Reports 11Jun11

Below are the Board reports to the Board Meeting on 11-12 June 2011; see Agenda 11June11.

Templates for actions: Done, Carried forward, Cancelled.

Template to mark something as needing discussion: Discuss

Roger Bamkin (Chair)

Done recently

• Sorted out a lead person for National Railway Museum and several assists
• Re-launched Wright Challenge which is over achieving. 500 articles.
• Organised Birmingham Board meeting
• Found lead for matching Birmingham wiki meet
• Attended UGC4GLAM meeting in Vienna
• Obtained help for Wikinews / Olympics coverage

Actions

• Close out GLAMDerby - publicise Wright Challenge - help? Doing...
• Organise face to face Board meeting in Birmingham Done
• Attend meeting in Vienna on behalf of WMF Glam May 16-17 Done
• RB to talk to the Foundation about the fundraiser Doing...
• RB to talk to CK about the resource requirement for the fundraising.
• RB to approach Steve Virgin regarding him leading an EDU-WIKI conference later this year. To be discussed at the next telephone full board meeting. Done
• RB to talk to Martin Poulter regarding the Campus Ambassadors program to determine how well it will succeed in the future. Done
• RB to recommend to Fæ that the facilitator aims to produce a more structured meeting with clear deliverables from the day. Done also talk to facilitator
• RB to find out location and time of the Birmingham wikimeet. Doing... MP to help advertise the wikimeet.

Mike Peel (Secretary)

Done recently

• New board members now bureaucrats on the WMUK wiki. Tango has been de-bureaucrated (as per request at meta:Steward_requests/Permissions#Removal_of_access [1])
• Requested access to ComCom for MLP and CK - both of whom are now subscribed (thanks to Moka).
• OTRS access updated so that the new board members have access (thanks to Casey).
• 20 'Welcome to Wikipedia' leaflets sent to the British Library
• Following a request to use the Wikipedia trademark in an Animal Planet TV show (originally sent to WMUK; passed on to the Foundation)
• Virtually attended the Wikimedia Foundation's Metrics and Activities meeting on 5 May
• Will be on a panel at the 'Investigating Academic Impact' conference at the London School of Economics on 13 June. "Panel 3: Innovative Approaches to Impact and Engagement", talking about Wikipedia. See [2] for more details.
• Set up http://stream.glamwiki.org/ for Rock drum's GLAMcamp NYC mashup
• Responded to Lodewijk's request for the 'top 3 coolest projects'
• Joomla and CiviCRM updated to the latest versions - tidying still in progress...
• Stood down as a Wikimedia cultural-partners mailing list admin
• Spoke to freelance journalist about PR companies editing Wikipedia articles (7 June)

Discussions needed Discuss

• None

Tasks to do

• Closing off Britain Loves Wikipedia
• Sort through / close off old email addresses
• Working on Reports/2011/May
• Prepare blog post on POTY competition, to be put out once winner has been announced
• Update blog to use Vector skin [3]; specify license (the standard CC-BY-SA?)

Things to keep track of

• Transfer of €4k to WMDE for sponsorship of the chapters meeting - transfer complete; now awaiting receipt.
• Transfer of £293k to WMF as a grant towards their general operating funds
• Returning of new Wikipedia banner from Trevor to Steve/Martin - returned to Martin
• Possibility of a Wiki session at Science Online London 2011 - suggested by CRUK

Recent media coverage of Wikipedia in the UK

• Injunctions + info in the history of Wikipedia articles - enquiry from the Telegraph responded to by David Gerard. Covered by the Telegraph - then picked up by TNT Magazine, Tech Digest, Daily Mail, examiner.com, metro, and even Perth Now.
  • Also BBC article featuring interview with Jimmy Wales (with a correction requested by Gem, and made by BBC).
• Defamation on Wikipedia: Guardian article

Actions

• MP to set up access to blog for board members, and admins on facebook. Done
• MP to offer OTRS access to specific known and trusted volunteers
• MP to put together how-to pages for managing the budgets, authorising expenditure and requesting reimbursement Done see [4]
• RB to find out location and time of the Birmingham wikimeet. MP to help advertise the wikimeet.

Andrew Turvey (Treasurer)

