Membership/Process

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Application process

Once we have received an application, the process will be as follows:

As soon as the application is received:

• The date of receipt, and whether payment was enclosed with a postal application, will be recorded;
• The applicant will be sent an acknowledgement email (making sure the email goes through), and the date will be recorded.

At the next available Board Meeting:

• The list of new members is presented to the board.
• The Chief Executive approves the membership.
• The applicant is informed of the decision.

When "approve" has been decided:

• Payment will be put into bank account (or requested) if not already received;
  • If payment does not clear, then the applicant will be sent an email saying that their membership application was approved, but has not been accepted due to issues with the payment. Application will be held pending receipt of payment, and will be brought up at next board meeting;
• When payment has cleared, the member will be accepted.
• Their name and information will be entered on the Register of Members.
• The applicant will be sent a welcome email.
• The applicant will be subscribed to the email newsletter.

If "reject" has been decided:

• The applicant will be informed by email (if they have provided their email address; otherwise by post) that their application has been refused, with the reasons for the refusal given and any pending fee refunded.
• The applicant may send the charity any written representations about the decision that they want to, and this will be considered by the Board.
• If the Board decides "disapprove", then the application will be notified (again by email if provided, otherwise by post) what the Board's final decision is.