Meetings/2010 AGM/Planning

Schedule

• OKCon is between 10.30 and 18.30, hence 8 hours.
• Assume 2x30 min breaks, 1 hour lunch, leaving 6 hours
• 2 hour AGM?
• 4 hours of talks (8x30 min?)

Speakers

Possibilities:

• Someone from Geograph?
• Someone from OpenStreetMap Foundation?
• Other chapters, e.g. Wikimedia Nederlands
• Someone from MLA/CollectionsTrust?
• ...

Annual reports

• Being developed at Meetings/2010 AGM/Board's Report

Budget

Item	Amount	Source
Printing annual reports	~£200	Own funds
Annual accounts audit	~£250	Own funds
Travel - for board members	£400	Own funds?
Travel - for speakers as needed	~£2000?	Sponsors?
Travel/entrance costs - for members	£500	free content conferences budget from WMF
Venue costs (room hire, data projector hire) - our share	£500?	Sponsors?
Total:	~£3850

Sponsors

• Telefonica / O2?
• HP?
• £500 for attending free content conferences from the WMF grant - for members attendance?

Timeline

Date planned* / Achieved	Milestone
10 February	Invitation for tellers to be sent out (Andrew)
??	Invitation for motions to be sent out (Andrew)
??	Call for Proposals for talks (Seddon)
End of February	Content and draft pages for annual report set
End of February	All expenses to date need to be in
??	Notice of AGM issued (Andrew)
??	Invitation for board member candidates issued (Andrew)
Beginning of April	Board's Report finalized (all)
??	Deadline for board member nominations (Andrew)
??	Board member ballot papers issued (Andrew)
??	Schedule of AGM / OKCon finalized (Seddon)
24 April 2010	AGM / OKCon