Activities to report

Discussion / review items

Actions

1. AT to contact Charity Commission requesting a meeting (top priority)
2. AT to arrange internet banking for MP, RB and AT Doing...
3. All to produce a short profile for the website and to put together a summary of what they 'bring to the party'. Carried forward
4. AT to complete and send charity reply to lawyers Carried forward
5. AT to send a memento of our gratitude to the teller, outgoing board members, and speakers (excluding new board members), from WikiConference UK 2011 Doing...
6. AT to email around details of the interested candidate to be an office manager, and to also draft a blog post to advertise the position Carried forward
7. AT to add RB as signatory and remove TD Carried forward
8. AT - Staff roadshow Carried forward
9. AT to investigate how we can move to multiple signatories for large transactions. Doing...
10. AT to investigate debit cards for bank account signatories. Doing...
11. TD to give AT the password for the main paypal account. AT to give all board members read-only access to the paypal account. Carried forward
12. AT to investigate term deposits and return to the board with options. Carried forward
13. AT - Sign NMM MoU (Monday) N --> transferred to MP & CK
14. AT - In camera minutes of 2 February 2011 Carried forward
15. AT - written legal advice onto wiki Carried forward
16. AT to circulate results from WikiConference survey once complete
17. AT to work on the overdue fundraising reports
18. AT to contact lawyers regarding how a cap on growth in the fundraising agreement with the WMF affects our independence.
19. AT to prepare a new budget reflecting the costs of the new profile of staff recruitment
20. AT to phone the co-op regarding the bank transfer of the WMF grant
21. AT to discuss financial regulations with the co-op bank, particularly with regards the transfer of signatories after the AGM.
22. AT to investigate alternative banks, with a recommendation to be made at the in-person board meeting
23. AT to talk to Chris Keating with regards advertising the availability of sponsorship for Wikimedia
24. AT (or CK) to contact the WMF to see whether they have any recommendations for international Wikimedians to sponsor
25. AT to request a quote for insurance for board members against the risk of personal liability and negligence.
26. AT to follow up outstanding payment of previous office manager with payroll.

Chris Keating (Director)

Report

• Internal Comms;

1. CiviCRM's email capabilities are up and running
2. 4 blog posts in May and one in June so far (thanks Ashley, Roger and Martin) - will continue to request these of people / write them / etc
3. Tweeting is going well, am pleased by our growth in Twitter followers (595 at time of writing - up from 411 in mid-March).
4. Revision of WMUK homepage - done

• Fundraiser;

1. Sent followup/thanks email to 2011 donors Done - with many thanks to Mike Peel
2. Started to build relationships with Foundation fundraising staff
3. Handover from Seddon
4. Am giving some thought to our future fundraising strategy i.e. what can we do as well as the Wikimedia fundraiser. Can produce a paper on this over the summer - if it will be of any help.
5. Starting conversation with WP:CONTRIB about a more systematic way of thinking about donors -> editors.

• Publications and resources

1. On the agenda for July

• NMM - still waiting for them to sign off MOU.

Actions

• AT to send around detailed information about the facilitation for the strategy discussion; decision to be made by email. Fæ to look into background, and to pin down specific outcomes (with SV). CK has contacts in this sector; will ask for a competitive quote. Fæ to take the lead with this topic. Done
• All to produce a short profile for the website. Also to put together a summary of what they 'bring to the party'. Done

Martin Poulter (Director)

Recent activity

• Fixed dates and volunteer rosters for Institute of Physics Workshop (1st September) and Medical Research Council Workshop (1st July)
• Initiated contact with the British Psychological Society: in-person meeting coming soon
• Presented at OER 2011 on "Wikimedia and Higher Education: Beat them or Join them?"
• Wrote description of Commons as a platform for Open Educational Resources for JISC CETIS site
• Wrote and publicised one blog post
• With Steve, wrote Memorandum of Understanding for ARKive post and agreed it with ARKive
• With Steve and University of Bristol contact, agreed description of Wikimedia Ambassador role
• Online meetings about Campus Ambassador programme

Coming soon

• Campus Ambassador training event in London
• Talk to Bristol University subject librarians
• Being interviewed by a local free magazine
• Run the MRC workshop
• Recruiting and inducting UoB and ARKive Ambassadors
• Attending Wikimedia in Higher Education summit
• Presenting with Steve to BBC media librarians (date TBC)

Actions

• Investigate whether we could arrange a "pro-forma" adult education course for September on "Making your Wikipedia page" and how we might publicise - not done beyond exploratory emails: have raised the issue of our engagement with education sectors on the membership list.
• MLP to talk to Alex about what's been achieved so far, what can be achieved before he leaves, his involvement afterwards and how WM-UK might help further; and will report back to the board on this.
• Follow up Institute of Physics contacts re: article and educational projects
• Follow up on research council contacts
• Follow up on business cards

Fæ (Director)

Report

Actions

• AT to send around detailed information about the facilitation for the strategy discussion; decision to be made by email. Fæ to look into background, and to pin down specific outcomes (with SV). CK has contacts in this sector; will ask for a competitive quote. Fæ to take the lead with this topic.
• All to produce a short profile for the website. Also to put together a summary of what they 'bring to the party'.
• Fæ to send consent to act to AT.

Steve Virgin (Director)

Report

• University of Bristol Wikimedia Outreach Ambassador - now reviewing seven CV's moving towards selection
• ARKIVE - Waiting for 15 June meeting of ARKIVE Board for final sign off - then need to recruit
• Technology Strategy Board - discussion - will lead to more meeting in July (very encouraging)
• Agreement in principle from Food Standards Agency to 'discuss' and 'organise' on site training
• Meeting 15 June - Meeting Bristol Cathedral Choir School to discuss collaboration
• Talk NUJ Bristol - agreed - no date yet

Talks

• 21 July & 26 July - Business West 'What is your Wikipedia Business Strategy' - at Cheltenham Racecourse & Gloucestershire Cricket Club
• 8 Sept TEDX Bristol Talk - with Roger Banmkin (more details need to be understood but speaking slot agreed)

Actions

• Priority - managing the ARKIVE/University of Bristol processes
• Coordinating the meeting with RB (technology strategy board)
• Setting up meeting Food Standards Agency
• Follow up Olympic Games initiative