2016 Annual General Meeting/planning: Difference between revisions

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(copy over 2015 planning page, as initial basis)
 
(start on 2016 updates: dates not yet done)
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{{2015 AGM}}
{{Inprogress}}


The [[2015 Annual General Meeting]] will be held to be held at Top Office Machines, 133 Bethnal Green Road, E2 7DG on Saturday 25th July at 3pm'''.'''
 
{{2016 AGM}}
 
The [[2016 Annual General Meeting]] will be held in Birmingham on Saturday 9 July'''.'''


==Deadline & ToDo list==
==Deadline & ToDo list==
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| Board
| Board
|  
|  
| {{done}}
|  
|-
|-
| March
| March
| [[2014 AGM/Minutes|Minutes of 2014 AGM]]
| [[2015 AGM/Minutes|Minutes of 2015 AGM]]
| Type up and circulate for correction
| Type up and circulate for correction
| Secretary
| Secretary
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| Secretary & Chair
| Secretary & Chair
|  
|  
| {{done}}
|  
|-
|-
| May
| May
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| Board
| Board
|  
|  
| {{done}}
|  
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| May
| May
| Audit Clearance Meeting
| Audit Clearance Meeting
| Review results of 2014-15 audit with UHY
| Review results of 2015-16 audit with auditors
| Jon Warsop, Treasurer, CEO, Office Manager, internal financial accountant
| Auditor, Treasurer, CEO, Director of Finance and Operations
|
|  
|  
| {{done}}
|-
|-
| End of June
| End of June
| Annual Review
| Annual Review
| Text written
| Text written
| Head of External Relations
| Communications Co-ordinator
|  
|  
|  {{done}}
|   
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| End of June
| End of June
| Annual Review
| Annual Review
| Text to designer
| Text to designer
| Head of External Relations
| Communications Co-ordinator
|
|  
|  
| {{done}}
|-
|-
| Early June
| Early June
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| Audit & Risk Committee
| Audit & Risk Committee
|  
|  
| {{done}}
|  
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| 5 June
| 5 June
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| Secretary
| Secretary
|  
|  
| {{done}}
|  
|-
|-
| 24 June
| 24 June
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| Board & Office
| Board & Office
|  
|  
| {{done}}
|  
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
|  
|  
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}}
}}
|  
|  
| {{done}}
|  
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| ''19 June''
| ''19 June''
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|  
|  
| ''[[Articles of Association#17.3|AoA#17.3(b)]]''
| ''[[Articles of Association#17.3|AoA#17.3(b)]]''
| {{done}}
|  
|-
|-
| 17 June
| 17 June
| Finalise draft 2014 minutes
| Finalise draft 2015 minutes
| Agree minutes to be put forward to AGM
| Agree minutes to be put forward to AGM
| Board
| Board
|  
|  
| {{done}}
|  
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| 17 June
| 17 June
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| Board
| Board
|
|
| {{done}}
|  
|-
|-
| 4 July
| 4 July
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| Board
| Board
|  
|  
| {{done}}
|  
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| after 4 July
| after 4 July
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| Board
| Board
|
|
|  {{done}}
|   
|-
|-
| 26 June
| 26 June
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| Board
| Board
|  
|  
| {{done}}
|
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| 26 June
| 26 June
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| Members
| Members
|  
|  
| {{done}}
|  
|-
|-
| 1 July
| 1 July
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}}
}}
| [[Articles of Association#26|AoA#26]]
| [[Articles of Association#26|AoA#26]]
| {{done}}
|  
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| 3 July
| 3 July
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|   
|   
| ''[[Articles of Association#6.1|AoA#6.1]], [[Election_Rules#Request_for_candidates|ER]]''
| ''[[Articles of Association#6.1|AoA#6.1]], [[Election_Rules#Request_for_candidates|ER]]''
|  {{done}}
|   
|-
|-
| End of June
| End of June
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| Head of External Relations
| Head of External Relations
|  
|  
|  {{done}}
|   
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| Before AGM
| Before AGM
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| Office
| Office
|  
|  
|  {{done}}
|   
|-
|-
| 3 July
| 3 July
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| Members
| Members
|  
|  
|  {{done}}
|   
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
|  
|  
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}}
}}
| ''AoA#17.3(b)''
| ''AoA#17.3(b)''
| {{done}}
|  
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
|-
|-
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<nowiki>*</nowiki> (Office)
<nowiki>*</nowiki> (Office)
|  
|  
| {{done}}
|  
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| 15 July
| 15 July
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|  
|  
| ''[[Articles of Association#17.4|AoA#17.4]], [[Election_Rules#Balloting|ER]]''
| ''[[Articles of Association#17.4|AoA#17.4]], [[Election_Rules#Balloting|ER]]''
| {{done}}
|  
|-
|-
| ''17 July''
| ''17 July''
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|  
|  
| AoA#26.6
| AoA#26.6
|  {{done}}
|   
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| 20-21 July
| 20-21 July
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|  
|  
|-
|-
| 25 July 15:00
| 9 July (time tbc)
| AGM
| AGM
|  
|  
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|  
|  
|- style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| 25 July 15:00 + 30 mins
| 25 July (time tbc) + 30 mins
| AGM quorum
| AGM quorum
| Greater of 10 or 10% in person or proxy. (~30)
| Greater of 10 or 10% in person or proxy.
| Tellers
| Tellers
| [[Articles of Association#7|AoA#7]]
| [[Articles of Association#7|AoA#7]]
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|}
|}


