2011 Budget: Difference between revisions

Revision as of 01:54, 19 December 2010

This is a working draft; it is due to be finalized by the end of January 2011.

Initial budget

Budget values should be in units of a thousand of pounds - e.g. £500 would be 0.5.

Available money
Source	Amount (£/thousands)	Notes
2010 Fundraiser	~30	Carried over from previous year
2011 Fundraiser	500	50% of this is earmarked for international projects
Membership Fees (£5 x ~100)	0.5
Reserves - Admin + Programme	5.0
Grants & sponsorship - for individual projects	TBC
Total	530+
Outgoing
Programme spending
Project	Cost (£/thousands)	Notes
International projects (WMF)	250
Events Organiser	30.0+?
Relationship Manager	30.0+?
Developer	30.0+?
Culture and Heritage Projects	10.0?
Small Language Projects	10.0?
Toolserver	10.0
GLAM-WIKI follow-up conference	10.0?
Wikimania 2011 Sponsorship	10.0?
Annual Conference 2011	3.0	See detailed budget. Includes annual accounts audit.
Chapters Conference 2011 (general support + attendance)	5.0?
Micro-grants	1.0
Printing and distributing Bookshelf materials	1.0?
Seed for membership merchandise	0.2?
Travel to conferences and partnership meetings	1.0
Opportunity Fund	10.0	For new possibilities that arise throughout the year
Sub-total	410
Administrative costs
Project	Cost (£/thousands)	Notes
Office	23.0?
CEO	40.0+?
Office Manager (full time)	30.0?
Annual Accounts	1.5
Legal advice	3.0
Insurance	0.5
in person board meetings	1.5
Telephone, postage etc	0.5
Sub-total	100
Reserves
Purpose	Cost (£/thousands)	Notes
Emergency Admin Fund (for next year)	10.0
Emergency Programme Fund (for next year)	10.0
Sub-total	20.0
Total	530+

Potential items

Seed for membership merchandise

Seed money for printing T-shirts etc.
Can also be used as prizes in competitions, rewards for helping out at events, etc.

Rough estimate might be £200(?), with the aim of becoming largely self-sustaining.

Chapters Conference 2011

We will need to fund the travel for 2 board members to attend this. Weekend of 25-26 March, in Berlin. Should cost ~£0.5K. Would also be good to provide sponsorship for other chapters, or general support for the conference (pending them meeting the requirements of our grant for the 2010 conference...). Perhaps budget £2k in total?

Wikimania 2011 Sponsorship

Scholarships for people to travel to Wikimania 2011 in Haifa, Israel? £1k - or more needed to have a bigger impact? Should liaise with Jessie Wild (WMF's 2011 Wikimania Scholarships Program Manager); their scheme will launch in January 2011 so should probably launch ours at a similar time.

Travel

Funding for board members and volunteers to travel to free content conferences and meetings with current and potential partners. Could also include accommodation and subsistance. £1k might be an underestimate (10 trips of £100 each), but might be a good starting point. This could do with knowing the amount spent in 2010 on this.

Camera

Following a discussion at a London meetup, I propose purchasing a decent (albeit, lower-end of the market) DSLR camera that can be lent to Wikimedians. In particular, I'm told that a low-light lens would be extremely useful for photographing items in museums that either ban flash photography or have items behind glass. The camera and a couple of lenses would probably cost around £1000. We would need to investigate insurance as well. I should ask the amateur photographers I was speaking to about what kind of tripods and things they would like as well. For the sake of argument, let's budget £1,500 total. --Tango 23:31, 18 December 2010 (UTC)

We'd probably want something like the Canon 550d, plus something like a 17-55mm f/2.8 imaged stabilized lens. That's essentially the kit that I use myself for this sort of thing (except newer and with higher performance). Tripods generally can't be used within museums, so it's probably not worth getting one. I'd want to see the demand for this before buying it, though - most (like me) already have kit that can do a reasonable job... Mike Peel 00:54, 19 December 2010 (UTC)

Potential Projects

Wikipedia & Schools (Kenya)

This I believe should be used as a test bed project for supporting the offline use of wikipedia in subsaharan africa. A high priority case.

More Information: http://meta.wikimedia.org/wiki/Wikimedia_Kenya/Project_for_Kenyan_Schools

Bristol Somali Project

Again, a high priority testbed project to improve sub-saharan resources from the UK. Potential to be rolled out across many languages.

WIKI conference

Follow-up conference to GLAM-WIKI, either on the same topic (GLAM) or on a different one (e.g. education). Budget for GLAM-WIKI 2010 is ~£5k, hence budgeting roughly the same next year.

Printing and distributing Bookshelf materials

Materials from the WMF's Bookshelf Project are starting to become available - see http://outreach.wikimedia.org/wiki/Bookshelf . They would likely need some minor alterations so that they are in British English, after which we could print and distribute copies. Other works could also be created and distributed via the same method.

Could distribute to:

Libraries
Schools
Universities
Museums
At events like GLAM-WIKI, annual conference, etc.

Costs would be:

Printing
Postage

Rough estimate might be £1k(?).

Other materials that could be printed and distributed:

Video on Wikipedia leaflet

Backstage Pass events

At least one should be run in the year. For infomation on the BM backstage pass event see: http://uk.wikimedia.org/wiki/Backstage_Pass

Wikipedia 10th Anniversary

Support for these celebrations needs to be coordinated with the community.

Staff

Office Manager

Three possibilities that need to be costed and decided upon:

Continuation at current level of 8 hours per week? 8x52x£10 = £4,160
Increasing to ~20 hours per week? 20x52x£10 = £10,400.
Full time position? ~£20k salary, ~£10k+ overheads.

Events Organiser

Full time position? ~£20k salary, ~£10k+ overheads, plus individual project budgets?

Given that we are planning to support numerous projects at this point in time I would rather see this role be more general and for it to support all current projects. As the chapter grows this role can be bifurcated. Seddon 01:34, 28 October 2010 (UTC) 01:31, 28 October 2010 (UTC)

Office

Two desks at CAN Mezzanine for 9 months (assuming we won't be moving in for 3 months after the end of the fundraiser at the earliest) at £348 per month per desk, plus a few additional fees and costs: ~£7,000. Security deposit of about £2000. One-off moving in fee of about £1000. Furniture and computers, etc., about £1000. Total: £11,000.

Rescaling to 5 people: ~£17,500 deskspace, deposit ~2k, moving in fee ~1k, computers ~2.5K. Total: £23k

@@ Line 116: / Line 116: @@
 Following a discussion at a London meetup, I propose purchasing a decent (albeit, lower-end of the market) DSLR camera that can be lent to Wikimedians. In particular, I'm told that a low-light lens would be extremely useful for photographing items in museums that either ban flash photography or have items behind glass. The camera and a couple of lenses would probably cost around £1000. We would need to investigate insurance as well. I should ask the amateur photographers I was speaking to about what kind of tripods and things they would like as well. For the sake of argument, let's budget £1,500 total. --[[User:Tango|Tango]] 23:31, 18 December 2010 (UTC)
+: We'd probably want something like the [http://www.jessops.com/online.store/products/77143/show.html Canon 550d], plus something like a [http://www.jessops.com/online.store/products/35293/show.html 17-55mm f/2.8 imaged stabilized lens]. That's essentially the kit that I use myself for this sort of thing (except newer and with higher performance). Tripods generally can't be used within museums, so it's probably not worth getting one. I'd want to see the demand for this before buying it, though - most (like me) already have kit that can do a reasonable job... [[User:Mike Peel|Mike Peel]] 00:54, 19 December 2010 (UTC)
 ==Potential Projects==