBgXbYn

Attendees

Expected attendees:

  • Roger Bamkin (Chair)
  • Mike Peel (Minutes)
  • Andrew Turvey
  • Martin Poulter
  • Fæ
  • Steve Virgin (sent apologies will join by Skype)
  • Ting Chen (WMF; 11-3:30 (ish))
  • Andy Mabbett; will be there
  • John Byrne; will be there
  • Brian McNeil; invited

Expected absence:

  • Chris Keating - "please note my apologies - I am away on holiday - please NB that I had arranged the holiday to avoid clashing with board meetings, then the date of the board meeting changed."

Sat 27 August 10 a.m.

Agenda:

  • A: Minutes and Reports
A1: RB - Agenda
A2: RB - Apologies for absence
A3: MP - Approval of Minutes
A31 Minutes 25Jul11 and in-camera minutes
A32 In-camera minutes from 11Jun11
A4: RB - Review of executive meeting on 9 August 11, and approval of Minutes 9Aug11 (plus decision about which elements should be kept in-camera)
  • B: Discussions and decisions needed
    • B1: Where "Openness" sits in our values (per previous discussion)
    • B2: Good Governance - AT has document, Fae has views
    • B3: Reports from invitees
      • B31: John Byrne - re charitable status
      • B32: Andy Mabbett - progress with ARKive project
      • B33: Brian McNeil - (if available)
    • B4: Fundraiser - Update from RB re: Phone meeting with Barry Newstead
    • B5: 2012 activity plan
    • B6: Informal assessment of Wikipedia trainers (MLP)

Sun 28 August 10 a.m.

Agenda:

  • C: Continuation of minutes and reports
C1: MP - Review email decisions
  1. Decision to approved expense of £3k to run a 2-day Geocamp, potentially co-organised by the Open Street Map Foundation (to be approached) (25 July, after board meeting)
  2. Decision to approve the Microgrants/2011 process revision (8 August)
  3. Approval of File:Wikimedia UK accounts 31 January 2011.pdf, subject to fixing the list of directors appointed at the 2011 AGM (10 August)
  4. Decision to provide 1-2 scholarships for Wikisym 2011 (17 August)
C2: Actions and reports
C21: Roger Bamkin (Chair)
C22: Mike Peel (Secretary)
C23: Andrew Turvey (Treasurer)
C24: Chris Keating (Director)
C25: Martin Poulter (Director)
C26: Fæ (Director)
C27: Steve Virgin (Director)
C3: Matters Arising
C4: Update on charity application (SV/Johnbod)
C5: Update on recruitment (AT)
  • D: Discussion
    • D1: How the chapter works in the community, in particular
      • D11: things like geonotice, uploads etc.
      • D12: involvement in legal disputes - AT request
    • D2: Conflict of Interest MP, F (action)
  • E: AOB
    • E1: Badges - RB has quote (10p each) and T shirts (4 pounds each)
    • E2: Agreeing dates for future meetings: see Meetings

Notes

  • Free Car parking is available - email sent with details
  • There is a beer festival here on Saturday evening - I have booked in 5 people for 7:30 (and my wife, Andrew's is invited)
  • Fae has hotel, Martin is at my house, Mike is with Andrew
  • During a natural break we should have some photos taken (MP will be bringing his camera)
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