[[Category:2015 AGM]]
[[Category:2016 AGM]]

Revision as of 14:38, 26 April 2016

Symbol wait.svg In progress


AGM: Elections (Candidate statements · Candidate questions) — Resolutions
Miscellaneous: 2016 Annual Review · 2016 Annual Report · UK Wikimedian of the Year 2016 · Timeline

The 2016 Annual General Meeting will be held in Birmingham on Saturday 9 July.

Deadline & ToDo list

Items in italics are legal deadline/limit, and not necessarily a scheduled date.

Deadlines Item What By whom Notes Progress
Date Confirm date Board Less than 15 months from last AGM Yes check.svg Done
Venue Confirm venue Board
March Minutes of 2015 AGM Type up and circulate for correction Secretary Yes check.svg Done
May Agenda Outline basic agenda Secretary & Chair
May Confirm tellers Decide on who will be tellers for AGM Board
May Audit Clearance Meeting Review results of 2015-16 audit with auditors Auditor, Treasurer, CEO, Director of Finance and Operations
End of June Annual Review Text written Communications Co-ordinator
End of June Annual Review Text to designer Communications Co-ordinator
Early June ARC meeting Endorse draft Annual Accounts as audited and Annual Review as drafted, for Board approval and endorse draft Annual Review for Board agreement Audit & Risk Committee
5 June AGM Agenda Circulate drafts of AGM Notice, Agenda & Resolutions for Board comment Secretary
24 June Deadline for board papers Deadline for papers to the office for distribution to trustee for 4 July board meeting Board & Office
12 June Advance warning sent to members by email (Non statutory)
  • Tellers & Secretary
  • (Office)
19 June Earliest day notice of Director nomination can be received AoA#17.3(b)
17 June Finalise draft 2015 minutes Agree minutes to be put forward to AGM Board
17 June Agree agenda for AGM Board
4 July Agree Annual Review at board meeting Board
after 4 July Approve Annual Report and audited Accounts after board meeting Board
26 June Agree board resolutions going forward to AGM Board
26 June Deadline for members to propose resolutions for AGM Members
1 July Formal notice of AGM sent to members by email Include agenda, reminder to update address, and call for board candidates, with link to Board/Becoming a trustee. Send separately to auditor. Note that copies of the approved 2014-15 Annual Report & Accounts, and auditor's report to all company members, will follow by email and will be posted on wiki.
  • Tellers & Secretary
  • (Office)
 AoA#26
3 July Formal notice of AGM legally given AoA#6.1, ER
End of June Annual Review complete Publish online Head of External Relations
Before AGM Email to members copies of the approved 2014-15 Annual Report & Accounts, and the auditor's report. Send separately to auditor. Office
3 July Deadline for members to suggest amendments to proposed resolutions (This deadline may not apply to obvious corrections of minor errors) Members
10 July Deadline for receipt of Director nominations at the WMUK offices
  • (Office)
 AoA#17.3(b)
13-14 July Prepare papers
  • Print proxy and voting forms, agenda, resolutions etc.
  • Envelope stuffing
 * Tellers & Secretary

* (Office)

15 July Notice of Directors' election sent to members by post Include voting forms, resolutions & amendments. AoA#17.4, ER
17 July Notice of Directors' election legally given to members AoA#26.6
20-21 July Delegate packs
  • Print agenda, feedback sheet
  • Prepare delegate packs
 Office
21 July Name badges Print badges for attendees Office
23 July 15:00 Deadline for receipt at the WMUK offices of AGM proxy appointments Members AoA#11.3
9 July (time tbc) AGM
25 July (time tbc) + 30 mins AGM quorum Greater of 10 or 10% in person or proxy. Tellers AoA#7
31 October Annual accounts filing with Companies House & circulation to members CA2006#424, CA2006#442
30 November Annual return filing with Charity Commission Include Annual Report & auditor's report CA2011#163
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